VA awards $1.85M for window cleaning at VA hospital, with 11 bids received

Contract Overview

Contract Amount: $185,030 ($185.0K)

Contractor: R & M Government Services Inc

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-05-19

End Date: 2027-05-18

Contract Duration: 729 days

Daily Burn Rate: $254/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 11

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: WINDOW CLEANING SERVICES VASNHCS

Place of Performance

Location: NORTH LAS VEGAS, CLARK County, NEVADA, 89086

State: Nevada Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $185,030 to R & M GOVERNMENT SERVICES INC for work described as: WINDOW CLEANING SERVICES VASNHCS Key points: 1. Contract awarded for essential facility maintenance, ensuring a safe and clean environment. 2. Competitive bidding process suggests potential for cost-effectiveness. 3. Fixed-price contract structure limits cost overruns for the government. 4. Contract duration of two years provides stable service provision. 5. Service area covers a specific VA medical center, indicating localized impact. 6. Awarded to a single vendor, highlighting specific capabilities in janitorial services.

Value Assessment

Rating: good

The contract value of $1.85 million over two years for window cleaning services appears reasonable given the scope. While direct comparisons are difficult without more granular data on square footage and cleaning frequency, the number of bids suggests a competitive market. The firm fixed-price structure is advantageous for managing costs. Benchmarking against similar contracts for large medical facilities would provide further insight into value for money.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating a full and open competition for a purchase order valued under the relevant threshold. Eleven bids were received, demonstrating a healthy level of interest and competition among potential providers. This robust competition is expected to drive favorable pricing and ensure the government receives competitive offers.

Taxpayer Impact: The high number of bidders in this full and open competition suggests that taxpayers are likely benefiting from competitive pricing, as vendors vied to secure the contract by offering their best terms.

Public Impact

Patients and staff at the VA hospital will benefit from improved visibility and a cleaner environment. Essential window cleaning services will be delivered to maintain facility standards. The geographic impact is localized to the specific VA medical center in Nevada. The contract supports jobs within the janitorial services industry.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality variation among bidders, requiring clear performance standards.
Reliance on a single vendor for a critical service necessitates strong contract management.

Positive Signals

Competitive bidding process indicates market interest and potential for good value.
Firm fixed-price contract provides cost certainty.
Clear contract duration allows for predictable budgeting.

Sector Analysis

The janitorial services sector is a significant part of the broader facilities management industry, characterized by numerous small and medium-sized businesses. Window cleaning is a specialized niche within this sector. Government contracts for such services are common, supporting the maintenance of federal buildings and facilities across the country. Spending in this area is generally stable, driven by the ongoing need for upkeep.

Small Business Impact

While this contract was competed under SAP, it does not appear to have been specifically set aside for small businesses. The award went to R & M Government Services Inc. Further investigation into subcontracting opportunities would be needed to determine the extent of small business participation.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. As a purchase order, it falls under standard procurement regulations. Performance will likely be monitored by the contracting officer's representative (COR) to ensure compliance with the terms and conditions. Transparency is maintained through public contract databases.

Related Government Programs

General Services Administration (GSA) Federal Supply Schedule contracts for janitorial services
Other agency-specific facility maintenance contracts

Risk Flags

Potential for service quality issues if not adequately monitored.
Contractor performance risk over the two-year duration.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $185,030 to R & M GOVERNMENT SERVICES INC. WINDOW CLEANING SERVICES VASNHCS

Who is the contractor on this award?

The obligated recipient is R & M GOVERNMENT SERVICES INC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $185,030.

What is the period of performance?

Start: 2025-05-19. End: 2027-05-18.

What is the track record of R & M Government Services Inc. with federal contracts?

Information regarding the specific track record of R & M Government Services Inc. with federal contracts is not detailed in the provided data. A comprehensive review would involve searching federal procurement databases like SAM.gov or FPDS to identify past performance, contract types, values, and any reported issues or successes. This would help assess their experience and reliability in fulfilling government obligations, particularly in the janitorial services sector.

How does the awarded price compare to similar window cleaning contracts for VA facilities?

Direct comparison of the awarded price ($1.85 million over two years) to similar window cleaning contracts for VA facilities is challenging without specific details on the scope of work, square footage, frequency of cleaning, and geographic location of comparable contracts. However, the fact that 11 bids were received suggests a competitive market, which generally leads to more favorable pricing. A detailed analysis would require benchmarking against contracts with similar facility sizes and service requirements.

What are the primary risks associated with this window cleaning contract?

Key risks for this window cleaning contract include potential variations in service quality if performance standards are not clearly defined and enforced, and the possibility of contractor default or underperformance, especially given the two-year duration. Safety risks associated with working at height are also inherent to window cleaning. Ensuring the contractor has robust safety protocols and qualified personnel is crucial. Additionally, unforeseen price increases in cleaning supplies or labor could impact the contractor's ability to maintain service quality under a fixed-price agreement.

How effective is the firm fixed-price contract type for managing window cleaning services?

The firm fixed-price (FFP) contract type is generally effective for managing window cleaning services because the scope of work is relatively well-defined and predictable. This structure shifts the risk of cost overruns to the contractor, providing the government with cost certainty. It incentivizes the contractor to manage their own costs efficiently to maximize profit. For services like window cleaning, where material costs are not a major variable and labor is the primary expense, FFP is a suitable choice for controlling the overall expenditure.

What is the historical spending trend for window cleaning services at this specific VA facility?

Historical spending data for window cleaning services specifically at the VASNHCS is not provided in the current data extract. To determine historical spending trends, one would need to access past contract awards for this facility or similar facilities within the VA system. Analyzing this data would reveal patterns in contract values, durations, and vendor choices over time, helping to contextualize the current award and identify any significant deviations or increases in expenditure.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C26125Q0292

Offers Received: 11

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 650 MONTANA AVE, LAS CRUCES, NM, 88001

Business Categories: Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Hispanic American Owned Business, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $491,576

Exercised Options: $185,030

Current Obligation: $185,030

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline