VA awards $47.3M contract to GOVCIO, LLC for paper mail conversion services
Contract Overview
Contract Amount: $47,255,366 ($47.3M)
Contractor: Govcio, LLC
Awarding Agency: Department of Veterans Affairs
Start Date: 2020-06-10
End Date: 2022-09-20
Contract Duration: 832 days
Daily Burn Rate: $56.8K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: THIS ACTION IS FOR PAPER MAIL CONVERSION AND MANAGEMENT SERVICES FOR VBA
Place of Performance
Location: JANESVILLE, ROCK County, WISCONSIN, 53546
Plain-Language Summary
Department of Veterans Affairs obligated $47.3 million to GOVCIO, LLC for work described as: THIS ACTION IS FOR PAPER MAIL CONVERSION AND MANAGEMENT SERVICES FOR VBA Key points: 1. Contract awarded to GOVCIO, LLC for essential mail conversion services. 2. The contract value is substantial at $47.3 million. 3. Services are categorized under Computer Systems Design, NAICS 541512. 4. The contract duration is 832 days, ending September 2022.
Value Assessment
Rating: fair
The contract value of $47.3 million for mail conversion services appears high. Benchmarking against similar contracts for document management and conversion is needed to assess pricing effectiveness.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a competitive bidding process. This method typically promotes price discovery and potentially better value for the government.
Taxpayer Impact: Taxpayer funds are being used for essential document management services, aiming for efficiency in handling physical mail.
Public Impact
Ensures continuity of essential mail processing for Veterans Affairs. Supports digital transformation by converting physical mail to digital formats. Potential for improved accessibility and retrieval of veteran records.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- High contract value warrants scrutiny.
- Service category (NAICS 541512) may not perfectly align with core mail conversion.
Positive Signals
- Full and open competition utilized.
- Essential service for VA operations.
Sector Analysis
The IT services sector, particularly document management and conversion, is crucial for government agencies. Spending benchmarks for similar services can vary widely based on volume, complexity, and technology employed.
Small Business Impact
The data does not indicate if small businesses were involved in subcontracting opportunities for this contract.
Oversight & Accountability
Oversight is managed by the Department of Veterans Affairs. The contract's delivery order structure suggests ongoing monitoring of performance and deliverables.
Related Government Programs
- Computer Systems Design Services
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- High contract value requires thorough justification.
- Potential misalignment between service and NAICS code.
- Need for clear performance metrics and SLAs.
- Ensuring data security and privacy during conversion.
Tags
computer-systems-design-services, department-of-veterans-affairs, wi, delivery-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $47.3 million to GOVCIO, LLC. THIS ACTION IS FOR PAPER MAIL CONVERSION AND MANAGEMENT SERVICES FOR VBA
Who is the contractor on this award?
The obligated recipient is GOVCIO, LLC.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $47.3 million.
What is the period of performance?
Start: 2020-06-10. End: 2022-09-20.
What is the specific scope of 'paper mail conversion and management services' and how does it align with the Computer Systems Design Services NAICS code?
The scope likely includes receiving, scanning, indexing, and digitally storing physical mail for the VA. While related to IT infrastructure, the core service is document management. The NAICS code 541512 (Computer Systems Design Services) might be used broadly, but a more specific code for document management or administrative services could potentially offer better comparison benchmarks.
Given the $47.3 million value, what are the key performance indicators and service level agreements to ensure effective service delivery and value for money?
Effective delivery would be measured by metrics such as scan accuracy rates, turnaround time for mail processing, data security compliance, and successful integration with VA's digital systems. Robust SLAs would define acceptable performance thresholds, penalties for non-compliance, and reporting requirements to ensure the contractor meets expectations and taxpayer funds are used efficiently.
How does this contract contribute to the VA's broader digital transformation goals and what are the long-term implications for record management?
This contract directly supports digital transformation by moving away from paper-based processes, enabling faster access to information and reducing physical storage needs. Long-term, it should streamline operations, improve data analytics capabilities, and enhance the security and accessibility of veteran records, contributing to better service delivery.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 101 CONSTITUTION AVE NW STE 100W, WASHINGTON, DC, 20001
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $97,944,705
Exercised Options: $47,255,366
Current Obligation: $47,255,366
Actual Outlays: $42,316,249
Subaward Activity
Number of Subawards: 8
Total Subaward Amount: $80,966,108
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: VA11816D1003
IDV Type: IDC
Timeline
Start Date: 2020-06-10
Current End Date: 2022-09-20
Potential End Date: 2022-09-20 00:00:00
Last Modified: 2024-11-19
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