GSA's $13M Janitorial Services Contract for Tennessee Facilities Awarded to Inspection Experts Inc

Contract Overview

Contract Amount: $13,085,004 ($13.1M)

Contractor: Inspection Experts Inc

Awarding Agency: General Services Administration

Start Date: 2019-02-01

End Date: 2024-04-30

Contract Duration: 1,915 days

Daily Burn Rate: $6.8K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: O&M/JANITORIAL SERVICES FOR NASHVILLE PMC. BLDGS INCLUDE: ESTES KEFAUVER COURTHOUSE, ESTES KEFAUVER ANNEX, ESTES KEFAUVER GARAGE, NASHVILLE TN; COLUMBIA POST OFFICE, COLUMBIA TN; COOKEVILLE COURTHOUSE, COOKEVILLE TN

Place of Performance

Location: NASHVILLE, DAVIDSON County, TENNESSEE, 37203

State: Tennessee Government Spending

Plain-Language Summary

General Services Administration obligated $13.1 million to INSPECTION EXPERTS INC for work described as: O&M/JANITORIAL SERVICES FOR NASHVILLE PMC. BLDGS INCLUDE: ESTES KEFAUVER COURTHOUSE, ESTES KEFAUVER ANNEX, ESTES KEFAUVER GARAGE, NASHVILLE TN; COLUMBIA POST OFFICE, COLUMBIA TN; COOKEVILLE COURTHOUSE, COOKEVILLE TN Key points: 1. The contract covers a broad range of facilities support services across multiple Tennessee locations. 2. Awarded through full and open competition, suggesting a potentially competitive bidding process. 3. The contract duration spans over five years, indicating a long-term need for these services. 4. The firm-fixed-price structure aims to provide cost certainty for the government. 5. The North American Industry Classification System (NAICS) code 561210 points to a standard facilities support services market. 6. The contract's value is substantial, reflecting the scale of operations managed by the General Services Administration (GSA).

Value Assessment

Rating: good

The contract's value of approximately $13 million over its five-year term appears reasonable for comprehensive janitorial and facilities support services across multiple government buildings in Tennessee. Benchmarking against similar GSA contracts for facilities maintenance in the region would provide a more precise value-for-money assessment. The firm-fixed-price contract type helps manage cost fluctuations, but the total value should be evaluated against the scope of work and service levels defined in the contract.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The specific number of bidders is not provided, but this procurement method generally fosters a competitive environment, which can lead to better pricing and service offerings for the government. The GSA's adherence to full and open competition aligns with federal acquisition regulations aimed at maximizing value.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it encourages multiple companies to bid, driving down prices and improving the quality of services received, ultimately leading to more efficient use of public funds.

Public Impact

Federal employees and visitors to the Estes Kefauver Courthouse, Annex, and Garage in Nashville, TN, the Columbia Post Office, and the Cookeville Courthouse benefit from maintained and sanitary facilities. The contract ensures the upkeep and cleanliness of critical government infrastructure in Tennessee. The services provided contribute to the operational efficiency and professional appearance of federal facilities. The contract supports the local economy through the employment of janitorial staff and related services within Tennessee.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality degradation if contractor resources are stretched too thin across multiple large facilities.
Risk of price increases in future contract renewals if competition is not sustained.
Dependence on a single contractor for essential building maintenance could pose operational risks if performance issues arise.

Positive Signals

Awarded through full and open competition, suggesting a robust selection process.
Firm-fixed-price contract provides cost predictability for the government.
Long contract duration indicates a stable, ongoing need for these services, allowing for contractor investment in quality.

Sector Analysis

This contract falls within the Facilities Support Services sector, a significant segment of the commercial services industry that encompasses a wide range of activities necessary for the operation and maintenance of buildings and other physical structures. The GSA, as the primary provider of federal workspace, frequently procures such services to ensure the functionality and upkeep of government properties. Spending in this sector is driven by the need to maintain aging infrastructure, comply with environmental and safety standards, and provide a conducive working environment for federal employees. Comparable spending benchmarks would typically involve analyzing the cost per square foot for janitorial and maintenance services across similar federal or large commercial portfolios.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting requirements for small businesses mandated by this specific award. The primary contractor, Inspection Experts Inc., will likely manage the service delivery directly or through its own employees. This means the direct economic impact on the small business ecosystem from this particular contract is limited, though the prime contractor itself may be a small or medium-sized business.

Oversight & Accountability

The General Services Administration (GSA) typically employs various oversight mechanisms for contracts of this nature. These can include regular performance reviews, site inspections, and contract officer representative (COR) oversight to ensure compliance with the statement of work and service level agreements. Transparency is generally maintained through contract award databases like FPDS. Accountability measures are embedded in the contract terms, including potential penalties for non-performance. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal Building Maintenance Contracts
Government Janitorial Services
GSA Facilities Management
Public Buildings Service Contracts
Office Building Cleaning Services

Risk Flags

Potential for cost overruns if contractor's cost projections are inaccurate.
Risk of service quality decline if contractor faces financial difficulties.
Limited flexibility to adjust services or pricing based on changing needs over the contract term.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $13.1 million to INSPECTION EXPERTS INC. O&M/JANITORIAL SERVICES FOR NASHVILLE PMC. BLDGS INCLUDE: ESTES KEFAUVER COURTHOUSE, ESTES KEFAUVER ANNEX, ESTES KEFAUVER GARAGE, NASHVILLE TN; COLUMBIA POST OFFICE, COLUMBIA TN; COOKEVILLE COURTHOUSE, COOKEVILLE TN

Who is the contractor on this award?

The obligated recipient is INSPECTION EXPERTS INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $13.1 million.

What is the period of performance?

Start: 2019-02-01. End: 2024-04-30.

What is the historical spending pattern for janitorial and facilities support services by the GSA in Tennessee?

Analyzing historical spending patterns for janitorial and facilities support services by the GSA in Tennessee requires access to detailed contract databases over multiple fiscal years. While this specific contract represents a $13 million expenditure over approximately five years, understanding the broader trend involves looking at previous awards for similar services in the region. Factors such as the number of facilities managed, the square footage of those facilities, and the specific services required (e.g., cleaning, waste management, minor repairs) would influence past spending levels. An increase or decrease in spending could indicate changes in GSA's real estate portfolio, shifts in service requirements, or evolving budget allocations. Without specific historical data, it's difficult to definitively characterize the pattern, but the current award suggests a consistent and significant need for these services.

How does the per-square-foot cost of these janitorial services compare to industry benchmarks for similar government facilities?

To compare the per-square-foot cost of these janitorial services to industry benchmarks, we would need the total square footage of the facilities covered under the contract and the contract's total value prorated annually. The contract value is approximately $13 million over 1915 days (roughly 5.25 years), equating to about $2.47 million per year. Industry benchmarks for janitorial services in commercial and government office buildings can vary significantly based on location, service level (e.g., daily cleaning, deep cleaning), and specific requirements. Typical ranges might be from $1.00 to $3.00 per square foot annually, but this can be higher in high-cost urban areas or for specialized services. Without the square footage data, a precise comparison is impossible. However, if the total square footage is substantial, the annual cost per square foot might fall within or slightly above the average range, reflecting the comprehensive nature of services across multiple sites.

What is the track record of Inspection Experts Inc. in performing similar government contracts?

Assessing the track record of Inspection Experts Inc. requires reviewing their past performance on federal contracts, particularly those involving janitorial and facilities support services. Databases like the Federal Procurement Data System (FPDS) or the Contractor Performance Assessment Reporting System (CPARS) would provide insights into their history, including contract awards, performance ratings, and any past issues or commendations. A positive performance history, characterized by timely service delivery, adherence to contract requirements, and positive client feedback, would indicate a lower risk for this current contract. Conversely, a history of performance issues, disputes, or contract terminations would raise concerns about their capability to meet the demands of this significant GSA contract.

What are the potential risks associated with a firm-fixed-price contract for janitorial services over a five-year period?

A firm-fixed-price (FFP) contract for janitorial services over a five-year period offers cost certainty to the government, as the price is set and generally not subject to adjustment based on the contractor's cost experience. However, potential risks exist. For the contractor, if costs for labor, supplies, or transportation increase significantly beyond projections, their profit margins could be eroded, potentially leading to pressure to cut corners on service quality or seek contract modifications. For the government, the primary risk is that the FFP structure might disincentivize the contractor from implementing cost-saving efficiencies if they are already profitable, or conversely, lead to performance issues if unforeseen cost increases make the contract unprofitable for them. Additionally, over a long period, the fixed price might become uncompetitive if market rates change substantially.

How does the scope of services for this contract compare to typical GSA facilities support contracts?

The scope of services for this contract, described as 'O&M/JANITORIAL SERVICES FOR NASHVILLE PMC. BLDGS INCLUDE: ESTES KEFAUVER COURTHOUSE, ESTES KEFAUVER ANNEX, ESTES KEFAUVER GARAGE, NASHVILLE TN; COLUMBIA POST OFFICE, COLUMBIA TN; COOKEVILLE COURTHOUSE, COOKEVILLE TN,' appears to encompass standard janitorial and operations & maintenance (O&M) functions. This typically includes cleaning, waste removal, restroom sanitation, floor care, and potentially minor building upkeep. GSA facilities support contracts can vary widely in scope, from basic janitorial services to comprehensive facility management, including HVAC, electrical, plumbing, landscaping, and security. This contract seems to focus on the core cleaning and maintenance aspects. Its scope is comparable to many GSA contracts for similar building types, but it does not appear to include the more extensive building systems management often found in larger, integrated facility management contracts.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 808 P ST, LINCOLN, NE, 68508

Business Categories: 8(a) Program Participant, Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $13,085,004

Exercised Options: $13,085,004

Current Obligation: $13,085,004

Parent Contract

Parent Award PIID: 47PE0119A0001

IDV Type: BPA

Timeline