DHS Spends $10.5K to Replace Non-Functioning Avigilon Cameras with Existing Avigilon Models

Contract Overview

Contract Amount: $10,520 ($10.5K)

Contractor: AES Systems Inc

Awarding Agency: Department of Homeland Security

Start Date: 2026-04-02

End Date: 2026-06-01

Contract Duration: 60 days

Daily Burn Rate: $175/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REPLACE NON FUNCTIONING AVIGILON CAMERAS WITH SPECIFIED EXISTING AVIGILON CAMERAS. OTHER EQUIPMENT DOES NOT NEED TO BE BRAND NAME. SOLE SOURCE JUSTIFICATION (J&A) FY25-00174 RECEIVED ON 8/6/2025.

Place of Performance

Location: SALT LAKE CITY, SALT LAKE County, UTAH, 84138

State: Utah Government Spending

Plain-Language Summary

Department of Homeland Security obligated $10,519.79 to AES SYSTEMS INC for work described as: REPLACE NON FUNCTIONING AVIGILON CAMERAS WITH SPECIFIED EXISTING AVIGILON CAMERAS. OTHER EQUIPMENT DOES NOT NEED TO BE BRAND NAME. SOLE SOURCE JUSTIFICATION (J&A) FY25-00174 RECEIVED ON 8/6/2025. Key points: 1. The contract replaces existing Avigilon cameras, suggesting a potential issue with the original equipment's reliability or lifespan. 2. While Avigilon is specified, other equipment does not require a brand name, indicating potential for broader competition on non-proprietary components. 3. The sole source justification (J&A) needs careful review to ensure it adequately supports the necessity of using Avigilon for this specific replacement. 4. The contract falls under the 'Manufacturing' sector, specifically Automatic Environmental Control, which may have specific industry benchmarks for equipment replacement.

Value Assessment

Rating: questionable

The contract value of $10,519.79 for camera replacement appears reasonable for specialized security equipment. However, without knowing the specific Avigilon models and their current market price, a definitive assessment of value is difficult. Benchmarking against similar government or commercial procurements for Avigilon systems would be beneficial.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

The contract is justified as sole source due to the need to replace existing Avigilon cameras with specified Avigilon cameras. This limits competition significantly, as it presumes only Avigilon can meet the technical requirements. The effectiveness of price discovery is reduced without competitive bidding.

Taxpayer Impact: Taxpayer funds are used for this replacement. While necessary for security, the sole-source nature may lead to a higher price than if competitive options were considered for the camera system.

Public Impact

Ensures continuity of security surveillance by replacing non-functioning cameras. Potential for vendor lock-in if Avigilon systems are consistently chosen without exploring alternatives. The need for replacement raises questions about the initial procurement and maintenance of the Avigilon equipment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Sole Source Justification
Potential Vendor Lock-in
Equipment Reliability Concerns

Positive Signals

Addresses immediate security need
Utilizes existing infrastructure compatibility

Sector Analysis

The contract falls under the 'Manufacturing' sector, specifically Automatic Environmental Control Manufacturing. While the item is cameras, the PSC code (334512) relates to environmental control manufacturing. This suggests the cameras might be integrated into a larger environmental control system. Benchmarking costs for similar integrated security systems would be relevant.

Small Business Impact

The data indicates that small business participation was not a factor in this specific contract ('sb': false). There is no indication of efforts to subcontract to small businesses for any part of this procurement.

Oversight & Accountability

The contract was awarded by the Department of Homeland Security, Office of Procurement Operations. The sole source justification (J&A FY25-00174) is a key document for oversight. Reviewing the justification's thoroughness and adherence to FAR regulations is crucial for accountability.

Related Government Programs

Automatic Environmental Control Manufacturing for Residential, Commercial, and Appliance Use
Department of Homeland Security Contracting
Office of Procurement Operations Programs

Risk Flags

Sole Source Justification Adequacy
Lack of Competition
Potential for Vendor Lock-in
Unknown Equipment Failure Cause
Limited Lifecycle Cost Information

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $10,519.79 to AES SYSTEMS INC. REPLACE NON FUNCTIONING AVIGILON CAMERAS WITH SPECIFIED EXISTING AVIGILON CAMERAS. OTHER EQUIPMENT DOES NOT NEED TO BE BRAND NAME. SOLE SOURCE JUSTIFICATION (J&A) FY25-00174 RECEIVED ON 8/6/2025.

Who is the contractor on this award?

The obligated recipient is AES SYSTEMS INC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Office of Procurement Operations).

What is the total obligated amount?

The obligated amount is $10,519.79.

What is the period of performance?

Start: 2026-04-02. End: 2026-06-01.

What is the specific reason the original Avigilon cameras failed, and does this indicate a systemic issue with the chosen brand or a specific batch?

The provided data does not specify the reason for the original Avigilon cameras' failure. Understanding the cause is critical to assess if this is an isolated incident or a recurring problem with the chosen brand or installation. This information would inform future procurement decisions and potentially highlight risks associated with the current technology.

How was the 'sole source' determination made, and were alternative camera systems or integration solutions evaluated for compatibility and cost-effectiveness?

The sole source justification (J&A FY25-00174) is cited as the basis for this determination, likely due to the need for compatibility with existing Avigilon infrastructure. However, a thorough review of the J&A is needed to confirm if alternative solutions were genuinely considered and why they were deemed unsuitable. This impacts price discovery and potential taxpayer savings.

What is the expected lifespan of the replacement Avigilon cameras, and what are the maintenance and support costs associated with them over their lifecycle?

The data does not provide information on the expected lifespan or associated maintenance and support costs for the replacement Avigilon cameras. This information is crucial for a comprehensive total cost of ownership analysis and for evaluating the long-term value of this procurement. Without it, assessing the true financial impact is challenging.

Industry Classification

NAICS: Manufacturing › Navigational, Measuring, Electromedical, and Control Instruments Manufacturing › Automatic Environmental Control Manufacturing for Residential, Commercial, and Appliance Use

Product/Service Code: INSTALLATION OF EQUIPMENT › INSTALLATION OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 70RFPWQW8000007

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1167 N 450 W, SPRINGVILLE, UT, 84663

Business Categories: Category Business, Small Business

Financial Breakdown

Contract Ceiling: $10,520

Exercised Options: $10,520

Current Obligation: $10,520

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: GS07F0421T

IDV Type: FSS

Timeline