GSA's $19.6M Janitorial Contract for NYC Buildings Awarded to Fedcap Rehabilitation Services, Inc

Contract Overview

Contract Amount: $19,591,465 ($19.6M)

Contractor: Fedcap Rehabilitation Services, Inc

Awarding Agency: General Services Administration

Start Date: 2004-01-01

End Date: 2009-09-30

Contract Duration: 2,099 days

Daily Burn Rate: $9.3K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL SERVICES AT 500 PEARL STREET, 40 FOLEY SQ. AND 1 ST. ANDREWS PLAZA AND ELEVATOR OPERATOR SERVICES AT 40 FOLEY SQ., NEW YORK, NY FOR PERIOD 1/1/04 - 9/30/04. (INTERIM PRICES)

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10007

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $19.6 million to FEDCAP REHABILITATION SERVICES, INC for work described as: JANITORIAL SERVICES AT 500 PEARL STREET, 40 FOLEY SQ. AND 1 ST. ANDREWS PLAZA AND ELEVATOR OPERATOR SERVICES AT 40 FOLEY SQ., NEW YORK, NY FOR PERIOD 1/1/04 - 9/30/04. (INTERIM PRICES) Key points: 1. Contract awarded to a single provider, raising questions about competition and potential cost savings. 2. Long contract duration of 2099 days suggests a need for consistent service delivery. 3. The contract's focus on janitorial and elevator operator services indicates essential building maintenance. 4. Awarded by the Public Buildings Service, highlighting the agency's role in managing federal facilities. 5. The contract is a firm-fixed-price type, which shifts cost risk to the contractor. 6. No small business set-aside was utilized, potentially limiting opportunities for smaller enterprises.

Value Assessment

Rating: fair

Benchmarking the value of this contract is challenging without comparable janitorial service contracts in the New York City area for the specified period. The firm-fixed-price structure indicates that the contractor bears the risk of cost overruns. However, the lack of competition means there's no direct market comparison to assess if the price is optimal. Further analysis would require detailed cost breakdowns and comparison with industry standards for similar services.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was not competed, meaning it was awarded directly to Fedcap Rehabilitation Services, Inc. without soliciting bids from other potential providers. The 'NOT AVAILABLE FOR COMPETITION' (CT) field indicates a specific reason for this approach, which could be due to specialized capabilities or other factors. The lack of competition limits the government's ability to explore alternative pricing and service models.

Taxpayer Impact: Taxpayers may not have received the most competitive pricing due to the absence of a bidding process. This could potentially lead to higher costs than if multiple vendors had competed for the contract.

Public Impact

Federal employees and visitors benefit from maintained and clean federal buildings in New York City. Essential janitorial and elevator operator services ensure the safe and functional operation of government facilities. The contract impacts the local New York City economy through employment opportunities provided by the contractor. The General Services Administration (GSA) ensures the upkeep of its managed properties.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to suboptimal pricing.
Long-term contract duration could reduce flexibility in adapting to changing service needs.
Sole-source award requires strong justification to ensure fair value.

Positive Signals

Firm-fixed-price contract shifts cost risk to the contractor.
Award to Fedcap Rehabilitation Services, Inc. may align with specific agency missions or capabilities.
Essential services ensure continued operation of federal facilities.

Sector Analysis

The janitorial services sector is a significant part of the facilities management industry, characterized by numerous small and large providers. Federal contracts for these services are common, supporting the maintenance of government buildings nationwide. This contract falls within the broader professional, scientific, and technical services category. Benchmarking would involve comparing the contract value against the square footage of the facilities serviced and the scope of services provided, relative to other federal or commercial janitorial contracts.

Small Business Impact

This contract was not set aside for small businesses, nor does it appear to have specific subcontracting requirements for small businesses indicated in the provided data. This means that opportunities for small businesses to participate in this contract, either as prime contractors or subcontractors, were not explicitly prioritized through this award mechanism. The absence of a small business set-aside could limit the direct economic impact on the small business ecosystem for this particular contract.

Oversight & Accountability

Oversight for this contract would typically fall under the General Services Administration's (GSA) Public Buildings Service. Accountability measures would be embedded in the contract's performance standards and reporting requirements. Transparency is generally facilitated through contract award databases like FPDS. The GSA Office of Inspector General (OIG) would have jurisdiction to investigate any potential fraud, waste, or abuse related to this contract.

Related Government Programs

Federal Building Maintenance Contracts
GSA Facility Management Services
Janitorial Services Contracts
Elevator Operator Services Contracts

Risk Flags

Sole-source award lacks competitive pricing.
Long contract duration may reduce flexibility.
No small business participation noted.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $19.6 million to FEDCAP REHABILITATION SERVICES, INC. JANITORIAL SERVICES AT 500 PEARL STREET, 40 FOLEY SQ. AND 1 ST. ANDREWS PLAZA AND ELEVATOR OPERATOR SERVICES AT 40 FOLEY SQ., NEW YORK, NY FOR PERIOD 1/1/04 - 9/30/04. (INTERIM PRICES)

Who is the contractor on this award?

The obligated recipient is FEDCAP REHABILITATION SERVICES, INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $19.6 million.

What is the period of performance?

Start: 2004-01-01. End: 2009-09-30.

What specific services are included under 'Janitorial Services' and 'Elevator Operator Services' for this contract?

The provided data snippet is brief and does not detail the specific scope of work for janitorial and elevator operator services. Typically, janitorial services encompass cleaning, waste removal, and general upkeep of building interiors and exteriors. Elevator operator services involve the operation of elevators for building occupants. A comprehensive understanding would require reviewing the full contract statement of work (SOW), which would outline specific tasks, frequencies, performance standards, and any specialized cleaning or maintenance requirements.

What is the justification for awarding this contract on a sole-source basis?

The data indicates the contract was 'NOT AVAILABLE FOR COMPETITION' (CT), implying a sole-source award. Justifications for sole-source contracts typically fall under specific federal acquisition regulations, such as the existence of only one responsible source capable of providing the required service, or in certain emergency situations. Without further information from the contract file or agency documentation, the precise reason for this sole-source determination remains unknown. Agencies must document and justify such awards to ensure they are made appropriately and in the government's best interest.

How does the contract duration of 2099 days compare to typical janitorial service contracts?

A contract duration of 2099 days, approximately 5.75 years, is relatively long for a janitorial services contract, which often range from 1 to 5 years, including option periods. Longer durations can provide stability for both the government and the contractor, potentially leading to better service continuity and contractor investment in staff and equipment. However, it also reduces the government's flexibility to re-evaluate market prices or switch providers if performance issues arise or if better value becomes available through competition. The specific needs of the facilities and the complexity of the services likely influenced this duration.

What is the historical spending pattern for janitorial services at these specific GSA facilities?

The provided data only pertains to a single contract award for janitorial services at 500 Pearl Street, 40 Foley Sq., and 1 St. Andrews Plaza for the period of January 1, 2004, to September 30, 2009. It does not offer historical spending data for these facilities prior to this contract or for subsequent contracts. To analyze historical spending patterns, one would need to access procurement data for all contracts awarded for janitorial services at these locations over a longer period, looking at award amounts, contract types, and durations to identify trends and changes in expenditure.

What is the track record of Fedcap Rehabilitation Services, Inc. in performing similar government contracts?

The provided data identifies Fedcap Rehabilitation Services, Inc. as the contractor but does not offer details on their past performance or track record with the government. To assess their track record, one would need to consult performance evaluation reports (e.g., Contractor Performance Assessment Reporting System - CPARS), review other contract awards to the company, and examine any past issues or commendations. Fedcap Rehabilitation Services is known for its work in employment and training for individuals with barriers to employment, and their suitability for this contract would depend on their demonstrated capabilities in facility maintenance services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: GS-02P-03-PLC-0072

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 211 W 14TH ST, NEW YORK, NY, 90

Business Categories: AbilityOne Program Participant, Category Business, Educational Institution, Higher Education, Nonprofit Organization, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $19,591,465

Exercised Options: $19,591,465

Current Obligation: $19,591,465

Timeline