DHS ICE Awards $5.3M for eDiscovery Software, Facing Competition from Casepoint

Contract Overview

Contract Amount: $5,315,818 ($5.3M)

Contractor: Casepoint, LLC

Awarding Agency: Department of Homeland Security

Start Date: 2023-09-30

End Date: 2026-11-14

Contract Duration: 1,141 days

Daily Burn Rate: $4.7K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: EDISCOVERY ICE SOFTWARE AS A SOLUTION (EDSICE SAAS)

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20536

State: District of Columbia Government Spending

Plain-Language Summary

Department of Homeland Security obligated $5.3 million to CASEPOINT, LLC for work described as: EDISCOVERY ICE SOFTWARE AS A SOLUTION (EDSICE SAAS) Key points: 1. The contract for eDiscovery software is valued at $5.3 million. 2. Casepoint, LLC is identified as a competitor. 3. The contract type is a Delivery Order under a larger award. 4. The sector is Software Publishers (NAICS 511210).

Value Assessment

Rating: fair

The contract value of $5.3 million for eDiscovery software needs further benchmarking against similar government contracts. Without specific per-unit cost data, a precise value assessment is challenging.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting a competitive bidding process. This method is generally expected to yield fair market prices.

Taxpayer Impact: The $5.3 million expenditure represents taxpayer funds allocated for essential eDiscovery services within DHS ICE.

Public Impact

Supports critical legal and investigative functions for U.S. Immigration and Customs Enforcement. Ensures compliance with data management and discovery regulations. Facilitates efficient handling of large volumes of electronic information for law enforcement purposes.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific per-unit cost data for value assessment.
No indication of small business participation.

Positive Signals

Awarded under full and open competition.
Supports critical law enforcement functions.

Sector Analysis

The software publishing sector, particularly for specialized legal and investigative tools like eDiscovery, is competitive. Benchmarks for similar SaaS contracts would provide better context for the $5.3 million award.

Small Business Impact

The provided data indicates that this contract did not involve small business participation (ss: false, sb: false). Further analysis would be needed to determine if opportunities were missed or if the nature of the requirement precluded small business involvement.

Oversight & Accountability

The contract is a Delivery Order, implying it falls under a previously established contract vehicle. Oversight would focus on the performance and adherence to terms of this specific order and the parent contract.

Related Government Programs

Software Publishers
Department of Homeland Security Contracting
U.S. Immigration and Customs Enforcement Programs

Risk Flags

Lack of detailed cost breakdown.
No explicit mention of performance metrics.
Potential for vendor lock-in.
No small business participation noted.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $5.3 million to CASEPOINT, LLC. EDISCOVERY ICE SOFTWARE AS A SOLUTION (EDSICE SAAS)

Who is the contractor on this award?

The obligated recipient is CASEPOINT, LLC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (U.S. Immigration and Customs Enforcement).

What is the total obligated amount?

The obligated amount is $5.3 million.

What is the period of performance?

Start: 2023-09-30. End: 2026-11-14.

What is the typical cost range for similar eDiscovery SaaS solutions in the federal market?

The typical cost range for eDiscovery SaaS solutions in the federal market can vary significantly based on features, user count, data volume, and support levels. While specific benchmarks are not provided here, comparable contracts often range from hundreds of thousands to several million dollars annually. Factors like advanced analytics, AI capabilities, and integration with other government systems can influence pricing.

What are the key performance indicators (KPIs) used to measure the effectiveness of this eDiscovery software?

Key performance indicators for eDiscovery software typically include processing speed, data accuracy, search result relevance, user adoption rates, and system uptime. For DHS ICE, effectiveness would also be measured by its ability to support investigations, reduce legal review time, ensure data integrity, and meet compliance requirements within established timelines and budgets.

Are there any potential risks associated with relying on a single vendor for this critical eDiscovery functionality?

Potential risks include vendor lock-in, price increases upon contract renewal, and service disruptions if the vendor experiences technical issues or business challenges. Dependence on a single vendor can also limit flexibility in adopting new technologies. Mitigation strategies often involve robust service level agreements (SLAs) and contingency planning.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 70CTD023Q00000074

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1101 17TH ST NW FL 12, WASHINGTON, DC, 20036

Business Categories: Category Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $13,404,500

Exercised Options: $6,608,000

Current Obligation: $5,315,818

Actual Outlays: $4,159,616

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QTCA18D00BZ

IDV Type: FSS

Timeline