VA awards $7.6M contract for surveillance system maintenance to Redhawk IT Solutions, LLC

Contract Overview

Contract Amount: $765,670 ($765.7K)

Contractor: Redhawk IT Solutions, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-04-16

End Date: 2027-04-15

Contract Duration: 729 days

Daily Burn Rate: $1.1K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: SURVEILLANCE SYSTEM MAINTENANCE

Place of Performance

Location: WOODBRIDGE, PRINCE WILLIAM County, VIRGINIA, 22192

State: Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $765,670 to REDHAWK IT SOLUTIONS, LLC for work described as: SURVEILLANCE SYSTEM MAINTENANCE Key points: 1. Contract value appears reasonable for a multi-year IT maintenance service. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. No immediate risk indicators are apparent from the provided data. 4. This contract supports ongoing IT infrastructure for the VA. 5. The service falls under IT consulting and maintenance within the federal sector. 6. The contract duration is two years, aligning with typical IT service cycles.

Value Assessment

Rating: good

The contract value of $7.6 million over two years for surveillance system maintenance is within a typical range for such services. Without specific details on the scope of work, it's difficult to benchmark precisely, but the firm fixed-price structure suggests predictable costs. Compared to similar IT maintenance contracts, this appears to be a standard award. The pricing is likely competitive given the full and open competition.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that all responsible sources were permitted to submit a bid. While the specific number of bidders is not provided, this method generally fosters robust price discovery and ensures the government receives competitive offers. The exclusion of sources clause might suggest specific technical requirements or prior performance considerations that narrowed the field initially but still allowed broad participation.

Taxpayer Impact: This competitive approach is beneficial for taxpayers as it drives down costs through market forces, ensuring the government obtains the best value for its investment in surveillance system maintenance.

Public Impact

Veterans Affairs facilities will benefit from maintained surveillance systems, enhancing security and operational efficiency. The services delivered include the maintenance of critical surveillance infrastructure. The geographic impact is likely nationwide, supporting VA facilities across the country. The contract supports IT professionals and technicians involved in system maintenance.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded through full and open competition, indicating a fair and accessible process.
Firm Fixed Price contract type helps control costs and provides budget certainty.
Contract duration of two years allows for sustained support and planning.
The contractor, Redhawk IT Solutions, LLC, is receiving this award, suggesting they meet the necessary qualifications.

Sector Analysis

This contract falls within the broader IT services sector, specifically focusing on maintenance and support for specialized systems like surveillance. The federal IT services market is substantial, with agencies consistently investing in maintaining and upgrading their technological infrastructure. This contract represents a portion of the VA's ongoing commitment to ensuring the security and functionality of its facilities through reliable IT support.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific impacts on the small business ecosystem stemming from a set-aside. The primary contractor, Redhawk IT Solutions, LLC, is likely a small business itself, but the contract was not awarded under a small business set-aside program.

Oversight & Accountability

The contract is subject to standard federal procurement oversight mechanisms. As a firm fixed-price contract, cost-related oversight is less intensive than cost-reimbursement contracts. Accountability will be managed through performance metrics and delivery schedules outlined in the contract. Transparency is generally maintained through federal procurement databases like FPDS. The Inspector General's office for the Department of Veterans Affairs would have jurisdiction over any potential fraud, waste, or abuse related to this contract.

Related Government Programs

VA IT Infrastructure Support
Federal Surveillance Technology Contracts
IT Maintenance Services
Information Technology Professional Services

Risk Flags

Potential for scope creep if maintenance requirements are not clearly defined.
Risk of cybersecurity vulnerabilities if maintenance protocols are not stringent.
Dependence on contractor performance for critical security infrastructure.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $765,670 to REDHAWK IT SOLUTIONS, LLC. SURVEILLANCE SYSTEM MAINTENANCE

Who is the contractor on this award?

The obligated recipient is REDHAWK IT SOLUTIONS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $765,670.

What is the period of performance?

Start: 2025-04-16. End: 2027-04-15.

What is the track record of Redhawk IT Solutions, LLC with federal contracts, particularly with the Department of Veterans Affairs?

A comprehensive review of Redhawk IT Solutions, LLC's federal contract history would be necessary to fully assess their track record. This would involve examining past performance evaluations, any history of contract disputes or terminations, and their success rate in securing and completing similar IT maintenance contracts. Specifically for the VA, understanding their experience with the agency's unique systems and security protocols would be crucial. Without access to detailed performance data and past contract awards, it's difficult to provide a definitive assessment of their reliability and expertise beyond what is implied by winning this current award.

How does the awarded amount of $7.6 million compare to similar surveillance system maintenance contracts awarded by the VA or other federal agencies?

Benchmarking this $7.6 million contract requires comparing it against similar surveillance system maintenance contracts, considering factors like contract duration, scope of services, system complexity, and geographic coverage. For a two-year contract, this equates to an average annual value of $3.8 million. If this contract covers a large number of facilities nationwide or involves highly specialized surveillance technology, the price could be considered competitive. Conversely, if it's for a limited number of sites or simpler systems, it might be on the higher end. A detailed analysis would involve querying federal procurement databases for comparable contracts awarded over the last 3-5 years.

What are the primary risks associated with this surveillance system maintenance contract, and how are they being mitigated?

Potential risks for this contract include technical obsolescence of surveillance systems, contractor performance issues (delays, quality of service), cybersecurity vulnerabilities, and potential cost overruns if the firm fixed-price structure doesn't adequately account for unforeseen issues. Mitigation strategies likely involve clearly defined performance standards and service level agreements (SLAs) in the contract, regular performance reviews, and robust cybersecurity clauses. The VA's oversight and Redhawk IT Solutions' established processes for maintenance and support are key to mitigating these risks. The firm fixed-price nature also shifts some financial risk to the contractor.

How effective is the VA's current surveillance system, and how does this maintenance contract contribute to its overall effectiveness?

The effectiveness of the VA's surveillance system is directly tied to its proper maintenance and upkeep. This contract ensures that the systems remain operational, secure, and up-to-date, which is crucial for facility security, incident response, and potentially patient safety. Regular maintenance prevents system failures, reduces downtime, and ensures that the technology functions as intended. By contracting for these services, the VA aims to maintain a high level of operational readiness for its security infrastructure, thereby contributing to a safer environment across its facilities.

What has been the historical spending pattern for surveillance system maintenance by the Department of Veterans Affairs over the past five years?

Analyzing the VA's historical spending on surveillance system maintenance over the past five years would reveal trends in investment and potential fluctuations in demand or contract values. This data could indicate whether spending has been consistent, increasing, or decreasing, and whether contract types (e.g., fixed-price vs. cost-plus) have changed. Understanding this pattern helps contextualize the current $7.6 million award, assessing if it aligns with previous investment levels or represents a significant shift. It also informs future budget planning and procurement strategies for similar services.

What specific types of surveillance systems are covered under this contract, and are they considered state-of-the-art?

The provided data does not specify the exact types of surveillance systems covered under this contract. Surveillance systems can range widely, including CCTV cameras, access control systems, alarm monitoring, and associated software. To determine if they are state-of-the-art, one would need to review the contract's statement of work (SOW) and any technical specifications. Federal agencies often aim to maintain modern systems, but legacy equipment can persist due to budget constraints or integration challenges. Maintenance contracts typically cover a mix of existing technologies, with potential provisions for upgrades or replacements if specified.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2689 MAPLE RIDGE DR, WOODBRIDGE, VA, 22192

Business Categories: 8(a) Program Participant, Category Business, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Other Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $765,670

Exercised Options: $765,670

Current Obligation: $765,670

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD38B

IDV Type: GWAC

Timeline