HUD awards $21.5M for Field Service Management in Pennsylvania to Asset Management Specialists LLC

Contract Overview

Contract Amount: $21,506,704 ($21.5M)

Contractor: Asset Management Specialists LLC

Awarding Agency: Department of Housing and Urban Development

Start Date: 2010-06-01

End Date: 2016-10-25

Contract Duration: 2,338 days

Daily Burn Rate: $9.2K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 13

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FIELD SERVICE MANAGER (FSM) M&M III-CONTRACT AREA 2S-1

Place of Performance

Location: LEVITTOWN, BUCKS County, PENNSYLVANIA, 19057

State: Pennsylvania Government Spending

Plain-Language Summary

Department of Housing and Urban Development obligated $21.5 million to ASSET MANAGEMENT SPECIALISTS LLC for work described as: FIELD SERVICE MANAGER (FSM) M&M III-CONTRACT AREA 2S-1 Key points: 1. The contract value of $21.5 million over approximately 6.5 years indicates a significant investment in property management services. 2. Full and open competition was utilized, suggesting a competitive bidding process aimed at achieving fair market value. 3. The contract's duration and firm fixed-price nature present potential risks related to scope creep and price adjustments. 4. This spending falls within the broader 'Real Estate and Rental Services' sector, often characterized by localized service delivery.

Value Assessment

Rating: good

The contract's firm fixed-price structure suggests an attempt to control costs upfront. Benchmarking against similar residential property management contracts would be necessary for a precise value assessment, but the award amount appears reasonable for the scope and duration.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The use of full and open competition is a positive indicator for price discovery. It allows multiple qualified vendors to bid, driving down prices and ensuring the government receives competitive offers.

Taxpayer Impact: The competitive bidding process likely resulted in a more favorable price for taxpayers compared to a sole-source or limited competition award.

Public Impact

Residents in HUD-managed properties in Pennsylvania will experience the impact of these services, affecting housing quality and maintenance. The contract supports local jobs within the property management and maintenance sectors in Pennsylvania. Transparency in contract awards, like this one, allows the public to track government spending and contractor performance.

Waste & Efficiency Indicators

Waste Risk Score: 75 / 10

Warning Flags

Potential for cost overruns if contract scope expands beyond initial estimates.
Risk of service quality degradation if contractor prioritizes cost savings over maintenance standards.

Positive Signals

Competitive award process likely secured a fair price.
Clear contract type (firm fixed price) provides cost certainty.
Long-term contract allows for stable service delivery.

Sector Analysis

This contract falls under the Real Estate and Rental Services sector, specifically residential property management. Spending in this area is often driven by government-owned or subsidized housing portfolios and can vary based on housing needs and available inventory.

Small Business Impact

The data indicates that Asset Management Specialists LLC, the awardee, is not a small business. This contract did not appear to include specific set-asides for small businesses.

Oversight & Accountability

The Department of Housing and Urban Development is responsible for overseeing this contract. Standard procurement regulations and contract management practices would apply to ensure contractor performance and accountability.

Related Government Programs

Residential Property Managers
Department of Housing and Urban Development Contracting
Department of Housing and Urban Development Programs

Risk Flags

Contract duration may lead to vendor complacency.
Potential for scope creep if initial property assessments are inaccurate.
Reliance on a single contractor for a large geographic area.
Lack of small business participation.

Frequently Asked Questions

What is this federal contract paying for?

Department of Housing and Urban Development awarded $21.5 million to ASSET MANAGEMENT SPECIALISTS LLC. FIELD SERVICE MANAGER (FSM) M&M III-CONTRACT AREA 2S-1

Who is the contractor on this award?

The obligated recipient is ASSET MANAGEMENT SPECIALISTS LLC.

Which agency awarded this contract?

Awarding agency: Department of Housing and Urban Development (Department of Housing and Urban Development).

What is the total obligated amount?

The obligated amount is $21.5 million.

What is the period of performance?

Start: 2010-06-01. End: 2016-10-25.

What specific property management services are included in this contract, and how do they align with HUD's mission?

The contract is for Field Service Manager (FSM) services, which typically encompass a range of activities such as property preservation, routine maintenance, repairs, inspections, and ensuring properties are ready for occupancy. These services directly support HUD's mission by maintaining the quality and habitability of housing stock, particularly in areas where HUD has a vested interest or manages properties.

What are the key performance indicators (KPIs) used to measure the contractor's success, and how are they enforced?

While specific KPIs are not detailed in the provided data, typical performance metrics for FSM contracts include timely completion of work orders, adherence to maintenance standards, successful property inspections, and cost control. Enforcement mechanisms usually involve contractual remedies, performance reviews, and potential penalties for non-compliance, ensuring the contractor meets the required service levels.

How does the firm fixed-price structure impact the government's ability to adapt to unforeseen maintenance issues?

A firm fixed-price contract provides cost certainty but can limit flexibility. If unforeseen, significant maintenance issues arise that are outside the contract's defined scope, the government may need to issue separate contracts or modifications, potentially leading to delays and additional procurement efforts. This necessitates careful initial scope definition and contingency planning.

Industry Classification

NAICS: Real Estate and Rental and Leasing › Activities Related to Real Estate › Residential Property Managers

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 13

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2021 HARTEL ST, LEVITTOWN, PA, 19057

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $21,506,704

Exercised Options: $21,506,704

Current Obligation: $21,506,704

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline