HHS Spends $2.4M on Electronic Case Management, Awarded via Full and Open Competition
Contract Overview
Contract Amount: $2,426,219 ($2.4M)
Contractor: Apprio Inc
Awarding Agency: Department of Health and Human Services
Start Date: 2016-07-29
End Date: 2021-12-17
Contract Duration: 1,967 days
Daily Burn Rate: $1.2K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: IGF::OT::IGF - ELECTRONIC CASE MANAGEMENT RECORD
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20447
Plain-Language Summary
Department of Health and Human Services obligated $2.4 million to APPRIO INC for work described as: IGF::OT::IGF - ELECTRONIC CASE MANAGEMENT RECORD Key points: 1. Spending of $2.4M over 5 years for IT services. 2. Awarded through full and open competition, suggesting market research. 3. Risk of cost overruns or scope creep exists in IT projects. 4. Sector is IT services, specifically computer systems design. 5. Small business participation is not indicated.
Value Assessment
Rating: good
The contract's total value of $2.4M over nearly 5 years appears reasonable for IT case management systems. Benchmarking against similar contracts would provide a more precise assessment, but the duration and scope suggest a moderate price point.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded using 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating a competitive process was initiated. This method generally promotes price discovery and ensures the government receives competitive offers.
Taxpayer Impact: The competitive award process likely resulted in a fair price, maximizing taxpayer value for the IT services procured.
Public Impact
Improved efficiency in case management for HHS. Potential for enhanced data security and accessibility. Modernization of critical administrative systems within the agency.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of explicit small business participation.
- Potential for vendor lock-in if not managed carefully.
- Scope creep in IT projects can lead to cost overruns.
Positive Signals
- Awarded through full and open competition.
- Clear contract end date.
- Firm fixed price contract type.
Sector Analysis
This contract falls within the IT services sector, specifically computer systems design. Spending benchmarks for similar government IT projects vary widely, but $2.4M over five years for a case management system is within a typical range for a federal agency.
Small Business Impact
The data does not indicate any specific set-aside for small businesses. While the contract was competitively awarded, further analysis would be needed to determine if small businesses had a fair opportunity to compete or participate as subcontractors.
Oversight & Accountability
The contract was awarded by the Department of Health and Human Services. Oversight would typically involve contract officers, program managers, and potentially an Inspector General to ensure performance and adherence to terms.
Related Government Programs
- Computer Systems Design Services
- Department of Health and Human Services Contracting
- Office of the Assistant Secretary for Administration Programs
Risk Flags
- Lack of detailed performance metrics.
- Potential for scope creep in IT projects.
- Unclear small business participation.
- Rationale for source exclusion not specified.
Tags
computer-systems-design-services, department-of-health-and-human-services, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $2.4 million to APPRIO INC. IGF::OT::IGF - ELECTRONIC CASE MANAGEMENT RECORD
Who is the contractor on this award?
The obligated recipient is APPRIO INC.
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (Office of the Assistant Secretary for Administration).
What is the total obligated amount?
The obligated amount is $2.4 million.
What is the period of performance?
Start: 2016-07-29. End: 2021-12-17.
What specific functionalities does the electronic case management system provide, and how do they align with HHS's operational needs?
The provided data does not detail the specific functionalities of the electronic case management system. To assess alignment with HHS's needs, a review of the original contract statement of work and any subsequent modifications would be necessary. This would reveal if the system effectively supports case tracking, data management, workflow automation, and reporting requirements critical to HHS operations.
What was the basis for excluding other sources during the full and open competition phase, and did this exclusion impact the final price?
The data states 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' which implies that while the competition was open, certain sources were initially excluded. The rationale for exclusion is not provided but could be based on specific technical requirements or prior performance. Without knowing the excluded sources and the number of bidders, it's difficult to definitively assess the price impact, though open competition generally drives prices down.
How does the per-unit cost of this system compare to industry standards for similar electronic case management solutions, considering the contract's duration?
A precise per-unit cost benchmark is not available as the data lacks specific unit metrics (e.g., per user, per case). The total contract value of $2.4M over approximately 1967 days (nearly 5 years) suggests an average annual cost of roughly $485,000. Comparing this to industry standards would require detailed analysis of the system's features, user base size, and support levels, which are not specified in the provided data.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: QTA609MCA0010
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 425 3RD ST SW STE 600, WASHINGTON, DC, 20024
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, DoT Certified Disadvantaged Business Enterprise, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $2,426,219
Exercised Options: $2,426,219
Current Obligation: $2,426,219
Actual Outlays: $190,559
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS06F0925Z
IDV Type: GWAC
Timeline
Start Date: 2016-07-29
Current End Date: 2021-12-17
Potential End Date: 2022-01-31 00:00:00
Last Modified: 2026-03-26
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