VA awards $35.1M for IRBNET Collaborative Suite, highlighting potential for improved enterprise licensing

Contract Overview

Contract Amount: $35,101,440 ($35.1M)

Contractor: Minburn Technology Group, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2019-09-23

End Date: 2024-09-22

Contract Duration: 1,826 days

Daily Burn Rate: $19.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: IRBNET COLLABORATIVE SUITE VA ENTERPRISE LICENSE REQUIREMENT

Place of Performance

Location: GREAT FALLS, FAIRFAX County, VIRGINIA, 22066

State: Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $35.1 million to MINBURN TECHNOLOGY GROUP, LLC for work described as: IRBNET COLLABORATIVE SUITE VA ENTERPRISE LICENSE REQUIREMENT Key points: 1. The contract value of $35.1M over five years suggests a significant investment in enterprise software. 2. Competition was full and open after exclusion of sources, indicating a structured procurement process. 3. The primary risk lies in the effective adoption and utilization of the collaborative suite across the VA. 4. This falls under IT services, specifically 'Other Computer Related Services', a common area for large enterprise software contracts.

Value Assessment

Rating: good

The total contract value of $35.1M over five years averages to approximately $7M annually. This appears reasonable for an enterprise-wide collaborative suite, though specific feature sets and user numbers would be needed for a precise benchmark.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The procurement utilized 'Full and Open Competition After Exclusion of Sources,' suggesting that while initial sources may have been limited, the final competition was broad. This method aims to ensure fair pricing and access to the best solutions.

Taxpayer Impact: The competitive nature of the award is intended to secure the best value for taxpayers, preventing overpayment and ensuring the government receives a robust and cost-effective solution.

Public Impact

Veterans may experience improved internal VA communication and collaboration, potentially leading to more efficient service delivery. VA employees will utilize this suite for daily operations, impacting workflow and information sharing. The success of this contract could influence future VA IT procurement strategies for enterprise software.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if not managed carefully.
Integration challenges with existing VA systems.
User adoption and training effectiveness.

Positive Signals

Use of full and open competition.
Firm Fixed Price contract type provides cost certainty.
Long-term contract allows for sustained support and development.

Sector Analysis

This contract falls within the IT sector, specifically 'Other Computer Related Services.' Spending in this area is substantial across federal agencies for software licenses, maintenance, and support, with enterprise solutions being a significant portion.

Small Business Impact

The data does not indicate specific set-asides for small businesses. While the prime contractor is listed, further analysis would be needed to determine the extent of small business participation as subcontractors.

Oversight & Accountability

The Department of Veterans Affairs is responsible for oversight. The firm fixed price contract type provides some cost control, but ongoing monitoring of performance and deliverables is crucial for accountability.

Related Government Programs

Other Computer Related Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for scope creep if requirements are not clearly defined.
Risk of underutilization if user training and adoption are insufficient.
Dependency on a single vendor for critical collaborative functions.
Integration complexities with diverse legacy VA systems.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $35.1 million to MINBURN TECHNOLOGY GROUP, LLC. IRBNET COLLABORATIVE SUITE VA ENTERPRISE LICENSE REQUIREMENT

Who is the contractor on this award?

The obligated recipient is MINBURN TECHNOLOGY GROUP, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $35.1 million.

What is the period of performance?

Start: 2019-09-23. End: 2024-09-22.

What specific functionalities does the IRBNET Collaborative Suite offer, and how do they align with the VA's critical mission needs?

The IRBNET Collaborative Suite likely provides tools for communication, document sharing, project management, and workflow automation. Its alignment with VA needs would depend on its ability to streamline processes related to veteran services, healthcare coordination, and administrative functions, ultimately aiming to improve efficiency and information flow within the agency.

What were the key factors considered during the 'exclusion of sources' phase, and how did this impact the final competitive landscape?

The exclusion of sources typically occurs when specific capabilities, existing infrastructure compatibility, or unique requirements necessitate limiting the initial pool of potential offerors. This process aims to ensure that only vendors capable of meeting highly specialized needs are considered, potentially streamlining the evaluation but requiring strong justification to maintain fairness and avoid limiting competition unduly.

How will the VA measure the effectiveness and return on investment of this enterprise license requirement over its five-year duration?

Effectiveness will likely be measured through key performance indicators (KPIs) related to user adoption rates, system uptime, reduction in process cycle times, and user satisfaction surveys. ROI will be assessed by comparing the total contract cost against quantifiable improvements in operational efficiency, cost savings in other areas, and enhanced service delivery capabilities enabled by the suite.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 36C10B19Q0499

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 9716 ARNON CHAPEL RD, GREAT FALLS, VA, 22066

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $35,886,440

Exercised Options: $35,101,440

Current Obligation: $35,101,440

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD34B

IDV Type: GWAC

Timeline