DOJ's $28M Facilities Support Services contract to CGI Federal Inc. awarded under full and open competition

Contract Overview

Contract Amount: $28,013,911 ($28.0M)

Contractor: CGI Federal Inc.

Awarding Agency: Department of Justice

Start Date: 2015-09-30

End Date: 2016-09-30

Contract Duration: 366 days

Daily Burn Rate: $76.5K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: LABOR HOURS

Sector: Other

Official Description: IGF::OT::IGF MAIL SERVICES

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20530

State: District of Columbia Government Spending

Plain-Language Summary

Department of Justice obligated $28.0 million to CGI FEDERAL INC. for work described as: IGF::OT::IGF MAIL SERVICES Key points: 1. The contract value of $28 million for a one-year period suggests a significant investment in facilities support. 2. Awarded to CGI Federal Inc., a large incumbent contractor, indicates a focus on established service providers. 3. The 'Facilities Support Services' category (NAICS 561210) is broad, encompassing a range of operational needs. 4. The contract was awarded as a Delivery Order, implying it's part of a larger indefinite-delivery/indefinite-quantity (IDIQ) vehicle. 5. The duration of 366 days aligns with typical service contract lengths, allowing for a full year of operations. 6. The contract's base value of $7.6 million for the initial period suggests potential for significant growth through task orders. 7. The presence of 5 offers indicates a competitive bidding process, despite the award to a single contractor. 8. The contract is geographically focused on Washington D.C., aligning with the Department of Justice's primary location.

Value Assessment

Rating: fair

The contract's base value of $7.6 million for the initial period, with a total potential value of $28 million, requires further analysis against similar facilities support contracts. Without specific deliverables or performance metrics, it's difficult to definitively benchmark value for money. However, the competitive award process suggests an attempt to secure reasonable pricing. The contract's structure as a delivery order under a potential IDIQ vehicle means the true value is realized over its lifespan and depends on the specific services rendered.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, with 5 offers received. This indicates a robust bidding process where multiple vendors had the opportunity to compete for the work. The presence of several bidders suggests that the market for facilities support services is active and that the government sought to leverage this competition to achieve favorable pricing and service terms. The award to CGI Federal Inc. implies they offered the best value among the competing proposals.

Taxpayer Impact: A full and open competition generally benefits taxpayers by fostering a competitive environment that can drive down costs and improve service quality, ensuring the government receives optimal value for its investment.

Public Impact

The Department of Justice benefits from the continuity and quality of facilities support services, ensuring operational efficiency. Essential services such as building maintenance, security, and operational support are delivered to DOJ facilities. The geographic impact is concentrated in Washington D.C., supporting federal government operations in the capital. The contract likely supports a workforce involved in facilities management, maintenance, and related support roles.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if scope creep occurs within the broad 'Facilities Support Services' category.
Dependence on a single contractor for critical facility operations could pose a risk if performance degrades.
The total contract value of $28 million, while awarded competitively, warrants scrutiny for cost-effectiveness over its duration.

Positive Signals

Awarded through full and open competition, indicating a structured and competitive procurement process.
The contract is with CGI Federal Inc., a known entity in government contracting, suggesting a degree of reliability.
The delivery order structure allows for flexibility in service delivery and potential for task-specific oversight.

Sector Analysis

Facilities Support Services (NAICS 561210) is a significant sector within government contracting, encompassing a wide array of services essential for the operation and maintenance of federal buildings and infrastructure. This market is characterized by a mix of large, established providers and smaller specialized firms. Spending in this sector is driven by the government's need to maintain its vast real estate portfolio. Comparable spending benchmarks would typically involve analyzing the cost per square foot for similar services across different federal agencies and geographic locations.

Small Business Impact

This contract does not appear to have a small business set-aside component, as indicated by 'sb': false. While CGI Federal Inc. is a large business, there may be subcontracting opportunities for small businesses within the scope of facilities support services. The extent of small business participation would depend on CGI Federal's subcontracting plan and the specific requirements of the delivery order.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Justice's contracting officers and program managers. As a delivery order, specific performance metrics and reporting requirements would be detailed within the order itself. Transparency is facilitated through contract award databases, though detailed performance data may be less publicly accessible. The Inspector General's office for the Department of Justice would have jurisdiction for audits and investigations related to potential fraud, waste, or abuse.

Related Government Programs

General Services Administration (GSA) Federal Buildings Fund
Department of Defense Facilities Maintenance Contracts
Other Agency Facilities Management Contracts

Risk Flags

Potential for cost overruns
Contractor performance risk
Scope definition ambiguity

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $28.0 million to CGI FEDERAL INC.. IGF::OT::IGF MAIL SERVICES

Who is the contractor on this award?

The obligated recipient is CGI FEDERAL INC..

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $28.0 million.

What is the period of performance?

Start: 2015-09-30. End: 2016-09-30.

What specific facilities support services are included under this contract?

The contract falls under NAICS code 561210, Facilities Support Services, which is a broad category. Specific services typically include building operations and maintenance, custodial services, security, groundskeeping, pest control, and potentially specialized services like mailroom operations or mail services, as suggested by the 'IGF::OT::IGF MAIL SERVICES' designation. The exact scope would be detailed in the delivery order issued against the parent IDIQ contract. Without access to the specific delivery order, the precise list of services remains general.

How does the awarded price of $28 million compare to market rates for similar facilities support services in Washington D.C.?

Benchmarking the $28 million total potential value against market rates requires detailed service breakdowns and performance metrics, which are not fully provided. However, considering it's for a 366-day period and covers a broad range of facilities support, the average annual cost would be approximately $7.6 million. For large federal facilities in a high-cost area like Washington D.C., this figure could be within a reasonable range, especially if it includes comprehensive services like security and extensive maintenance. A more precise comparison would necessitate analyzing cost per square foot or cost per service type against industry benchmarks and other government contracts for similar facilities.

What is CGI Federal Inc.'s track record with the Department of Justice and in providing facilities support services?

CGI Federal Inc. is a large, established government contractor with a significant history of serving various federal agencies, including the Department of Justice. Their track record typically includes a wide array of IT, professional, and administrative support services. For facilities support, their experience would likely involve managing large-scale operations, maintenance, and potentially security for government buildings. A review of past performance evaluations and contract history with DOJ would provide a more granular understanding of their reliability, quality of service, and adherence to contract terms in this specific domain.

What are the key performance indicators (KPIs) or service level agreements (SLAs) associated with this contract?

Specific Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) are not detailed in the provided summary data. Typically, for facilities support contracts, KPIs would relate to response times for maintenance requests, building system uptime (e.g., HVAC, electrical), cleanliness standards, security incident response, and customer satisfaction. These metrics are crucial for ensuring the contractor meets the government's requirements and for evaluating performance. The exact KPIs and SLAs would be stipulated within the delivery order and monitored by the contracting officer's representative (COR).

What is the historical spending pattern for facilities support services at the Department of Justice?

Historical spending on facilities support services by the Department of Justice would likely show a consistent and substantial investment, given the agency's extensive infrastructure needs in Washington D.C. and nationwide. Annual spending can fluctuate based on major renovation projects, changes in facility utilization, and the award of new contracts. Analyzing past contract awards for similar services, including those awarded to incumbent contractors or through competitive processes, would reveal trends in contract values, durations, and the types of services procured over time.

What are the potential risks associated with outsourcing facilities support services to a single large contractor like CGI Federal Inc.?

Outsourcing facilities support to a single large contractor like CGI Federal Inc. carries potential risks. These include over-reliance on the contractor, which can reduce the government's in-house expertise and flexibility. Performance degradation is a risk, as a contractor might cut corners or face internal issues impacting service delivery. There's also the potential for price increases in future contract renewals if competition is limited or if the contractor becomes indispensable. Ensuring robust contract management, clear performance standards, and contingency planning are key to mitigating these risks.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 5

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Parent Company: CGI Inc (UEI: 248513116)

Address: 12601 FAIR LAKES CIR, FAIRFAX, VA, 22033

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $28,013,911

Exercised Options: $28,013,911

Current Obligation: $28,013,911

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Parent Contract

Parent Award PIID: DJJ10C1978

IDV Type: IDC

Timeline