HHS awards $4.1M for printer/copier maintenance to Alvarez LLC under full and open competition
Contract Overview
Contract Amount: $4,099,446 ($4.1M)
Contractor: Alvarez LLC
Awarding Agency: Department of Health and Human Services
Start Date: 2016-09-22
End Date: 2020-09-29
Contract Duration: 1,468 days
Daily Burn Rate: $2.8K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: IGF::OT::IGF MFD PRINTERS AND COPIERS, MAINTENANCE
Place of Performance
Location: HARRISBURG, DAUPHIN County, PENNSYLVANIA, 17113
Plain-Language Summary
Department of Health and Human Services obligated $4.1 million to ALVAREZ LLC for work described as: IGF::OT::IGF MFD PRINTERS AND COPIERS, MAINTENANCE Key points: 1. Contract value of $4.1M for maintenance services. 2. Awarded to Alvarez LLC, indicating a specific vendor relationship. 3. Full and open competition was utilized, suggesting a competitive bidding process. 4. The contract spans nearly four years, from 2016 to 2020.
Value Assessment
Rating: fair
The contract value of $4.1M for a nearly four-year maintenance agreement appears reasonable given the scope. Benchmarking against similar IT maintenance contracts would provide a clearer picture of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The use of full and open competition suggests a robust price discovery process. This method allows multiple vendors to bid, theoretically driving down costs and ensuring fair market pricing.
Taxpayer Impact: Taxpayer funds were used through a competitive process, aiming for cost-effectiveness in essential IT maintenance.
Public Impact
Ensures continued operation of critical printing and copying equipment for HHS. Supports administrative functions within the Office of the Assistant Secretary for Administration. Potential impact on agency efficiency if equipment maintenance is disrupted.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific performance metrics in provided data.
- Potential for vendor lock-in if not managed carefully post-contract.
Positive Signals
- Utilized full and open competition.
- Awarded for essential operational support.
Sector Analysis
This contract falls under IT services, specifically maintenance for office equipment. Spending benchmarks for IT maintenance vary widely based on agency size and equipment complexity, but this value is moderate for a federal agency.
Small Business Impact
The data indicates the award was made to Alvarez LLC. There is no explicit information on whether small businesses were involved as subcontractors or if the prime contractor is a small business.
Oversight & Accountability
The contract was awarded by the Department of Health and Human Services. Oversight would typically involve contract officers and program managers ensuring service delivery and adherence to terms.
Related Government Programs
- Other Computer Related Services
- Department of Health and Human Services Contracting
- Office of the Assistant Secretary for Administration Programs
Risk Flags
- Contract duration is substantial (nearly 4 years).
- No data on specific performance metrics.
- Potential for vendor dependency.
- Limited insight into competitive pricing details.
Tags
other-computer-related-services, department-of-health-and-human-services, pa, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $4.1 million to ALVAREZ LLC. IGF::OT::IGF MFD PRINTERS AND COPIERS, MAINTENANCE
Who is the contractor on this award?
The obligated recipient is ALVAREZ LLC.
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (Office of the Assistant Secretary for Administration).
What is the total obligated amount?
The obligated amount is $4.1 million.
What is the period of performance?
Start: 2016-09-22. End: 2020-09-29.
What was the specific scope of services covered by this maintenance contract?
The provided data identifies the contract as 'IGF::OT::IGF MFD PRINTERS AND COPIERS, MAINTENANCE.' This suggests the scope included the upkeep, repair, and potentially consumables for multifunction printers and copiers used by the agency. Detailed service level agreements would further define the exact maintenance tasks and response times.
How did the winning bid compare to the government estimate or other bids received?
While the contract was awarded under full and open competition, the provided data does not include the government estimate or details of other bids. To assess the value effectively, comparing the awarded price ($4.1M) against these benchmarks would be necessary to determine if it represented a competitive market price.
What is the potential risk associated with relying on a single vendor for this critical equipment maintenance?
Relying on a single vendor can pose risks such as price increases upon contract renewal, potential service degradation if the vendor's priorities shift, or disruptions if the vendor faces financial or operational issues. Mitigating these risks involves robust contract management, performance monitoring, and contingency planning.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: INFORMATION TECHNOLOGY EQUIPMENT (INCLD FIRMWARE) SOFTWARE,SUPPLIES& SUPPORT EQUIPMENT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: NIHJT2014002
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 161 FORT EVANS RD NE STE 335, LEESBURG, VA, 20176
Business Categories: Category Business, Not Designated a Small Business, Partnership or Limited Liability Partnership, Service Disabled Veteran Owned Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $4,662,337
Exercised Options: $4,099,446
Current Obligation: $4,099,446
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: HHSN316201500032W
IDV Type: GWAC
Timeline
Start Date: 2016-09-22
Current End Date: 2020-09-29
Potential End Date: 2021-09-29 00:00:00
Last Modified: 2026-01-22
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