DOT's FHWA Awards $3.9M for Admin Services to IBEX IT Business Experts LLC
Contract Overview
Contract Amount: $3,931,773 ($3.9M)
Contractor: Ibex IT Business Experts LLC
Awarding Agency: Department of Transportation
Start Date: 2021-05-16
End Date: 2025-12-31
Contract Duration: 1,690 days
Daily Burn Rate: $2.3K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Pricing Type: LABOR HOURS
Sector: Other
Official Description: FY21 NON PERSONAL SERVICES BILLABLE NPS ADMINISTRATIVE SERVICES
Place of Performance
Location: VANCOUVER, CLARK County, WASHINGTON, 98661
Plain-Language Summary
Department of Transportation obligated $3.9 million to IBEX IT BUSINESS EXPERTS LLC for work described as: FY21 NON PERSONAL SERVICES BILLABLE NPS ADMINISTRATIVE SERVICES Key points: 1. Contract value of $3.9M for administrative services. 2. Competition method: Full and open competition after exclusion of sources. 3. Risk: Potential for limited competition due to source exclusion. 4. Sector: Primarily administrative support within the transportation sector.
Value Assessment
Rating: fair
The contract value of $3.9M for administrative services appears reasonable given the duration and scope. Benchmarking against similar administrative support contracts is necessary for a definitive assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' indicates a limited competition. While intended to broaden the pool, the exclusion of specific sources may have restricted price discovery and potentially increased costs.
Taxpayer Impact: Taxpayer funds are being utilized for administrative support services. The effectiveness of the competition method in securing the best value for taxpayers is a key consideration.
Public Impact
Ensures essential administrative functions for the Federal Highway Administration. Supports operational efficiency within the Department of Transportation. Potential impact on small businesses is minimal as the contract is not set-aside.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition due to source exclusion.
- Contract duration extends beyond FY21, requiring ongoing budget allocation.
- Lack of specific performance metrics in provided data.
Positive Signals
- Administrative services are crucial for agency operations.
- Contract awarded through a competitive process, albeit with exclusions.
Sector Analysis
This contract falls under administrative and support services, a common expenditure across federal agencies. Benchmarks for similar administrative service contracts vary widely based on scope and duration.
Small Business Impact
The contract was not awarded as a small business set-aside, indicating that small businesses were not specifically targeted for this procurement. Further analysis would be needed to determine if small businesses participated in the competition.
Oversight & Accountability
Oversight will be managed by the Federal Highway Administration. Accountability for service delivery and cost management rests with IBEX IT Business Experts LLC and the contracting officer.
Related Government Programs
- Office Administrative Services
- Department of Transportation Contracting
- Federal Highway Administration Programs
Risk Flags
- Potential for limited competition.
- Lack of detailed performance metrics.
- Extended contract duration requires long-term budget planning.
- Unclear justification for source exclusion.
Tags
office-administrative-services, department-of-transportation, wa, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Transportation awarded $3.9 million to IBEX IT BUSINESS EXPERTS LLC. FY21 NON PERSONAL SERVICES BILLABLE NPS ADMINISTRATIVE SERVICES
Who is the contractor on this award?
The obligated recipient is IBEX IT BUSINESS EXPERTS LLC.
Which agency awarded this contract?
Awarding agency: Department of Transportation (Federal Highway Administration).
What is the total obligated amount?
The obligated amount is $3.9 million.
What is the period of performance?
Start: 2021-05-16. End: 2025-12-31.
What was the rationale for excluding specific sources in the competition?
The rationale for excluding specific sources is not provided in the data. Typically, such exclusions are based on technical requirements, past performance issues, or specific program needs. Understanding this rationale is crucial for assessing the fairness and effectiveness of the competition process and its impact on achieving the best value for the government.
How does the per-unit cost of these administrative services compare to industry benchmarks?
A direct per-unit cost benchmark is not available as the contract is based on 'LABOR HOURS' and the specific services rendered are broad 'Office Administrative Services'. To assess value, a detailed breakdown of labor categories, hours, and rates would be needed and compared against similar federal or commercial contracts for administrative support.
What are the key performance indicators (KPIs) for this contract, and how is performance being measured?
The provided data does not specify the key performance indicators (KPIs) or the methods used for measuring the performance of IBEX IT Business Experts LLC. Effective oversight requires clearly defined KPIs related to service delivery, timeliness, and quality, with regular performance reviews to ensure accountability and value for taxpayer money.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Office Administrative Services › Office Administrative Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: 69056721R000005
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Address: 3295 RIVER EXCHANGE DR STE 550, NORCROSS, GA, 30092
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $3,931,773
Exercised Options: $3,931,773
Current Obligation: $3,931,773
Actual Outlays: $3,931,773
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 693JJ320D000016
IDV Type: IDC
Timeline
Start Date: 2021-05-16
Current End Date: 2025-12-31
Potential End Date: 2026-02-24 00:00:00
Last Modified: 2026-02-23
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