VA awards $12.19M for Records Management Services to Iron Mountain, highlighting a 6358-day duration
Contract Overview
Contract Amount: $12,187,376 ($12.2M)
Contractor: Iron Mountain Information Management LLC
Awarding Agency: Department of Veterans Affairs
Start Date: 2020-11-28
End Date: 2026-02-27
Contract Duration: 1,917 days
Daily Burn Rate: $6.4K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: RECORDS MANAGEMENT SERVICES FOR THE VBA OFFICE OF BUSINESS INTEGRATION.
Place of Performance
Location: BOSTON, SUFFOLK County, MASSACHUSETTS, 02110
Plain-Language Summary
Department of Veterans Affairs obligated $12.2 million to IRON MOUNTAIN INFORMATION MANAGEMENT LLC for work described as: RECORDS MANAGEMENT SERVICES FOR THE VBA OFFICE OF BUSINESS INTEGRATION. Key points: 1. Contract value of $12.19M over 1917 days. 2. Iron Mountain Information Management LLC is the sole awardee. 3. Risk is moderate due to long contract duration and fixed-price nature. 4. Sector is General Warehousing and Storage (NAICS 493110).
Value Assessment
Rating: good
The contract value of $12.19M for records management services appears reasonable given the 1917-day duration. Benchmarking against similar long-term storage and management contracts would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally leads to better price discovery and value for the government.
Taxpayer Impact: The competitive award process is expected to yield fair pricing, minimizing unnecessary taxpayer expenditure for these essential records management services.
Public Impact
Ensures continuity of vital records management for Veterans Affairs. Supports the VBA's Office of Business Integration operations. Long-term contract provides stability for service delivery.
Waste & Efficiency Indicators
Waste Risk Score: 60 / 10
Warning Flags
- Long contract duration (1917 days) may lead to price escalation risks.
- Lack of specific performance metrics in provided data.
- Potential for vendor lock-in over the contract's lifespan.
Positive Signals
- Awarded under full and open competition.
- Firm Fixed Price contract type limits cost overruns.
- Essential service for VA operations.
Sector Analysis
This contract falls within the General Warehousing and Storage sector, which includes services like storing and managing physical and digital records. Spending in this sector is crucial for government agencies to maintain operational efficiency and compliance.
Small Business Impact
The data indicates this contract was not awarded to a small business. Further analysis would be needed to determine if small business set-aside opportunities were considered or available for this requirement.
Oversight & Accountability
The Department of Veterans Affairs is the contracting agency. Oversight would typically involve contract performance monitoring, regular reviews, and ensuring adherence to the terms and conditions of the firm fixed-price contract.
Related Government Programs
- General Warehousing and Storage
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Long contract duration.
- Potential for vendor lock-in.
- Lack of detailed performance metrics in provided data.
- No small business participation indicated.
Tags
general-warehousing-and-storage, department-of-veterans-affairs, ma, delivery-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $12.2 million to IRON MOUNTAIN INFORMATION MANAGEMENT LLC. RECORDS MANAGEMENT SERVICES FOR THE VBA OFFICE OF BUSINESS INTEGRATION.
Who is the contractor on this award?
The obligated recipient is IRON MOUNTAIN INFORMATION MANAGEMENT LLC.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $12.2 million.
What is the period of performance?
Start: 2020-11-28. End: 2026-02-27.
What specific records management services are included in this contract, and how do they align with the VBA's current needs?
The contract is for 'Records Management Services' for the VBA Office of Business Integration. This likely encompasses storage, retrieval, disposition, and potentially digitization of physical and electronic records. Alignment with current needs would depend on the VBA's strategic goals for information governance, data security, and accessibility, which are not detailed in the provided data.
What are the key performance indicators (KPIs) for this contract, and how is performance being measured?
Key performance indicators are not explicitly provided in the data. Typically, for records management, KPIs might include retrieval time, accuracy of retrieval, storage security compliance, and timely destruction/archiving. The Department of Veterans Affairs would have established specific metrics within the contract's statement of work to monitor Iron Mountain's performance.
How does the $12.19M contract value compare to industry benchmarks for similar records management services over a 1917-day period?
Without specific details on the volume of records, types of services (e.g., digitization, secure storage, destruction), and service level agreements, a precise benchmark is difficult. However, $12.19M over approximately 5.25 years suggests an average annual cost of roughly $2.3M. This figure needs to be compared against industry rates for comparable government or large commercial records management contracts.
Industry Classification
NAICS: Transportation and Warehousing › Warehousing and Storage › General Warehousing and Storage
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Iron Mountain Incorporated
Address: 85 NEW HAMPSHIRE AVE STE 150, PORTSMOUTH, NH, 03801
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $109,822,785
Exercised Options: $12,187,376
Current Obligation: $12,187,376
Actual Outlays: $11,822,924
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS03F049GA
IDV Type: FSS
Timeline
Start Date: 2020-11-28
Current End Date: 2026-02-27
Potential End Date: 2026-02-27 00:00:00
Last Modified: 2026-03-20
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