VA awards $2.87M contract for EHRM IU services in Salt Lake City

Contract Overview

Contract Amount: $2,876,033 ($2.9M)

Contractor: Rdc+ea, L.l.l.p.

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-04-13

End Date: 2026-08-06

Contract Duration: 1,576 days

Daily Burn Rate: $1.8K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 20

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: EHRM IU SALT LAKE CITY

Place of Performance

Location: SALT LAKE CITY, SALT LAKE County, UTAH, 84148

State: Utah Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2.9 million to RDC+EA, L.L.L.P. for work described as: EHRM IU SALT LAKE CITY Key points: 1. Contract awarded to RDC+EA, L.L.L.P. for Engineering Services. 2. Full and open competition after exclusion of sources was utilized. 3. The contract has a firm fixed price structure. 4. This award is for Electronic Health Record Modernization (EHRM) Integrated Utility (IU) services.

Value Assessment

Rating: fair

The contract value of $2.87M over approximately 4 years appears reasonable for specialized EHRM IU services. Benchmarking against similar IT infrastructure support contracts is difficult without more granular data on service scope.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The competition method 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' suggests initial restrictions or specific requirements that limited the pool of eligible bidders. This approach can impact price discovery by potentially reducing the number of competitive offers.

Taxpayer Impact: Taxpayer funds are being used for essential IT infrastructure supporting the VA's healthcare system. The value appears justified if the services meet critical needs effectively.

Public Impact

Ensures continued operation and modernization of critical Electronic Health Record systems. Supports the VA's mission to provide healthcare to veterans. Potential impact on patient care if services are not delivered effectively. Economic impact through contract award to a specific company.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition method may not yield the best price.
Contract duration is substantial, requiring ongoing monitoring.
Lack of specific performance metrics makes assessment difficult.

Positive Signals

Addresses a critical need for EHRM infrastructure.
Firm fixed price contract provides cost certainty.
Awarded to a single entity for specialized services.

Sector Analysis

This contract falls under Engineering Services (NAICS 541330) and IT services, specifically related to healthcare infrastructure. Spending in this sector is high due to the complexity and criticality of systems like EHRM.

Small Business Impact

The contract was not awarded to a small business. Further analysis would be needed to determine if small businesses were excluded or if the scope inherently favored larger, specialized firms.

Oversight & Accountability

Oversight will be crucial to ensure RDC+EA, L.L.L.P. meets performance requirements and delivers value for the firm fixed price. The VA's contracting office is responsible for monitoring contract performance.

Related Government Programs

Engineering Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for cost overruns if scope creep occurs.
Risk of vendor lock-in due to specialized nature of services.
Dependence on a single contractor for critical IT infrastructure.
Limited competition may result in suboptimal pricing.
Performance issues could impact veteran healthcare delivery.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2.9 million to RDC+EA, L.L.L.P.. EHRM IU SALT LAKE CITY

Who is the contractor on this award?

The obligated recipient is RDC+EA, L.L.L.P..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2.9 million.

What is the period of performance?

Start: 2022-04-13. End: 2026-08-06.

What specific technical requirements led to the exclusion of sources in the competition process?

The exclusion of sources likely stemmed from highly specialized technical requirements unique to the EHRM Integrated Utility system. This could include specific certifications, proprietary knowledge, or integration capabilities with existing VA infrastructure that only a limited number of firms possess. Understanding these requirements is key to assessing the necessity of the limited competition approach.

How does the firm fixed price compare to industry benchmarks for similar EHRM support services?

Without detailed service level agreements and scope of work, a direct comparison to industry benchmarks is challenging. However, the $2.87M award over approximately four years suggests a significant investment. The VA should have internal benchmarks or conduct market research to ensure this price is competitive given the specific technical demands and the limited pool of qualified contractors.

What are the key performance indicators (KPIs) for this contract, and how will they be measured?

Key performance indicators are essential for ensuring the effectiveness of the EHRM IU services. These should include metrics related to system uptime, response times for critical issues, successful integration of updates, and overall system stability. The VA's contract management team must rigorously track these KPIs to ensure the contractor is meeting obligations and delivering value.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: ARCHITECT/ENGINEER SERVICES › ARCH-ENG SVCS - CONSTRUCTION

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: ARCHITECT-ENGINEER FAR 6.102

Solicitation ID: 36C77621R0112

Offers Received: 20

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 524 FERNWOOD DR, ALTAMONTE SPRINGS, FL, 32701

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $2,876,033

Exercised Options: $2,876,033

Current Obligation: $2,876,033

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline