VA awards $94.5M contract for record storage to Iron Mountain, spanning 5 years
Contract Overview
Contract Amount: $94,477 ($94.5K)
Contractor: Iron Mountain Information Management LLC
Awarding Agency: Department of Veterans Affairs
Start Date: 2020-10-01
End Date: 2025-09-30
Contract Duration: 1,825 days
Daily Burn Rate: $52/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: RECORD STORAGE SERVICES
Place of Performance
Location: SALISBURY, ROWAN County, NORTH CAROLINA, 28144
Plain-Language Summary
Department of Veterans Affairs obligated $94,476.62 to IRON MOUNTAIN INFORMATION MANAGEMENT LLC for work described as: RECORD STORAGE SERVICES Key points: 1. Significant contract value of $94.5M for essential record storage services. 2. Iron Mountain Information Management LLC is the sole awardee. 3. The contract is for a duration of 5 years. 4. Pricing is based on a Firm Fixed Price structure.
Value Assessment
Rating: good
The contract's firm fixed price structure provides cost certainty. Benchmarking against similar large-scale record storage contracts would offer further insight into value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally promotes price discovery and potentially better pricing for the government.
Taxpayer Impact: The competitive award process aims to ensure taxpayer funds are used efficiently for essential record storage.
Public Impact
Ensures secure and accessible storage of vital veteran records. Supports the Department of Veterans Affairs' operational continuity. Contributes to compliance with federal record-keeping regulations.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for price increases in future contract renewals.
- Dependence on a single vendor for critical record management.
Positive Signals
- Long-term contract provides stability for service delivery.
- Full and open competition suggests a fair market price was sought.
Sector Analysis
This contract falls within the General Warehousing and Storage sector, a critical component for government agencies managing large volumes of physical and digital information. Spending benchmarks in this sector vary widely based on the scope and duration of services.
Small Business Impact
The data indicates this contract was not set aside for small businesses, suggesting large business participation. Further analysis would be needed to determine if subcontracting opportunities exist for small businesses.
Oversight & Accountability
The Department of Veterans Affairs is responsible for overseeing this contract. Standard procurement oversight processes should be in place to ensure performance and compliance.
Related Government Programs
- General Warehousing and Storage
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Vendor lock-in potential
- Data security and breach risk
- Long-term storage cost escalation
- Service disruption risk
Tags
general-warehousing-and-storage, department-of-veterans-affairs, nc, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $94,476.62 to IRON MOUNTAIN INFORMATION MANAGEMENT LLC. RECORD STORAGE SERVICES
Who is the contractor on this award?
The obligated recipient is IRON MOUNTAIN INFORMATION MANAGEMENT LLC.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $94,476.62.
What is the period of performance?
Start: 2020-10-01. End: 2025-09-30.
What is the projected cost per cubic foot or per record managed under this contract, and how does it compare to industry averages?
The provided data does not include specific metrics for cost per cubic foot or per record. To assess value, a detailed breakdown of the contract's pricing structure and comparison with industry benchmarks for similar record storage services would be necessary. This would reveal if the $94.5M award represents an efficient use of taxpayer funds.
What are the key performance indicators (KPIs) for this contract, and what mechanisms are in place to mitigate risks associated with long-term record storage and retrieval?
The data does not specify the KPIs or risk mitigation strategies. Essential elements would include defined service level agreements for retrieval times, data integrity, security protocols, and disaster recovery plans. Robust oversight and regular performance reviews are crucial to ensure Iron Mountain meets its obligations and minimizes risks to VA data.
How will the effectiveness of Iron Mountain's record storage services be measured throughout the contract's five-year term?
Effectiveness will likely be measured through adherence to contract terms, including response times for record retrieval, data security compliance, and overall service reliability. The VA's contract management team will monitor performance against established metrics and address any deficiencies. Regular reporting and potential site audits would contribute to assessing ongoing effectiveness.
Industry Classification
NAICS: Transportation and Warehousing › Warehousing and Storage › General Warehousing and Storage
Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Iron Mountain Incorporated
Address: 85 NEW HAMPSHIRE AVE STE 150, PORTSMOUTH, NH, 03801
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $94,477
Exercised Options: $94,477
Current Obligation: $94,477
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS03F049GA
IDV Type: FSS
Timeline
Start Date: 2020-10-01
Current End Date: 2025-09-30
Potential End Date: 2025-09-30 00:00:00
Last Modified: 2026-04-13
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