VA Awards $467K for Ricoh Printer Maintenance to Microtechnologies LLC
Contract Overview
Contract Amount: $467,562 ($467.6K)
Contractor: Microtechnologies LLC
Awarding Agency: Department of Veterans Affairs
Start Date: 2023-11-30
End Date: 2026-11-29
Contract Duration: 1,095 days
Daily Burn Rate: $427/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: RICOH PRINTER MAINTENANCE
Place of Performance
Location: TACOMA, PIERCE County, WASHINGTON, 98493
Plain-Language Summary
Department of Veterans Affairs obligated $467,561.86 to MICROTECHNOLOGIES LLC for work described as: RICOH PRINTER MAINTENANCE Key points: 1. Contract awarded to Microtechnologies LLC for $467,561.86. 2. Service category is 'Other Computer Related Services' (NAICS 541519). 3. Contract duration is 3 years, ending November 29, 2026. 4. Procurement method was 'Full and Open Competition'. 5. Pricing is Firm Fixed Price.
Value Assessment
Rating: fair
The contract value of $467,561.86 for 3 years of printer maintenance appears reasonable given the scope. Benchmarking against similar IT maintenance contracts would provide a clearer picture of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'Full and Open Competition', indicating a competitive bidding process. This method generally promotes price discovery and potentially better pricing for the government.
Taxpayer Impact: The competitive nature of the award suggests taxpayers are likely receiving a fair price for the services rendered.
Public Impact
Ensures continued operation of essential printing equipment for VA facilities. Supports daily administrative and clinical functions within the Department of Veterans Affairs. Maintains productivity by minimizing downtime for critical office equipment.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific performance metrics in provided data.
- Potential for price increases in future contract renewals.
- Dependence on a single vendor for maintenance.
Positive Signals
- Competitive award process.
- Firm Fixed Price contract type.
- Clear contract duration.
Sector Analysis
This contract falls under IT services, specifically hardware maintenance. Spending in this sector is consistently high across government agencies, with a focus on reliability and support for critical infrastructure.
Small Business Impact
The data does not indicate if small businesses were involved in this specific award. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The Department of Veterans Affairs is responsible for overseeing this contract. Standard procurement regulations and oversight mechanisms should ensure proper execution and accountability.
Related Government Programs
- Other Computer Related Services
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Potential for vendor lock-in.
- Reliance on a single vendor for critical maintenance.
- Limited visibility into specific performance metrics.
- Possibility of price escalation in future contract actions.
Tags
other-computer-related-services, department-of-veterans-affairs, wa, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $467,561.86 to MICROTECHNOLOGIES LLC. RICOH PRINTER MAINTENANCE
Who is the contractor on this award?
The obligated recipient is MICROTECHNOLOGIES LLC.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $467,561.86.
What is the period of performance?
Start: 2023-11-30. End: 2026-11-29.
What is the benchmark cost for Ricoh printer maintenance services of this scale?
Benchmarking the $467,561.86 contract value against similar 3-year Ricoh printer maintenance agreements for federal agencies is crucial. Without specific details on the number and type of printers, or service level agreements, a precise benchmark is difficult. However, typical IT maintenance contracts can range from a few thousand to tens of thousands of dollars per year per location, depending on complexity and volume.
What are the potential risks associated with this contract?
Potential risks include vendor lock-in, where the VA becomes heavily reliant on Microtechnologies LLC, potentially limiting future competitive options. Service quality and response times are also risks if not adequately monitored. Furthermore, unforeseen hardware failures or obsolescence could lead to increased costs beyond the firm fixed price if not managed proactively.
How does this contract contribute to the VA's overall IT effectiveness?
This contract directly contributes to IT effectiveness by ensuring the reliable operation of essential printing infrastructure. Uninterrupted printing services are vital for administrative tasks, patient record management, and communication within the VA. Effective maintenance minimizes downtime, thereby supporting the agency's mission-critical functions and overall operational efficiency.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 220 CONGRESS PARK DR STE 138, DELRAY BEACH, FL, 33445
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $980,887
Exercised Options: $467,562
Current Obligation: $467,562
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SC42B
IDV Type: GWAC
Timeline
Start Date: 2023-11-30
Current End Date: 2026-11-29
Potential End Date: 2028-11-29 00:00:00
Last Modified: 2026-04-09
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