DOE's $4.35M IT Privacy Support BPA Order Awarded to Evoke Research and Consulting
Contract Overview
Contract Amount: $4,352,327 ($4.4M)
Contractor: Evoke Research and Consulting, LLC
Awarding Agency: Department of Energy
Start Date: 2021-09-01
End Date: 2026-02-28
Contract Duration: 1,641 days
Daily Burn Rate: $2.7K/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: TIME AND MATERIALS
Sector: IT
Official Description: IT POLICY, STRATEGY, AND GOVERNANCE SUPPORT SERVICES (PSGSS) BPA ORDER FOR PRIVACY MANAGEMENT AND COMPLIANCE (IM-42)
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20585
Plain-Language Summary
Department of Energy obligated $4.4 million to EVOKE RESEARCH AND CONSULTING, LLC for work described as: IT POLICY, STRATEGY, AND GOVERNANCE SUPPORT SERVICES (PSGSS) BPA ORDER FOR PRIVACY MANAGEMENT AND COMPLIANCE (IM-42) Key points: 1. The Department of Energy (DOE) awarded a $4.35 million order for IT policy, strategy, and governance support services, specifically for privacy management and compliance. 2. The contract was awarded under a BPA call, indicating a pre-competed framework. 3. The primary service category is 'Other Computer Related Services', with a NAICS code of 541519. 4. The contract utilizes a Time and Materials pricing structure. 5. The awardee is Evoke Research and Consulting, LLC.
Value Assessment
Rating: fair
The pricing structure is Time and Materials, which can lead to cost overruns if not managed carefully. Benchmarking against similar IT policy and strategy support contracts is difficult without more detailed cost breakdowns.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under a BPA call, which implies that the underlying BPA was subject to full and open competition. This method generally promotes price discovery and competitive pricing.
Taxpayer Impact: The use of a pre-competed BPA call suggests a potentially efficient procurement process, but the Time and Materials pricing requires diligent oversight to ensure taxpayer funds are used effectively.
Public Impact
Ensures compliance with privacy regulations, protecting sensitive government and citizen data. Supports the Department of Energy's IT policy and governance framework. Provides specialized expertise in privacy management, a critical area for federal agencies. The duration of the order extends to February 2026, indicating a medium-term need for these services.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials pricing can lead to cost uncertainty.
- Lack of specific performance metrics in the provided data.
- Small business participation not indicated.
Positive Signals
- Awarded under a competitive BPA call.
- Addresses a critical need for privacy management.
- Long-term support through 2026.
Sector Analysis
This contract falls within the IT services sector, specifically focusing on policy, strategy, and governance. Spending in this area is crucial for maintaining secure and compliant federal IT infrastructure. Benchmarks for similar IT support services vary widely based on scope and complexity.
Small Business Impact
The provided data indicates that this contract was not awarded to a small business (ss: false, sb: false). Further analysis would be needed to determine if small business participation was sought or achieved through subcontracting.
Oversight & Accountability
The Time and Materials pricing model necessitates robust oversight from the Department of Energy to ensure that costs remain within budget and that services are delivered efficiently. Regular performance reviews and cost tracking are essential.
Related Government Programs
- Other Computer Related Services
- Department of Energy Contracting
- Department of Energy Programs
Risk Flags
- Time and Materials pricing.
- No explicit mention of small business subcontracting.
- Limited detail on specific deliverables and performance metrics.
- Potential for scope creep without strict oversight.
Tags
other-computer-related-services, department-of-energy, dc, bpa-call, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $4.4 million to EVOKE RESEARCH AND CONSULTING, LLC. IT POLICY, STRATEGY, AND GOVERNANCE SUPPORT SERVICES (PSGSS) BPA ORDER FOR PRIVACY MANAGEMENT AND COMPLIANCE (IM-42)
Who is the contractor on this award?
The obligated recipient is EVOKE RESEARCH AND CONSULTING, LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $4.4 million.
What is the period of performance?
Start: 2021-09-01. End: 2026-02-28.
What specific privacy regulations does this contract aim to address, and what are the key performance indicators for success?
The contract likely addresses federal privacy mandates such as the Privacy Act of 1974, OMB M-17-12 (for PII breach response), and potentially NIST privacy framework guidelines. Key performance indicators would typically include timely completion of privacy impact assessments, development of privacy policies, and successful audits or reviews related to privacy compliance. Without the full contract details, specific KPIs remain speculative but would focus on measurable outcomes in privacy program maturity and risk reduction.
How does the Time and Materials pricing structure mitigate risks of cost overruns for the Department of Energy?
The Time and Materials (T&M) structure inherently carries a risk of cost overruns if not managed stringently. Mitigation relies heavily on the contracting officer's representative (COR) and the agency's project managers. This involves close monitoring of labor hours, ensuring only necessary work is performed, and establishing clear ceilings or task order limits. Regular reporting and performance reviews are critical to identify potential overspending early and adjust resource allocation or scope as needed.
What is the expected impact of these privacy management services on the Department of Energy's overall cybersecurity posture?
Effective privacy management directly enhances cybersecurity by reducing the attack surface related to personal information. By ensuring data minimization, proper handling, and secure storage of sensitive data, the services help prevent data breaches and unauthorized access. This contributes to a stronger overall security posture by addressing the 'people' and 'process' aspects of security, complementing technical cybersecurity measures and reducing the likelihood and impact of security incidents.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 12020 SUNRISE VALLEY DR, RESTON, VA, 20191
Business Categories: Category Business, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $5,146,259
Exercised Options: $5,146,259
Current Obligation: $4,352,327
Actual Outlays: $4,352,327
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 89303018AIM000002
IDV Type: BPA
Timeline
Start Date: 2021-09-01
Current End Date: 2026-02-28
Potential End Date: 2026-02-28 00:00:00
Last Modified: 2026-01-29
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