DoD's $37M Facilities Investment Contract Awarded to GCR-DEAN LLC for Defense Information Systems Agency

Contract Overview

Contract Amount: $37,048,158 ($37.0M)

Contractor: Gcr-Dean LLC

Awarding Agency: Department of Defense

Start Date: 2021-05-02

End Date: 2026-05-01

Contract Duration: 1,825 days

Daily Burn Rate: $20.3K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FACILITY INVESTMENT

Place of Performance

Location: FORT GEORGE G MEADE, ANNE ARUNDEL County, MARYLAND, 20755

State: Maryland Government Spending

Plain-Language Summary

Department of Defense obligated $37.0 million to GCR-DEAN LLC for work described as: FACILITY INVESTMENT Key points: 1. Contract value represents a significant investment in facilities support services. 2. The contract was awarded under full and open competition after exclusion of sources, suggesting a deliberate selection process. 3. The duration of 1825 days (5 years) indicates a long-term need for these services. 4. The firm-fixed-price contract type aims to provide cost certainty for the government. 5. The award is a delivery order under a larger contract vehicle, implying a pre-existing framework. 6. The geographic focus is Maryland, aligning with the agency's operational footprint.

Value Assessment

Rating: good

The total award amount of $37,048,158.15 over five years for facilities support services appears reasonable given the scope and duration. Benchmarking against similar large-scale facilities management contracts within the Department of Defense suggests that pricing is competitive. The firm-fixed-price structure helps mitigate cost overruns, contributing to good value for money. Further analysis would require detailed breakdowns of services rendered and comparison to specific task order costs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES.' This specific designation suggests that while the competition was intended to be broad, certain sources may have been excluded based on pre-defined criteria or prior arrangements. The number of bidders is not explicitly stated, but the 'full and open' nature implies multiple potential offerors were considered. This approach aims to balance broad competition with specific requirements, potentially leading to a more tailored and effective solution.

Taxpayer Impact: The 'full and open competition after exclusion of sources' approach, while potentially leading to a well-suited contractor, may limit the breadth of competition compared to a purely unrestricted full and open process. Taxpayers benefit from a potentially more efficient service delivery due to specialized capabilities, but the exclusion of some sources could theoretically impact the lowest possible price.

Public Impact

The primary beneficiaries are the personnel and operations of the Defense Information Systems Agency (DISA) within Maryland. The contract delivers essential facilities support services, ensuring operational readiness and a functional working environment. The geographic impact is concentrated in Maryland, supporting federal infrastructure in that region. Workforce implications include potential job creation or retention for GCR-DEAN LLC and its subcontractors in the facilities management sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition due to 'exclusion of sources' clause.
Lack of specific performance metrics makes it difficult to assess efficiency.
Firm-fixed-price contracts can sometimes disincentivize contractor innovation if not carefully managed.
Reliance on a single delivery order under a larger IDIQ could concentrate risk if the prime contract has issues.

Positive Signals

Awarded under a full and open competition framework, indicating a structured selection process.
Firm-fixed-price contract provides cost certainty for the government.
Long-term duration (5 years) suggests a stable and ongoing need for these critical services.
The contractor, GCR-DEAN LLC, is likely experienced in providing facilities support services.
The contract is managed by the Department of Defense, a major federal entity with robust oversight capabilities.

Sector Analysis

Facilities Support Services represent a significant segment within the broader professional, scientific, and technical services sector. This contract falls under the North American Industry Classification System (NAICS) code 561210. The market for these services is substantial, driven by the ongoing need for maintenance, repair, and operational support for government and commercial facilities. Spending in this area is often characterized by long-term contracts, with government agencies being major clients due to the scale and criticality of their infrastructure.

Small Business Impact

The data indicates that small business participation (ss: false, sb: false) was not a primary set-aside consideration for this specific contract award. This suggests that the primary focus was on securing the most capable large business or specialized provider for these facilities support services. There is no explicit mention of subcontracting goals for small businesses, which could limit opportunities for the small business ecosystem in this particular instance. Future contracts under the same IDIQ vehicle might offer different subcontracting provisions.

Oversight & Accountability

Oversight for this contract is primarily vested within the Department of Defense and specifically the Defense Information Systems Agency (DISA). As a delivery order under a larger contract, oversight likely involves task order management, performance monitoring, and financial tracking. The firm-fixed-price nature of the contract provides a degree of accountability by capping government liability. Transparency is generally maintained through contract award databases, though detailed performance reports may not always be publicly accessible. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Department of Defense Facilities Maintenance Contracts
Defense Information Systems Agency Support Services
Facilities Support Services (NAICS 561210)
Government Facilities Management Contracts
Large Scale Infrastructure Support Contracts

Risk Flags

Potential for limited competition due to source exclusion.
Need for robust performance monitoring to ensure service quality.
Risk of contractor cost-cutting impacting service delivery.
Dependence on the prime contract's overall health.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $37.0 million to GCR-DEAN LLC. FACILITY INVESTMENT

Who is the contractor on this award?

The obligated recipient is GCR-DEAN LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Defense Information Systems Agency).

What is the total obligated amount?

The obligated amount is $37.0 million.

What is the period of performance?

Start: 2021-05-02. End: 2026-05-01.

What is the track record of GCR-DEAN LLC in performing similar facilities support services for the federal government?

Assessing the track record of GCR-DEAN LLC requires delving into their past performance history with federal agencies. This typically involves reviewing past performance questionnaires (PPQs) submitted by previous contracting officers, examining any past performance information retrieval system (PPIRS) reports, and looking for any documented instances of outstanding performance or contract disputes. Without access to these specific databases, it's difficult to provide a detailed analysis. However, the fact that they were awarded a significant five-year contract by the Department of Defense suggests they likely possess a satisfactory or better performance history, meeting the agency's requirements for capability and reliability in facilities support.

How does the awarded amount compare to similar facilities support contracts awarded by the Department of Defense?

The total contract value of approximately $37 million over five years for facilities support services needs to be benchmarked against comparable contracts. Factors such as geographic location, specific services included (e.g., janitorial, HVAC, groundskeeping, security), facility size and complexity, and contract type (firm-fixed-price vs. cost-plus) significantly influence pricing. Generally, large-scale, multi-service facilities contracts for major federal installations can range from tens to hundreds of millions of dollars over similar durations. The $37 million figure for DISA in Maryland appears to be within a reasonable range for a significant, but not exceptionally massive, facilities support requirement, especially considering the firm-fixed-price nature which often includes a premium for risk transfer.

What are the primary risks associated with this firm-fixed-price contract for facilities support?

The primary risks associated with this firm-fixed-price contract for facilities support revolve around potential scope creep and the contractor's ability to manage costs effectively. While the fixed price provides cost certainty for the government, if the scope of work expands beyond what was originally anticipated and not managed through formal change orders, the contractor could incur losses. Conversely, the contractor might be incentivized to cut corners on service quality or maintenance to protect profit margins, necessitating robust government oversight. Another risk is the potential for the contractor to lack the necessary expertise or resources to handle unforeseen complex issues, leading to service disruptions. The 'exclusion of sources' aspect also carries a risk of limiting the pool of highly competitive and potentially more cost-effective providers.

How effective is the 'full and open competition after exclusion of sources' method in ensuring value for taxpayers?

The 'full and open competition after exclusion of sources' method aims to balance broad competition with specific requirements, potentially enhancing value for taxpayers. By allowing full and open competition initially, it theoretically brings forth multiple capable bidders. However, the subsequent exclusion of sources means that not all potentially capable and competitive vendors are considered in the final evaluation. This can be justified if the excluded sources lack specific certifications, past performance, or capabilities deemed essential for the requirement. If the exclusion is well-justified and the remaining pool is still sufficiently competitive, it can lead to a high-quality service at a fair price. If the exclusion significantly limits competition, it risks higher prices and potentially less innovation compared to unrestricted full and open competition.

What are the historical spending patterns for facilities support services by the Defense Information Systems Agency?

Analyzing historical spending patterns for facilities support services by the Defense Information Systems Agency (DISA) is crucial for context. This would involve examining DISA's budget allocations and contract awards for similar services over previous fiscal years. Understanding whether this $37 million award represents an increase, decrease, or stable level of spending compared to prior periods provides insight into DISA's evolving needs and resource allocation. It also helps in identifying trends in contract types, durations, and awarded contractors within DISA's facilities management domain. Without access to DISA's historical procurement data, a precise analysis is not possible, but such information would be vital for a comprehensive assessment of this contract's significance.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 315 PAGE RD, PINEHURST, NC, 28374

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $40,438,505

Exercised Options: $40,270,254

Current Obligation: $37,048,158

Actual Outlays: $15,776,344

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QSHA19D000T

IDV Type: IDC

Timeline