DoD's $25.2M contract for civilian program coordinator services awarded to ACADEMI TRAINING CENTER LLC

Contract Overview

Contract Amount: $25,252,538 ($25.3M)

Contractor: Academi Training Center LLC

Awarding Agency: Department of Defense

Start Date: 2007-03-01

End Date: 2012-09-30

Contract Duration: 2,040 days

Daily Burn Rate: $12.4K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 6

Pricing Type: COST PLUS FIXED FEE

Sector: Other

Official Description: SERVICES FOR NSO/NSW CIVILIAN PROGRAM COORDINATORS

Place of Performance

Location: MOYOCK, CURRITUCK County, NORTH CAROLINA, 27958

State: North Carolina Government Spending

Plain-Language Summary

Department of Defense obligated $25.3 million to ACADEMI TRAINING CENTER LLC for work described as: SERVICES FOR NSO/NSW CIVILIAN PROGRAM COORDINATORS Key points: 1. The contract value of $25.2 million over 5 years suggests a significant investment in program support. 2. Awarded through full and open competition, indicating a potentially competitive bidding process. 3. The cost-plus-fixed-fee (CPFF) contract type carries inherent risk of cost overruns. 4. The duration of 2040 days (approx. 5.6 years) allows for sustained support but requires careful performance monitoring. 5. The North American Industry Classification System (NAICS) code 561310 points to employment placement agencies, suggesting a focus on personnel-related services. 6. The contract was awarded to ACADEMI TRAINING CENTER LLC, whose track record and performance on this contract warrant further examination.

Value Assessment

Rating: fair

Benchmarking the value of this contract is challenging without more specific details on the services provided and the number of personnel involved. The CPFF structure means the government pays allowable costs plus a fixed fee, which can lead to higher overall costs compared to fixed-price contracts if not managed tightly. Comparing this to similar contracts for program coordinator services within the Department of Defense would provide better insight into whether the pricing is competitive.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting that multiple bidders were likely considered. With 6 bidders identified, this indicates a reasonable level of competition. The presence of multiple bidders generally supports price discovery and can lead to more favorable pricing for the government.

Taxpayer Impact: A competitive bidding process helps ensure that taxpayer dollars are used efficiently by driving down costs and encouraging better service offerings.

Public Impact

The primary beneficiaries are likely the NSO/NSW civilian program coordinators who receive support services. Services delivered are related to program coordination for civilian personnel within the NSO/NSW. The geographic impact is centered in North Carolina, where the contractor is located. Workforce implications include the potential employment of individuals by ACADEMI TRAINING CENTER LLC to fulfill the contract requirements.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Cost-plus-fixed-fee contract type can incentivize contractor to incur more costs.
Long contract duration may lead to scope creep or reduced agility if not managed effectively.
Limited information on specific performance metrics makes it difficult to assess value for money.
The nature of 'program coordinator services' is broad and could encompass a wide range of activities, necessitating clear deliverables.

Positive Signals

Awarded through full and open competition, suggesting a robust selection process.
Multiple bidders (6) indicate a healthy competitive landscape.
The contract has a defined start and end date, providing a clear timeframe for service delivery.
The contractor, ACADEMI TRAINING CENTER LLC, has been awarded this contract, implying they met the government's requirements at the time of award.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically related to administrative and support services. The market for such services is large and diverse, with government contracts often focusing on specialized support functions. Comparable spending benchmarks would depend on the exact nature of the 'civilian program coordinator' role and the level of expertise required.

Small Business Impact

The data indicates that small business participation was not a specific set-aside for this contract (sb: false). There is no explicit information on subcontracting plans for small businesses. This suggests that the primary focus was on full and open competition, and the impact on the small business ecosystem would depend on whether ACADEMI TRAINING CENTER LLC utilizes small businesses in its subcontracting efforts.

Oversight & Accountability

Oversight for this contract would typically be managed by the Department of Defense's contracting officers and the Defense Contract Management Agency (DCMA). Accountability measures would be tied to the contract's performance clauses and deliverables. Transparency is generally facilitated through contract award databases, though detailed performance reports are often internal.

Related Government Programs

Defense Contract Management Agency (DCMA) Services
Department of Defense Civilian Personnel Support
Professional and Administrative Support Services
Federal Employment Placement Services

Risk Flags

Cost-Plus-Fixed-Fee contract type
Broad service description
Long contract duration

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $25.3 million to ACADEMI TRAINING CENTER LLC. SERVICES FOR NSO/NSW CIVILIAN PROGRAM COORDINATORS

Who is the contractor on this award?

The obligated recipient is ACADEMI TRAINING CENTER LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Defense Contract Management Agency).

What is the total obligated amount?

The obligated amount is $25.3 million.

What is the period of performance?

Start: 2007-03-01. End: 2012-09-30.

What is the specific nature of the 'civilian program coordinator' services provided under this contract?

The contract description 'SERVICES FOR NSO/NSW CIVILIAN PROGRAM COORDINATORS' is quite broad. Typically, program coordinators assist in the planning, execution, and monitoring of specific programs. For civilian personnel within the Navy Special Operations (NSO) or Navy Special Warfare (NSW) commands, this could involve tasks such as managing schedules, coordinating meetings, tracking project milestones, facilitating communication between different stakeholders, preparing reports, and ensuring compliance with program guidelines. The exact scope would be detailed in the contract's Statement of Work (SOW), which is not provided here. Understanding the precise duties is crucial for assessing the value and appropriateness of the $25.2 million expenditure.

How does the $25.2 million contract value compare to similar services procured by the Department of Defense?

Direct comparison of the $25.2 million contract value for 'civilian program coordinator services' is difficult without more granular data on the specific tasks, number of personnel, and skill levels required. However, the Department of Defense procures a vast array of support services, including program management and administrative support, often in the tens to hundreds of millions of dollars. The value of this contract appears substantial, suggesting a significant need or a long-term requirement for these services. Benchmarking against contracts for similar roles within other DoD components or for comparable civilian support functions would be necessary to determine if this represents a competitive price point.

What are the potential risks associated with the Cost Plus Fixed Fee (CPFF) contract type for this service?

The Cost Plus Fixed Fee (CPFF) contract type, used here, carries inherent risks for the government. While it allows for flexibility in scope and ensures contractor availability, it means the government reimburses the contractor for all allowable costs incurred, plus a predetermined fixed fee. This structure can incentivize the contractor to incur higher costs, as their profit (the fixed fee) is guaranteed regardless of cost efficiency. Effective oversight is critical to scrutinize allowable costs and prevent unnecessary expenditures. If the scope of work is not well-defined or if there are significant uncertainties, costs could escalate beyond initial projections, making it less cost-effective than fixed-price arrangements.

What is the track record of ACADEMI TRAINING CENTER LLC in performing similar government contracts?

Information on ACADEMI TRAINING CENTER LLC's track record is essential for a comprehensive assessment. As a contractor awarded a $25.2 million definitive contract, their past performance on similar DoD or federal contracts would provide insights into their reliability, quality of service, and ability to manage costs. A review of their contract history, including any past performance evaluations, awards, or disputes, would help determine if they have a history of successful delivery for complex support services. Without this specific performance data, it's difficult to fully gauge the risk associated with this award.

How has spending on civilian program coordinator services evolved within the NSO/NSW or similar DoD entities over time?

Analyzing historical spending patterns for civilian program coordinator services within the NSO/NSW or comparable Department of Defense entities would provide valuable context. Understanding whether this $25.2 million contract represents an increase, decrease, or stable level of investment in such support is key. Trends in spending can indicate shifts in program priorities, changes in staffing models (e.g., reliance on contractors versus government personnel), or evolving needs for program management assistance. Without historical data, it's challenging to assess if this contract aligns with long-term strategic resource allocation or represents a temporary surge in demand.

What performance metrics are likely used to evaluate the success of this contract?

Given the nature of program coordinator services, performance metrics would likely focus on timeliness, accuracy, and effectiveness in supporting program objectives. This could include metrics such as on-time completion of assigned tasks, quality of reports and documentation, efficiency in coordinating meetings and events, responsiveness to requests, and overall contribution to program milestones. The effectiveness of the contractor in facilitating smooth program operations and supporting civilian personnel would also be assessed. The specific metrics would be detailed in the contract's Performance Work Statement (PWS) and are crucial for ensuring the government receives the intended value for its investment.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Employment Services › Employment Placement Agencies

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 6

Pricing Type: COST PLUS FIXED FEE (U)

Evaluated Preference: NONE

Contractor Details

Parent Company: Constellis Holdings, LLC

Address: 850 PUDDIN RIDGE RD, MOYOCK, NC, 27958

Business Categories: Category Business, Not Designated a Small Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $26,304,777

Exercised Options: $26,304,777

Current Obligation: $25,252,538

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline