DOJ's $14M Microsoft Enterprise Agreement with CDW Government LLC for software, awarded in 2008, expired in 2011

Contract Overview

Contract Amount: $13,955,911 ($14.0M)

Contractor: CDW Government LLC

Awarding Agency: Department of Justice

Start Date: 2008-06-30

End Date: 2011-06-29

Contract Duration: 1,094 days

Daily Burn Rate: $12.8K/day

Sector: IT

Official Description: MICROSOFT ENTERPRISE AGREEMENT (TASK 1)

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20530, UNITED STATES OF AMERICA

State: District of Columbia Government Spending

Plain-Language Summary

Department of Justice obligated $14.0 million to CDW GOVERNMENT LLC for work described as: MICROSOFT ENTERPRISE AGREEMENT (TASK 1) Key points: 1. The contract provided software licenses and support, a common need for federal agencies. 2. CDW Government LLC, a reseller, secured this agreement. 3. The contract duration was over 3 years, indicating a need for sustained software provision. 4. The award was a Blanket Purchase Agreement (BPA), suggesting it was part of a larger framework. 5. The National Stock Number (NSN) for computer and software stores indicates the type of goods procured. 6. The contract expired in 2011, meaning current spending patterns may differ significantly.

Value Assessment

Rating: fair

Benchmarking the value of this 2008-2011 contract is challenging due to its age and the nature of enterprise software agreements. Without specific details on the software versions, user counts, and support levels, a direct comparison to current market rates or similar contracts is difficult. The total value of approximately $14 million over three years suggests a substantial deployment, but the per-year cost would need to be analyzed against the specific software and services provided to assess value for money.

Cost Per Unit: N/A

Competition Analysis

Competition Level: unknown

The competition level for this specific task order under a Blanket Purchase Agreement (BPA) is not detailed in the provided data. BPAs are typically established to streamline the procurement process for recurring needs, and task orders issued under them can vary in their competitive nature. Without knowing if this was competed among multiple vendors or if it was a directed award under an existing BPA, it's difficult to assess the impact on price discovery.

Taxpayer Impact: The lack of clear competition data makes it difficult to ascertain if taxpayers received the best possible pricing for these software licenses and support.

Public Impact

The Department of Justice (DOJ) and its various offices, boards, and divisions benefited from access to necessary software. The contract facilitated the acquisition of computer software and related services. The geographic impact was primarily within the District of Columbia, where the DOJ is headquartered. The contract supported the operational needs of federal employees within the DOJ.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The age of the contract makes it difficult to assess current relevance and value.
Lack of detailed competition information hinders a full value-for-money assessment.
The specific software and services procured are not detailed, limiting performance analysis.

Positive Signals

The contract provided essential software for a major federal agency.
The use of a BPA suggests an effort to streamline procurement for recurring needs.
The contract was active for over three years, indicating sustained operational support.

Sector Analysis

This contract falls within the Information Technology sector, specifically software procurement. The federal government is a significant consumer of enterprise software, with spending often concentrated on operating systems, productivity suites, and specialized agency software. Contracts like these are crucial for maintaining the digital infrastructure of government operations. Benchmarking would involve comparing the cost and scope to other large federal software agreements, which are often negotiated through large resellers like CDW Government LLC.

Small Business Impact

The provided data does not indicate if this contract involved small business set-asides or subcontracting. As CDW Government LLC is a large reseller, it's possible they engage in subcontracting, but this information is not available. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight for this contract would have been managed by the contracting officers and program managers within the Department of Justice. As a task order under a BPA, the underlying BPA likely had its own oversight mechanisms. Transparency is limited by the age of the data and the lack of detailed reporting on task order specifics. Inspector General jurisdiction would apply to any potential fraud, waste, or abuse related to the contract.

Related Government Programs

Microsoft Enterprise Agreements
Federal Software Licensing
Department of Justice IT Procurement
Blanket Purchase Agreements (BPAs)

Risk Flags

Contract Age
Limited Competition Data
Lack of Specific Software Details
Expired Contract

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $14.0 million to CDW GOVERNMENT LLC. MICROSOFT ENTERPRISE AGREEMENT (TASK 1)

Who is the contractor on this award?

The obligated recipient is CDW GOVERNMENT LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $14.0 million.

What is the period of performance?

Start: 2008-06-30. End: 2011-06-29.

What specific Microsoft software products and versions were included in this $14 million agreement?

The provided data does not specify the exact Microsoft software products, versions, or licenses covered under this $14 million Enterprise Agreement (Task 1). Enterprise agreements typically encompass a broad range of software, potentially including operating systems (like Windows), productivity suites (like Microsoft Office), server software, and other specialized applications. Without this granular detail, it's impossible to perform a precise cost-benefit analysis or compare it directly to current software offerings and pricing structures. The National Stock Number (NSN) '443120' for Computer and Software Stores indicates the general category of goods, but not the specific SKUs or license types.

How did the pricing of this contract compare to other federal agencies or commercial entities procuring similar Microsoft software during the 2008-2011 period?

Direct comparison of pricing for this specific $14 million Microsoft Enterprise Agreement (Task 1) awarded to CDW Government LLC by the Department of Justice (DOJ) between 2008 and 2011 is challenging without access to detailed pricing schedules and volume discounts negotiated at the time. Federal agencies often benefit from negotiated discounts through enterprise-wide agreements and the General Services Administration (GSA) schedules. However, the effectiveness of these discounts and the overall value received depend heavily on the specific software, license types (e.g., perpetual, subscription, user-based, device-based), and support levels included. Without comparative data on per-unit costs or total cost of ownership for similar deployments across government or the commercial sector during that period, a definitive assessment of whether the DOJ received competitive pricing is not possible from the given information.

What was the primary justification for awarding this contract as a Blanket Purchase Agreement (BPA)?

The data indicates this was a task order under a Blanket Purchase Agreement (BPA), suggesting the Department of Justice (DOJ) had an existing BPA in place, likely to streamline the procurement of recurring needs for computer software and related services. BPAs are established by federal agencies when they anticipate repetitive purchases from a specific vendor or under a specific contract vehicle (like a GSA Schedule). The primary justification for using a BPA is to reduce administrative burden, expedite ordering, and potentially achieve better pricing through consolidated purchasing over a period. For software, this allows agencies to efficiently acquire licenses and support as needed without initiating a full, separate procurement process for each acquisition.

What performance metrics or service level agreements (SLAs) were associated with this Microsoft Enterprise Agreement?

The provided data does not contain information regarding specific performance metrics or Service Level Agreements (SLAs) associated with this $14 million Microsoft Enterprise Agreement (Task 1) awarded to CDW Government LLC by the Department of Justice (DOJ). Enterprise agreements for software typically include provisions for software delivery, technical support, and potentially maintenance or update services. SLAs would define expectations for response times, issue resolution, and availability of support. Without these details, it is not possible to evaluate the contractor's performance against defined standards or assess the quality of service received by the DOJ during the contract period (2008-2011).

What was the total federal spending on similar Microsoft enterprise agreements during the contract's active period (2008-2011)?

Determining the total federal spending on similar Microsoft enterprise agreements during the 2008-2011 period requires comprehensive data analysis across multiple agencies and contract vehicles. This specific DOJ contract, valued at approximately $14 million over three years, represents a portion of that spending. Federal agencies commonly procure Microsoft software through various channels, including GSA Schedules, direct enterprise agreements negotiated with Microsoft or its resellers like CDW Government LLC, and other contract vehicles. Aggregating this data would involve searching federal procurement databases (like FPDS-NG) for keywords related to 'Microsoft Enterprise Agreement,' 'Microsoft Software,' and relevant contract types across all agencies during those fiscal years. Such an analysis would reveal the scale of federal reliance on Microsoft products and the associated financial commitments.

Industry Classification

NAICS: Retail Trade › Electronics and Appliance Stores › Computer and Software Stores

Product/Service Code: INFORMATION TECHNOLOGY EQUIPMENT (INCLD FIRMWARE) SOFTWARE,SUPPLIES& SUPPORT EQUIPMENT

Contractor Details

Parent Company: CDW Corporation (UEI: 808068253)

Address: 200 N MILWAUKEE AVE, VERNON HILLS, IL, 60061

Business Categories: Category Business, Not Designated a Small Business

Parent Contract

Parent Award PIID: DJJ08F1710

IDV Type: BPA

Timeline