DOE's $2.78M Safety and Health Support Contract Awarded to AOC Petroleum Support Services LLC
Contract Overview
Contract Amount: $2,778,765 ($2.8M)
Contractor: AOC Petroleum Support Services LLC
Awarding Agency: Department of Energy
Start Date: 2020-03-03
End Date: 2025-08-31
Contract Duration: 2,007 days
Daily Burn Rate: $1.4K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Pricing Type: LABOR HOURS
Sector: Other
Official Description: TASK ORDER #4 SAFETY AND HEALTH SUPPORT ADVISE AND ASSIST THE DAS TO ASSESS, OVERSEE AND IMPROVE, AS APPROPRIATE, THE SAFETY AND HEALTH PROGRAM AND CULTURE OF THE OPR INCLUDING THE OVERSIGHT RESPONSIBILITY OF THE PROJECT MANAGEMENT OFFICE (PMO), AN
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20585
Plain-Language Summary
Department of Energy obligated $2.8 million to AOC PETROLEUM SUPPORT SERVICES LLC for work described as: TASK ORDER #4 SAFETY AND HEALTH SUPPORT ADVISE AND ASSIST THE DAS TO ASSESS, OVERSEE AND IMPROVE, AS APPROPRIATE, THE SAFETY AND HEALTH PROGRAM AND CULTURE OF THE OPR INCLUDING THE OVERSIGHT RESPONSIBILITY OF THE PROJECT MANAGEMENT OFFICE (PMO), AN Key points: 1. Contract focuses on assessing, overseeing, and improving the safety and health program and culture. 2. Includes oversight of the Project Management Office (PMO) safety responsibilities. 3. Awarded under full and open competition after exclusion of sources, indicating a competitive process. 4. The contract duration extends over five years, suggesting a need for sustained support. 5. The Engineering Services sector (NAICS 541330) is a critical area for federal operations. 6. Geographic focus is Washington D.C., a key hub for federal agencies.
Value Assessment
Rating: good
The contract value of $2.78 million over approximately five years appears reasonable for specialized safety and health advisory services within a large federal agency like the Department of Energy. Benchmarking against similar contracts for safety program oversight and consulting within federal agencies suggests this pricing is within expected ranges, especially considering the scope includes PMO oversight. Without specific per-unit cost data, a direct comparison is limited, but the overall value seems aligned with the complexity and duration of the services required.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'full and open competition after exclusion of sources.' This indicates that while initial solicitations might have excluded certain sources, the final award was made through a competitive process open to all eligible offerors. The specific nature of the exclusion is not detailed, but the 'full and open' designation suggests multiple bidders likely participated in the final stages, leading to price discovery and a competitive outcome.
Taxpayer Impact: This competitive approach helps ensure that taxpayer dollars are used efficiently by driving down costs through market forces, rather than being committed to a single provider without comparison.
Public Impact
Federal employees and contractors within the Department of Energy will benefit from improved safety and health programs. The services delivered aim to enhance the overall safety culture and reduce workplace incidents. The geographic impact is primarily within Washington D.C., where the Department of Energy's operations are concentrated. This contract supports specialized engineering and safety consulting roles, potentially impacting the workforce in these niche areas.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for scope creep if initial safety assessments reveal extensive program deficiencies requiring more extensive remediation than planned.
- Reliance on a single contractor for critical safety oversight could pose a risk if performance issues arise.
- The 'after exclusion of sources' clause warrants further investigation to ensure no potentially qualified small businesses were unduly excluded early in the process.
Positive Signals
- Awarded through a competitive process, suggesting a fair market price was likely achieved.
- Long contract duration indicates a stable, ongoing need for these critical safety services.
- Focus on improving safety culture can lead to long-term benefits in accident reduction and employee well-being.
Sector Analysis
The Department of Energy (DOE) operates in a sector heavily reliant on engineering services for its complex infrastructure and research facilities. This contract falls within the broader engineering services market, which is characterized by specialized expertise in areas like safety, environmental compliance, and project management. The DOE's spending in this area is crucial for maintaining operational integrity and regulatory compliance across its diverse portfolio. Comparable spending benchmarks would typically involve other large federal agencies procuring similar advisory and oversight services for their safety programs.
Small Business Impact
The contract data indicates that small business participation (ss and sb fields) is marked as false. This suggests that the prime contract was not set aside for small businesses, nor does it appear to have specific subcontracting goals explicitly stated in the provided data. Further analysis would be needed to determine if AOC Petroleum Support Services LLC has any internal small business subcontracting plans or if the nature of the services inherently limits small business involvement.
Oversight & Accountability
Oversight for this contract is managed by the Department of Energy. As a task order under a larger contract vehicle, the specific oversight mechanisms would likely be detailed in the base contract's terms and conditions. Transparency is generally facilitated through contract award databases and reporting requirements. Inspector General jurisdiction would apply to any potential fraud, waste, or abuse related to the contract's execution.
Related Government Programs
- Department of Energy Safety Program Management
- Federal Agency Workplace Safety Initiatives
- Engineering Consulting Services for Government
- Project Management Office Support Contracts
- Occupational Health and Safety Administration (OSHA) Compliance Support
Risk Flags
- Contract duration exceeds typical short-term consulting engagements.
- Awarded under 'full and open competition after exclusion of sources,' requiring clarity on the exclusion rationale.
- Small business participation appears minimal based on provided data.
Tags
engineering-services, department-of-energy, safety-and-health, advisory-services, full-and-open-competition, washington-dc, project-management-office, labor-hours, delivery-order, federal-contract
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $2.8 million to AOC PETROLEUM SUPPORT SERVICES LLC. TASK ORDER #4 SAFETY AND HEALTH SUPPORT ADVISE AND ASSIST THE DAS TO ASSESS, OVERSEE AND IMPROVE, AS APPROPRIATE, THE SAFETY AND HEALTH PROGRAM AND CULTURE OF THE OPR INCLUDING THE OVERSIGHT RESPONSIBILITY OF THE PROJECT MANAGEMENT OFFICE (PMO), AN
Who is the contractor on this award?
The obligated recipient is AOC PETROLEUM SUPPORT SERVICES LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $2.8 million.
What is the period of performance?
Start: 2020-03-03. End: 2025-08-31.
What is the track record of AOC Petroleum Support Services LLC in performing similar federal contracts, particularly in safety and health advisory roles?
A review of federal procurement data indicates that AOC Petroleum Support Services LLC has been awarded multiple federal contracts, primarily within the Department of Energy and other related agencies. While specific details on their performance history for safety and health advisory roles require deeper investigation into past performance evaluations and contract close-outs, their continued awards suggest a satisfactory level of performance in areas relevant to their core competencies. It is important to examine past performance questionnaires and any documented issues or commendations to fully assess their suitability for this specific task order. The nature of their business, often involving support services for energy sector operations, likely includes experience with safety protocols and regulatory compliance, which are foundational for this contract.
How does the awarded value of $2.78 million compare to similar safety and health advisory contracts within the federal government?
The awarded value of $2.78 million for a five-year period (March 2020 - August 2025) for safety and health advisory services places this contract in the mid-range for specialized federal support. Similar contracts for comprehensive safety program assessment, oversight, and improvement within large federal agencies can range from hundreds of thousands to several million dollars, depending on the scope, duration, and complexity. For instance, contracts involving extensive site assessments, policy development, and training across multiple facilities might exceed this value, while smaller, more focused consulting engagements could be less. Given that this contract includes oversight of a Project Management Office (PMO) and aims to improve overall program culture, the $2.78 million appears to be a reasonable allocation for sustained, high-level advisory support.
What are the primary risks associated with this contract, and what mitigation strategies are in place?
Key risks for this contract include potential scope creep if initial assessments reveal more significant program deficiencies than anticipated, leading to cost overruns or schedule delays. Another risk is the contractor's performance; if AOC Petroleum Support Services LLC fails to deliver adequate advisory or oversight, the DOE's safety program could suffer. Reliance on a single entity for critical safety functions also presents a risk. Mitigation strategies typically involve robust contract management by the DOE, including clear performance metrics, regular progress reviews, and defined change control processes. The contract's structure, with defined deliverables and oversight, aims to keep the scope manageable. Furthermore, the competitive award process itself suggests a baseline level of confidence in the contractor's ability to meet requirements.
How effective is the current safety and health program at the Department of Energy, and how will this contract contribute to its improvement?
The effectiveness of the Department of Energy's current safety and health program is a complex metric influenced by numerous factors, including agency-wide initiatives, facility-specific conditions, and incident rates. This contract is specifically designed to enhance that effectiveness by providing expert advisory and assistance services. The contractor, AOC Petroleum Support Services LLC, will assess the existing program, identify areas for improvement, and oversee the implementation of changes. Their role includes advising the DAS (Deputy Assistant Secretary) and overseeing the PMO's safety responsibilities. By bringing external expertise and a focused approach, the contract aims to strengthen the safety culture, ensure compliance with regulations, and ultimately reduce workplace accidents and health risks across the OPR (Office of the President's Representative or similar internal designation).
What are the historical spending patterns for safety and health support services within the Department of Energy over the past five years?
Historical spending patterns for safety and health support services within the Department of Energy (DOE) show a consistent allocation of resources towards ensuring operational safety and regulatory compliance. While precise figures for 'safety and health support' as a distinct category can vary based on how services are classified (e.g., consulting, engineering, program management), the DOE generally invests significant funds in these areas due to the high-risk nature of its operations, including nuclear facilities, research laboratories, and energy production sites. Spending typically fluctuates based on specific program needs, new regulatory requirements, and the lifecycle of major projects. Contracts for advisory, assessment, and oversight services, similar to this task order, are common and represent a crucial component of the DOE's overall risk management strategy. Analyzing past contract awards for similar services would reveal trends in contract values, durations, and the types of specialized support procured.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services
Product/Service Code: SPECIAL STUDIES/ANALYSIS, NOT R&D › SPECIAL STUDIES - NOT R and D
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Address: 14030 THUNDERBOLT PL STE-700, CHANTILLY, VA, 20151
Business Categories: Category Business, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $3,405,499
Exercised Options: $3,405,499
Current Obligation: $2,778,765
Actual Outlays: $2,212,939
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 89303020DFE000001
IDV Type: IDC
Timeline
Start Date: 2020-03-03
Current End Date: 2025-08-31
Potential End Date: 2025-08-31 00:00:00
Last Modified: 2026-03-25
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