VA awards $1.66M for reproduction automation, printer, and mail equipment lease to MicroTechnologies LLC

Contract Overview

Contract Amount: $165,715 ($165.7K)

Contractor: Microtechnologies LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-01

End Date: 2027-04-30

Contract Duration: 394 days

Daily Burn Rate: $421/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REPRODUCTION AUTOMATION PRINTER AND MAIL EQUIPMENT LEASE

Place of Performance

Location: SAN DIEGO, SAN DIEGO County, CALIFORNIA, 92161

State: California Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $165,715.08 to MICROTECHNOLOGIES LLC for work described as: REPRODUCTION AUTOMATION PRINTER AND MAIL EQUIPMENT LEASE Key points: 1. Lease agreement for essential office equipment suggests a focus on operational efficiency. 2. The contract's duration of 394 days indicates a medium-term need for these services. 3. Firm Fixed Price contract type suggests predictable costs for the agency. 4. The award was made under the Simplified Acquisition Procedures (SAP), implying a streamlined procurement process for a relatively small dollar value. 5. The vendor, MicroTechnologies LLC, is a new awardee for this specific service category. 6. The contract is not set aside for small businesses, indicating a broader competition.

Value Assessment

Rating: fair

The contract value of $1.66 million for a 394-day lease of reproduction automation, printer, and mail equipment appears to be within a reasonable range for such services. Benchmarking against similar contracts for office equipment leasing is challenging without more specific details on the exact equipment and service levels. However, the firm fixed-price nature of the contract provides cost certainty for the Department of Veterans Affairs. The award amount suggests a standard procurement for operational needs rather than a large-scale or highly specialized equipment acquisition.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for full and open competition for procurements valued below the simplified acquisition threshold. While the exact number of bidders is not provided, SAP generally encourages a competitive environment. The use of SAP suggests that the agency sought competitive bids to ensure fair pricing and value for the government. The fact that it was competed indicates that multiple vendors likely had the opportunity to bid on this requirement.

Taxpayer Impact: The competitive nature of this award, even under SAP, is beneficial for taxpayers as it helps ensure that the government is not overpaying for the leased equipment and services.

Public Impact

Veterans Affairs facilities will benefit from updated reproduction, printing, and mail handling capabilities. The services delivered will support the daily administrative and operational functions of the VA. The contract's geographic impact is focused on the VA facilities within California, where the vendor is located. The contract supports the vendor's workforce, potentially including technicians, sales, and administrative staff.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics or service level agreements in the provided data.
Limited insight into the specific types and quantities of equipment being leased.
No data on previous contract performance for this vendor in similar categories.

Positive Signals

Awarded under a competitive process (SAP), suggesting potential for good value.
Firm Fixed Price contract provides cost predictability.
The contract duration is defined, allowing for planned budgeting.
The vendor is a registered entity capable of fulfilling the contract requirements.

Sector Analysis

The Other Commercial and Industrial Machinery and Equipment Rental and Leasing sector (NAICS 532490) encompasses a wide range of equipment leasing services. This contract falls within the broader office equipment and machinery leasing market, which is essential for government operations. Spending in this sector is driven by the need for up-to-date technology, cost-effectiveness compared to outright purchase, and flexibility in managing asset lifecycles. Comparable spending benchmarks would depend heavily on the specific types and volume of equipment leased.

Small Business Impact

This contract was not set aside for small businesses, as indicated by 'sb': false. This means the competition was open to all eligible responsible sources, including large businesses. There is no explicit information provided regarding subcontracting plans or requirements for small business participation. The lack of a small business set-aside suggests that the agency did not specifically target small businesses for this particular procurement, potentially impacting the direct flow of contract dollars to the small business ecosystem.

Oversight & Accountability

Oversight for this contract would primarily reside with the Department of Veterans Affairs contracting officer and program managers. Accountability measures are inherent in the firm fixed-price contract type, requiring the vendor to deliver the specified equipment and services. Transparency is facilitated through contract award databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected or identified during the contract performance period.

Related Government Programs

Office Equipment Leasing
Reproduction and Printing Services
Mailroom Management Equipment
General Services Administration (GSA) Schedule Contracts (for potential comparison)
Department of Veterans Affairs IT and Administrative Support Contracts

Risk Flags

Lack of detailed equipment specifications
Absence of defined performance metrics or SLAs
Limited historical performance data for the vendor in this category

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $165,715.08 to MICROTECHNOLOGIES LLC. REPRODUCTION AUTOMATION PRINTER AND MAIL EQUIPMENT LEASE

Who is the contractor on this award?

The obligated recipient is MICROTECHNOLOGIES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $165,715.08.

What is the period of performance?

Start: 2026-04-01. End: 2027-04-30.

What is the specific type and quantity of reproduction automation, printer, and mail equipment being leased under this contract?

The provided data does not specify the exact types or quantities of reproduction automation, printer, and mail equipment being leased. The contract description is general. To understand the value and impact, a detailed inventory of leased items, including models, specifications, and quantities, would be necessary. This information is typically found in the contract's statement of work or equipment schedule, which is not publicly available in this abbreviated dataset. Without this detail, it's difficult to perform a precise cost-benefit analysis or benchmark against specific equipment market rates.

How does the lease cost compare to purchasing similar equipment outright or leasing from other vendors?

A direct comparison of the lease cost to purchasing or leasing from other vendors is not possible with the current data. The contract value is $1.66 million over approximately 13 months (394 days). To benchmark, one would need to identify comparable equipment specifications and market prices for both purchase and lease options from various vendors. Factors such as maintenance, service agreements, upgrade options, and lease duration significantly influence cost-effectiveness. The firm fixed-price nature suggests the VA has negotiated a set rate, but without detailed equipment lists and market research data, a definitive value-for-money assessment is limited.

What are the performance expectations and service level agreements (SLAs) associated with this equipment lease?

The provided data does not include details on performance expectations or service level agreements (SLAs) for this contract. Typically, equipment leases of this nature would include provisions for maintenance, response times for repairs, uptime guarantees, and potentially consumables management. The absence of this information in the summary data makes it difficult to assess the quality of service the VA expects and how vendor performance will be measured and enforced. A thorough review of the full contract document would be required to ascertain these critical operational details.

What is MicroTechnologies LLC's track record with similar government contracts, particularly for equipment leasing?

The provided data indicates that this is a new award to MicroTechnologies LLC for 'REPRODUCTION AUTOMATION PRINTER AND MAIL EQUIPMENT LEASE'. There is no historical data presented here to suggest prior performance in this specific category with the federal government. While MicroTechnologies LLC may have other contract awards, their specific experience and success rate with leasing similar types of equipment to government agencies are not detailed in this summary. Further investigation into their contract history would be needed to assess their established track record.

What is the historical spending pattern for reproduction automation, printer, and mail equipment leasing by the Department of Veterans Affairs?

The provided data focuses solely on this specific contract award and does not offer historical spending patterns for the Department of Veterans Affairs (VA) in this category. To analyze historical spending, one would need to query federal procurement databases for similar contracts awarded by the VA over previous fiscal years. This would involve identifying relevant NAICS codes (like 532490) and contract descriptions related to equipment leasing. Understanding past spending trends would help contextualize the current $1.66 million award in terms of scale and frequency.

Are there any identified risks associated with this contract, such as vendor viability or potential for cost overruns?

Based on the limited data, specific risks like vendor viability or cost overruns are not explicitly detailed. However, general risks associated with equipment leases include technological obsolescence, unexpected maintenance costs (if not fully covered by the lease), and potential disruptions if the vendor fails to meet service level agreements. The firm fixed-price structure mitigates direct cost overrun risk for the VA, assuming the scope remains unchanged. Vendor viability would typically be assessed during the pre-award phase. Without more information on the vendor's financial stability or specific contract clauses, a comprehensive risk assessment is challenging.

Industry Classification

NAICS: Real Estate and Rental and Leasing › Commercial and Industrial Machinery and Equipment Rental and Leasing › Other Commercial and Industrial Machinery and Equipment Rental and Leasing

Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C26226Q0482

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 220 CONGRESS PARK DR STE 138, DELRAY BEACH, FL, 33445

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $828,575

Exercised Options: $165,715

Current Obligation: $165,715

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline