HHS Awards $4.6M Janitorial Contract to SYSCOM, Inc. for 4 Years

Contract Overview

Contract Amount: $4,618,114 ($4.6M)

Contractor: Syscom, Inc

Awarding Agency: Department of Health and Human Services

Start Date: 2022-05-04

End Date: 2026-10-31

Contract Duration: 1,641 days

Daily Burn Rate: $2.8K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FT. COLLINS JANITORIAL

Place of Performance

Location: FORT COLLINS, LARIMER County, COLORADO, 80521

State: Colorado Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $4.6 million to SYSCOM, INC for work described as: FT. COLLINS JANITORIAL Key points: 1. Contract Value: $4.6 million over approximately 4 years. 2. Incumbent/Awardee: SYSCOM, INC. 3. Risk: Potential for price creep due to limited competition. 4. Sector: Facilities support services.

Value Assessment

Rating: fair

The contract is a firm-fixed-price definitive contract. Pricing is not explicitly benchmarked against similar contracts, making direct value assessment difficult without further data.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under limited competition. This method may not yield the most competitive pricing, as fewer vendors were considered.

Taxpayer Impact: Taxpayer funds are committed to this contract; ensuring competitive pricing is crucial for maximizing value.

Public Impact

Ensures essential janitorial services for CDC facilities. Supports a single vendor for a significant duration. Potential for higher costs due to limited competition.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition may lead to suboptimal pricing.
Long contract duration could reduce flexibility.
Lack of detailed cost breakdown hinders value assessment.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Definitive contract structure offers clear terms.

Sector Analysis

This contract falls within the facilities support services sector, which is a common area for government procurement. Benchmarks for janitorial services vary widely based on scope and location.

Small Business Impact

The data indicates that small business participation was not a stated factor in this award (ss: false, sb: false). Further analysis would be needed to determine if small businesses were excluded or simply did not bid.

Oversight & Accountability

The contract is a definitive contract, suggesting a clear scope and terms. Oversight would focus on performance monitoring and adherence to contract requirements by SYSCOM, INC.

Related Government Programs

Janitorial Services
Department of Health and Human Services Contracting
Centers for Disease Control and Prevention Programs

Risk Flags

Limited competition
Lack of detailed cost breakdown
Long contract duration
No explicit small business set-aside

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $4.6 million to SYSCOM, INC. FT. COLLINS JANITORIAL

Who is the contractor on this award?

The obligated recipient is SYSCOM, INC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Centers for Disease Control and Prevention).

What is the total obligated amount?

The obligated amount is $4.6 million.

What is the period of performance?

Start: 2022-05-04. End: 2026-10-31.

What is the typical cost range for janitorial services of this scope and duration in the relevant geographic area?

Determining the typical cost range requires detailed analysis of contract scope, square footage, service frequency, and specific location. Without these specifics, a precise benchmark is difficult. However, government contracts for janitorial services can range from tens of thousands to millions of dollars annually, depending on the scale and complexity of the facility and services required.

How does the limited competition impact the government's ability to secure the best possible price?

Limited competition generally reduces the number of potential bidders, which can decrease price pressure. This may result in the government paying a higher price than if the contract were fully competed. The agency should have justification for limiting competition to ensure it was necessary and still achieved fair and reasonable pricing.

What performance metrics are in place to ensure the effectiveness of the janitorial services provided by SYSCOM, INC.?

The contract type (firm-fixed-price) implies that the contractor is responsible for delivering specific services to a defined standard. Effective oversight would involve regular performance evaluations, user feedback mechanisms, and inspections to ensure the quality and completeness of the janitorial services meet the requirements outlined in the contract.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 75D301-22-R-72120

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4465 NORTHPARK DR STE 400, COLORADO SPRINGS, CO, 80907

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Hispanic American Owned Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,618,114

Exercised Options: $4,618,114

Current Obligation: $4,618,114

Actual Outlays: $3,785,096

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: YES

Timeline