VA Awards $163,801 Contract for Document Storage Systems to Document Storage Systems, Inc
Contract Overview
Contract Amount: $163,802 ($163.8K)
Contractor: Document Storage Systems, Inc.
Awarding Agency: Department of Veterans Affairs
Start Date: 2026-01-01
End Date: 2027-03-02
Contract Duration: 425 days
Daily Burn Rate: $385/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: VA NATIONAL CONTRACT DOCUMENT STORAGE SYSTEMS CONSULT TRACKING MANAGER PLUS
Place of Performance
Location: MONTGOMERY, MONTGOMERY County, ALABAMA, 36109
State: Alabama Government Spending
Plain-Language Summary
Department of Veterans Affairs obligated $163,801.59 to DOCUMENT STORAGE SYSTEMS, INC. for work described as: VA NATIONAL CONTRACT DOCUMENT STORAGE SYSTEMS CONSULT TRACKING MANAGER PLUS Key points: 1. Contract awarded to Document Storage Systems, Inc. for document storage solutions. 2. The contract value is $163,801.59 over 425 days. 3. Competition method was 'Full and Open Competition'. 4. The sector appears to be IT services, specifically 'Other Computer Related Services'.
Value Assessment
Rating: fair
The contract value is relatively low for a multi-year IT service contract. Without more data on the specific services and deliverables, it's difficult to definitively assess pricing against similar contracts. However, the fixed-price nature suggests a defined scope.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'Full and Open Competition', indicating that multiple vendors had the opportunity to bid. This method generally promotes competitive pricing and ensures the government receives the best value.
Taxpayer Impact: The relatively small contract value suggests a minimal direct impact on taxpayers, but efficient procurement through competition is a positive sign for responsible spending.
Public Impact
Ensures efficient management and tracking of VA national contract documents. Supports the Department of Veterans Affairs' operational needs for document storage. The contract's duration of 425 days provides a stable solution for the specified period.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of detailed service description for precise value assessment.
- No indication of small business participation.
Positive Signals
- Awarded under full and open competition.
- Fixed-price contract type can control costs.
- Clear contract end date provides budget certainty.
Sector Analysis
This contract falls under IT services, specifically 'Other Computer Related Services' (NAICS 541519). Spending in this category can vary widely based on the complexity of the services. This particular award is on the lower end for a multi-year IT service contract.
Small Business Impact
There is no indication that small businesses were involved in this contract, either as the prime contractor or as subcontractors. Further analysis would be needed to determine if opportunities for small business participation were missed.
Oversight & Accountability
The contract was awarded by the Department of Veterans Affairs. Oversight would typically involve contract officers and program managers ensuring deliverables are met and payments are justified according to the contract terms.
Related Government Programs
- Other Computer Related Services
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Contract duration is relatively short.
- No mention of small business participation.
- Limited detail on specific services provided.
- Potential for vendor lock-in despite initial competition.
Tags
other-computer-related-services, department-of-veterans-affairs, al, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $163,801.59 to DOCUMENT STORAGE SYSTEMS, INC.. VA NATIONAL CONTRACT DOCUMENT STORAGE SYSTEMS CONSULT TRACKING MANAGER PLUS
Who is the contractor on this award?
The obligated recipient is DOCUMENT STORAGE SYSTEMS, INC..
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $163,801.59.
What is the period of performance?
Start: 2026-01-01. End: 2027-03-02.
What specific functionalities does 'Contract Document Storage Systems' entail, and how do they compare to industry standards for this price point?
The provided data lacks specific details on the functionalities of the 'Contract Document Storage Systems'. To assess value, one would need to know if it includes features like advanced search, version control, security protocols, integration capabilities, and scalability. Comparing these to industry standards at a $163,801 price point requires a detailed scope of work and market research on similar solutions.
What are the potential risks associated with using a single vendor for document storage systems over a multi-year period, even with full and open competition?
Even with initial full and open competition, risks include vendor lock-in, potential for price increases upon renewal if competition is less robust next time, and the possibility of the vendor's technology becoming outdated or their service quality declining. Dependence on a single system also poses a risk if the vendor experiences financial instability or security breaches, impacting VA's critical data.
How effective is this contract in meeting the VA's long-term document management and tracking needs, considering its duration and value?
The effectiveness of this contract in meeting long-term needs is questionable given its relatively short duration (425 days) and modest value. It likely addresses a specific, immediate need for contract document storage and tracking rather than a comprehensive, long-term strategic solution. Its effectiveness will depend on whether it integrates with broader VA systems and if it sets a precedent for future, more scalable solutions.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 12575 US HIGHWAY 1, JUNO BEACH, FL, 33408
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $714,587
Exercised Options: $163,802
Current Obligation: $163,802
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 36C10A25D0003
IDV Type: IDC
Timeline
Start Date: 2026-01-01
Current End Date: 2027-03-02
Potential End Date: 2030-03-02 00:00:00
Last Modified: 2026-04-10
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