State Department Spends $31.4M on Passport Supply Management Services with T-Accelligence LLC
Contract Overview
Contract Amount: $31,426,501 ($31.4M)
Contractor: T-Accelligence LLC, JV
Awarding Agency: Department of State
Start Date: 2015-09-30
End Date: 2021-11-30
Contract Duration: 2,253 days
Daily Burn Rate: $13.9K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 2
Pricing Type: LABOR HOURS
Sector: Other
Official Description: IGF::OT::IGF THE VENDOR IS TO PROVIDE PASSPORT SUPPLY MANAGEMENT SERVICES TO THE PASSPORT OFFICES, POST OFFICES AND ANY OTHER FACILITIES THAT INTAKE PASSPORT APPLICATIONS.
Place of Performance
Location: SOMERSWORTH, STRAFFORD County, NEW HAMPSHIRE, 03878
Plain-Language Summary
Department of State obligated $31.4 million to T-ACCELLIGENCE LLC, JV for work described as: IGF::OT::IGF THE VENDOR IS TO PROVIDE PASSPORT SUPPLY MANAGEMENT SERVICES TO THE PASSPORT OFFICES, POST OFFICES AND ANY OTHER FACILITIES THAT INTAKE PASSPORT APPLICATIONS. Key points: 1. The contract focuses on passport supply chain management, a critical but often overlooked administrative function. 2. Competition was full and open after excluding sources, suggesting a deliberate effort to ensure fair pricing. 3. The vendor, T-Accelligence LLC, JV, has held this contract for a significant period, indicating potential for institutional knowledge and stability. 4. The sector is administrative support services, which can be prone to cost overruns if not managed tightly.
Value Assessment
Rating: fair
The total award of $31.4M over approximately six years suggests a moderate annual spend. Benchmarking against similar logistics consulting contracts is difficult without more granular data on service scope and performance metrics.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating a competitive process was initiated, but specific sources were excluded. This method aims for competitive pricing while potentially leveraging specialized capabilities.
Taxpayer Impact: The competitive award process is designed to ensure taxpayer funds are used efficiently for essential government services like passport processing.
Public Impact
Ensures smooth operation of passport application intake and processing. Supports national security and international travel facilitation. Impacts citizens applying for or renewing passports. Contributes to the efficiency of the Department of State's public-facing services.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of detailed performance metrics.
- Potential for scope creep in long-term contracts.
- Limited transparency on specific service delivery costs.
Positive Signals
- Competitive award process.
- Essential government function supported.
- Long-term vendor relationship may indicate reliability.
Sector Analysis
This contract falls under professional services, specifically logistics and distribution consulting. Spending in this area is benchmarked against the efficiency and cost-effectiveness of private sector supply chain management, aiming for government operations to be comparable.
Small Business Impact
The data indicates this contract was not awarded to small businesses (sb: false). There is no information provided on subcontracting opportunities for small businesses within this award.
Oversight & Accountability
The Department of State is responsible for overseeing this contract. Further details on specific oversight mechanisms, performance reviews, and audit reports would be needed to assess accountability thoroughly.
Related Government Programs
- Process, Physical Distribution, and Logistics Consulting Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Lack of detailed performance data.
- Potential for vendor lock-in due to long contract duration.
- Exclusion of sources raises questions about the breadth of competition.
- No indication of small business participation.
Tags
process-physical-distribution-and-logist, department-of-state, nh, definitive-contract, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $31.4 million to T-ACCELLIGENCE LLC, JV. IGF::OT::IGF THE VENDOR IS TO PROVIDE PASSPORT SUPPLY MANAGEMENT SERVICES TO THE PASSPORT OFFICES, POST OFFICES AND ANY OTHER FACILITIES THAT INTAKE PASSPORT APPLICATIONS.
Who is the contractor on this award?
The obligated recipient is T-ACCELLIGENCE LLC, JV.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $31.4 million.
What is the period of performance?
Start: 2015-09-30. End: 2021-11-30.
What specific metrics define the success of passport supply management services, and how were they measured under this contract?
Success metrics likely include timely processing of applications, accurate inventory management of supplies, efficient distribution to various facilities, and cost control. Measurement would typically involve tracking key performance indicators (KPIs) related to these areas, such as turnaround times, error rates, and budget adherence. The contract details should specify these KPIs and the reporting frequency.
What was the rationale for excluding specific sources in a 'full and open competition after exclusion of sources' award?
Excluding sources in a competitive bid process usually occurs when specific technical expertise, security clearances, or unique capabilities are required that only a limited number of vendors possess. The rationale must be documented to ensure fairness and prevent anti-competitive practices. This exclusion could impact the final price and the range of innovative solutions considered.
How does the cost of these passport supply management services compare to industry benchmarks for similar logistical operations?
Without detailed breakdowns of the services provided (e.g., inventory management, distribution logistics, staffing levels) and their associated costs, a direct comparison to industry benchmarks is challenging. However, the $31.4M award over six years suggests an average annual cost of approximately $5.2M. This figure needs to be evaluated against the volume of passport applications processed and the complexity of the supply chain.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Process, Physical Distribution, and Logistics Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: SAQMMA15R0191
Offers Received: 2
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Address: 9435 LORTON MARKET ST STE 749, LORTON, VA, 22079
Business Categories: Asian Pacific American Owned Business, Category Business, Minority Owned Business, SBA Certified 8 a Joint Venture, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $31,600,423
Exercised Options: $31,600,423
Current Obligation: $31,426,501
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Timeline
Start Date: 2015-09-30
Current End Date: 2021-11-30
Potential End Date: 2021-11-30 00:00:00
Last Modified: 2024-09-06
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