GSA awards $2.2M for secure KVM switches, highlighting a short 10-day performance period

Contract Overview

Contract Amount: $2,228 ($2.2K)

Contractor: Bahfed Corp

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-04-13

Contract Duration: 10 days

Daily Burn Rate: $223/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: F1DN104MKVMDC-4 4:2 DISPLAYPORT DUOCLAVE SECURE KVM WITH CAC

Place of Performance

Location: PORTLAND, MULTNOMAH County, OREGON, 97205

State: Oregon Government Spending

Plain-Language Summary

General Services Administration obligated $2,227.58 to BAHFED CORP for work described as: F1DN104MKVMDC-4 4:2 DISPLAYPORT DUOCLAVE SECURE KVM WITH CAC Key points: 1. The contract value of $2.23 million for secure KVM switches appears reasonable given the specialized nature of the equipment. 2. Competition dynamics are unclear due to the 'COMPETED UNDER SAP' designation, suggesting potential limitations in broad market engagement. 3. The extremely short 10-day performance period raises questions about the urgency and scope of the requirement. 4. This contract falls within the broader category of office equipment, but specifically addresses secure IT hardware needs. 5. The award to BAHFED CORP indicates a single vendor fulfilling this specific, short-term requirement.

Value Assessment

Rating: fair

The award of $2.23 million for secure KVM switches with a 10-day performance period is difficult to benchmark without more context on the specific model and quantity. The price per unit is not provided, making direct comparison to similar contracts challenging. However, the short duration might indicate a need for immediate deployment or a pilot program, which could influence pricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: unknown

The contract was 'COMPETED UNDER SAP' (Simplified Acquisition Procedures), which typically involves smaller dollar value procurements and may not involve the same level of broad competition as larger contracts. The exact number of bidders or the specific SAP procedures used are not detailed, making it hard to assess the true level of competition and its impact on price discovery.

Taxpayer Impact: The use of SAP suggests that the agency sought to expedite the procurement, which could lead to faster delivery but potentially less aggressive pricing compared to a full and open competition.

Public Impact

Federal agencies requiring secure IT infrastructure, particularly those handling sensitive data, will benefit from the acquisition of these secure KVM switches. The services delivered include the provision of specialized hardware designed to prevent unauthorized access and maintain data security. The geographic impact is likely nationwide, supporting federal IT operations across various locations. Workforce implications are minimal, primarily affecting IT support staff responsible for installation and maintenance.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed competition information under SAP.
Extremely short performance period raises questions about scope and planning.
No clear indication of unit cost or quantity for value assessment.

Positive Signals

Addresses a critical need for secure IT hardware.
Awarded to a single vendor for streamlined fulfillment.
Utilizes established procurement procedures (SAP).

Sector Analysis

This contract falls within the broader IT hardware and peripherals sector, specifically focusing on secure KVM (Keyboard, Video, Mouse) switches. These devices are crucial for environments requiring high security, such as government facilities handling classified information. The market for secure IT hardware is specialized, with a focus on compliance and robust security features. Comparable spending benchmarks would typically be found within IT equipment procurement categories for federal agencies, often managed through GSA schedules.

Small Business Impact

The contract does not indicate any specific small business set-aside. Given the 'COMPETED UNDER SAP' designation, it's possible that small businesses could have participated, but there's no explicit information to confirm this or to assess subcontracting implications for small businesses.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Federal Acquisition Service. Standard procurement regulations and contract administration processes would apply. Transparency is limited by the lack of detailed competition data. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Secure IT Hardware Procurement
GSA Federal Acquisition Service Contracts
IT Equipment for Government Agencies
Cybersecurity Infrastructure

Risk Flags

Limited competition transparency
Unusually short performance period
Lack of detailed unit cost information

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $2,227.58 to BAHFED CORP. F1DN104MKVMDC-4 4:2 DISPLAYPORT DUOCLAVE SECURE KVM WITH CAC

Who is the contractor on this award?

The obligated recipient is BAHFED CORP.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $2,227.58.

What is the period of performance?

Start: 2026-04-03. End: 2026-04-13.

What is the specific model and quantity of secure KVM switches being procured?

The provided data does not specify the exact model or quantity of the secure KVM switches. The description 'F1DN104MKVMDC-4 4:2 DISPLAYPORT DUOCLAVE SECURE KVM WITH CAC' likely refers to a product line or a specific configuration, but the precise number of units and their exact specifications are not detailed in the summary data. This information is crucial for a thorough value assessment and for understanding the scale of the requirement.

What does 'COMPETED UNDER SAP' entail for this specific contract?

'COMPETED UNDER SAP' signifies that the procurement was conducted using Simplified Acquisition Procedures. These procedures are generally used for purchases below the simplified acquisition threshold (currently $250,000, though specific agency policies may vary). For contracts above this threshold, it implies that the agency utilized a streamlined process, potentially involving fewer vendors or less extensive documentation than a full and open competition. The exact number of offers received and the specific SAP method used (e.g., GSA Advantage!, e-Buy, or other agency-specific portals) are not detailed, making it difficult to ascertain the breadth of competition.

Why is the performance period only 10 days?

The extremely short 10-day performance period is unusual for hardware procurement and suggests a highly urgent requirement. Possible reasons include immediate operational needs, a critical system upgrade with a tight deadline, a pilot program for rapid testing, or a contingency plan for unforeseen circumstances. Without further context from the agency, the rationale behind this short duration remains speculative but points to a time-sensitive demand.

What is the track record of BAHFED CORP in supplying secure IT hardware?

Information regarding BAHFED CORP's specific track record in supplying secure IT hardware is not provided in the summary data. To assess their performance, one would need to examine their past federal contract awards, performance reviews, and any history of delivery issues or successes. Their presence as an awardee suggests they are registered and capable of fulfilling government contracts, but their expertise in secure KVM solutions specifically would require further investigation into their company profile and past performance.

How does this $2.23 million award compare to typical federal spending on secure KVM switches?

Direct comparison of this $2.23 million award to typical federal spending on secure KVM switches is challenging without knowing the quantity and specific models procured. However, the value suggests a significant acquisition, likely for multiple locations or a substantial number of users. Federal spending on IT hardware can vary widely, but this amount for a specialized item like secure KVMs indicates a notable investment in cybersecurity infrastructure. Benchmarking against similar GSA Schedule awards or other agency procurements for comparable equipment would provide a more precise comparison.

What are the potential risks associated with a sole-source or limited competition award under SAP?

While the data states 'COMPETED UNDER SAP' and not explicitly sole-source, limited competition under SAP can carry risks. These include potentially higher prices due to reduced market pressure, a narrower selection of solutions, and a diminished opportunity for innovative approaches from a wider vendor pool. If the competition was indeed limited, there's a risk that the government did not secure the best possible value or that the chosen solution might not be the most optimal available on the market. Ensuring fair and reasonable pricing and adequate technical evaluation becomes paramount in such scenarios.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: HAND TOOLS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1000 SW BROADWAY STE 1110, PORTLAND, OR, 97205

Business Categories: Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $2,228

Exercised Options: $2,228

Current Obligation: $2,228

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline