DOJ awards $29.3M for IT support to BA-ZAI JV, LLC under full and open competition

Contract Overview

Contract Amount: $29,273,064 ($29.3M)

Contractor: Ba-Zai JV, LLC

Awarding Agency: Department of Justice

Start Date: 2017-01-16

End Date: 2022-01-15

Contract Duration: 1,825 days

Daily Burn Rate: $16.0K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: IGF::CT::IGF FOR CRITICAL FUNCTIONS DATA ENTRY, IMAGING, INDEXING, IT SUPPORT SERVICES AND RELATED SUPPORT SERVICES AND INFORMATION TECHNOLOGY

Place of Performance

Location: MARTINSBURG, BERKELEY County, WEST VIRGINIA, 25401

State: West Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $29.3 million to BA-ZAI JV, LLC for work described as: IGF::CT::IGF FOR CRITICAL FUNCTIONS DATA ENTRY, IMAGING, INDEXING, IT SUPPORT SERVICES AND RELATED SUPPORT SERVICES AND INFORMATION TECHNOLOGY Key points: 1. Contract awarded for critical IT support services including data entry, imaging, and indexing. 2. BA-ZAI JV, LLC secured the contract through full and open competition. 3. The contract spans five years, indicating a need for sustained IT support. 4. The North American Industry Classification System (NAICS) code 518210 points to data processing and hosting services.

Value Assessment

Rating: good

The contract value of $29.3 million over five years appears reasonable for comprehensive IT support services. Benchmarking against similar contracts for data processing and IT support would provide a more precise assessment of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' suggesting a competitive process was initiated, though specific details on source exclusion are not provided. This method generally promotes price discovery and competitive pricing.

Taxpayer Impact: The use of full and open competition aims to ensure taxpayer funds are used efficiently by fostering a competitive environment for service providers.

Public Impact

Ensures continuity of essential government IT operations. Supports the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) in its mission. Provides critical data management and processing capabilities. The five-year duration offers stability for service delivery.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in provided data.
Details on 'exclusion of sources' are not elaborated.
Potential for vendor lock-in if not managed carefully.

Positive Signals

Awarded through full and open competition.
Contract addresses critical IT functions.
Long-term contract provides service stability.

Sector Analysis

This contract falls within the IT services sector, specifically data processing, web hosting, and related services. Spending in this area is substantial across federal agencies, supporting a wide range of operational needs.

Small Business Impact

The provided data does not indicate if small businesses were involved as subcontractors or prime contractors. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

The contract is managed by the Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition and Property Management Division. Oversight would typically involve performance monitoring and adherence to contract terms to ensure accountability.

Related Government Programs

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
Department of Justice Contracting
Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition and Property Management Division Programs

Risk Flags

Potential for reduced competition due to source exclusion.
Lack of detailed performance metrics in summary data.
Dependence on a single contractor for critical IT functions.
Contract duration may not align with rapidly evolving IT needs.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $29.3 million to BA-ZAI JV, LLC. IGF::CT::IGF FOR CRITICAL FUNCTIONS DATA ENTRY, IMAGING, INDEXING, IT SUPPORT SERVICES AND RELATED SUPPORT SERVICES AND INFORMATION TECHNOLOGY

Who is the contractor on this award?

The obligated recipient is BA-ZAI JV, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition and Property Management Division).

What is the total obligated amount?

The obligated amount is $29.3 million.

What is the period of performance?

Start: 2017-01-16. End: 2022-01-15.

What specific IT support services are included under 'data entry, imaging, indexing, IT support services'?

These services likely encompass a broad range of functions including digitizing physical documents, organizing and storing electronic data, managing databases, providing technical assistance to users, maintaining IT infrastructure, and ensuring system security. The exact scope would be detailed in the full contract.

How does the 'exclusion of sources' in the competition method impact overall cost-effectiveness?

Excluding sources, even after an initial open competition phase, can potentially limit the pool of bidders. If the exclusion is not well-justified or based on specific, necessary qualifications, it might reduce competition and potentially lead to higher costs than a truly unrestricted open competition. However, it can also be used to ensure specialized capabilities are available.

What is the expected impact of this contract on the ATF's operational effectiveness?

This contract is expected to significantly enhance the ATF's operational effectiveness by ensuring reliable and efficient IT support. Critical functions like data management, imaging, and indexing are vital for investigations, record-keeping, and overall agency operations, allowing personnel to focus on core law enforcement duties.

Industry Classification

NAICS: Information › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1700 ROCKVILLE PIKE STE 400, ROCKVILLE, MD, 20852

Business Categories: Black American Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, SBA Certified 8 a Joint Venture, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $29,273,064

Exercised Options: $29,273,064

Current Obligation: $29,273,064

Contract Characteristics

Commercial Item: COMMERCIAL ITEM

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: DJA16AHDQV0429

IDV Type: IDC

Timeline