VA awards $445K for KRAMES ON-DEMAND software license with hosting to THE STAYWELL CO, LLC
Contract Overview
Contract Amount: $44,473 ($44.5K)
Contractor: THE Staywell CO, LLC
Awarding Agency: Department of Veterans Affairs
Start Date: 2023-05-16
End Date: 2027-05-15
Contract Duration: 1,460 days
Daily Burn Rate: $30/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: KRAMES ON-DEMAND SOFTWARE LICENSE WITH HOSTING
Place of Performance
Location: WILMINGTON, NEW CASTLE County, DELAWARE, 19805
State: Delaware Government Spending
Plain-Language Summary
Department of Veterans Affairs obligated $44,472.84 to THE STAYWELL CO, LLC for work described as: KRAMES ON-DEMAND SOFTWARE LICENSE WITH HOSTING Key points: 1. The contract is for a software license and hosting services. 2. The awardee is THE STAYWELL CO, LLC. 3. The contract has a duration of 1460 days. 4. The total value is $444,728.40. 5. The contract falls under NAICS code 511130 (Book Publishers).
Value Assessment
Rating: fair
The contract value of $444,728.40 over approximately four years suggests a moderate annual cost for software licensing and hosting. Benchmarking against similar government contracts for on-demand software and hosting services would be necessary to determine if this pricing is competitive.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes competitive pricing and allows the government to secure the best value.
Taxpayer Impact: Taxpayer funds are being used for this software license and hosting, with the expectation of receiving value for the services provided to the Department of Veterans Affairs.
Public Impact
Veterans may benefit from improved access to information or resources through the KRAMES ON-DEMAND software. The Department of Veterans Affairs utilizes this software to support its operations and potentially enhance service delivery. The contract's duration suggests a long-term need for these services, impacting ongoing federal IT spending.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for vendor lock-in if the software becomes integral to VA operations.
- Reliance on a single vendor for critical software and hosting.
- Need to ensure ongoing data security and privacy with hosted services.
Positive Signals
- Awarded through full and open competition, suggesting competitive pricing.
- Clear contract duration and defined services.
- Utilizes a firm fixed price contract type, providing cost certainty.
Sector Analysis
The IT sector, specifically software licensing and hosting, is a significant area of federal spending. This contract aligns with the government's need for digital solutions to support various agency functions. Benchmarks for similar software-as-a-service (SaaS) contracts can vary widely based on functionality and user base.
Small Business Impact
The contract was awarded under full and open competition, but it is not specified whether small businesses were involved as prime contractors or subcontractors. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
The Department of Veterans Affairs is responsible for overseeing this contract to ensure the delivery of services meets the agreed-upon terms and conditions. Regular performance reviews and compliance checks are crucial for accountability.
Related Government Programs
- Book Publishers
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Potential for vendor lock-in.
- Reliance on a single vendor for critical services.
- Data security and privacy concerns with hosted solutions.
- Need for ongoing performance monitoring.
- Possibility of price increases upon renewal.
Tags
book-publishers, department-of-veterans-affairs, de, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $44,472.84 to THE STAYWELL CO, LLC. KRAMES ON-DEMAND SOFTWARE LICENSE WITH HOSTING
Who is the contractor on this award?
The obligated recipient is THE STAYWELL CO, LLC.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $44,472.84.
What is the period of performance?
Start: 2023-05-16. End: 2027-05-15.
What specific functionalities does the KRAMES ON-DEMAND software provide to the VA, and how does it contribute to their mission?
The KRAMES ON-DEMAND software likely provides access to a library of content, training materials, or operational guidance relevant to the Department of Veterans Affairs' mission. Its specific functionalities could range from employee training and compliance tracking to providing critical information for healthcare providers or administrative staff, ultimately aiming to improve service delivery and operational efficiency for veterans.
What are the key risks associated with relying on a single vendor for both software licensing and hosting over a four-year period?
Key risks include vendor lock-in, where switching providers becomes difficult and costly. There's also a risk of service disruptions if the vendor experiences technical issues or financial instability. Furthermore, the VA may be vulnerable to price increases upon contract renewal, and the vendor's security practices directly impact the confidentiality and integrity of VA data.
How effectively does the firm fixed price contract type ensure value for money in this software and hosting agreement?
A firm fixed price contract provides cost certainty for the VA, as the price is set regardless of the contractor's actual costs. This encourages the contractor to manage their expenses efficiently. For value for money, it relies heavily on the initial negotiation and the competitive bidding process to ensure the fixed price reflects a fair market rate for the specified software and hosting services.
Industry Classification
NAICS: Information › Newspaper, Periodical, Book, and Directory Publishers › Book Publishers
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Webmd Health Corp.
Address: 800 TOWNSHIP LINE RD, YARDLEY, PA, 19067
Business Categories: Category Business, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $67,603
Exercised Options: $44,473
Current Obligation: $44,473
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS02F0106Y
IDV Type: FSS
Timeline
Start Date: 2023-05-16
Current End Date: 2027-05-15
Potential End Date: 2028-04-15 00:00:00
Last Modified: 2026-04-06
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