SSA Renews MindManager Software Subscription for $14,260 with New Tech Solutions, Inc
Contract Overview
Contract Amount: $14,260 ($14.3K)
Contractor: NEW Tech Solutions, Inc.
Awarding Agency: Social Security Administration
Start Date: 2026-04-10
End Date: 2027-04-12
Contract Duration: 367 days
Daily Burn Rate: $39/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 4
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: 12-MONTH SUBSCRIPTION TO MINDMANAGER SOFTWARE. RENEWAL OF 28321325FDX030062.
Place of Performance
Location: BALTIMORE, BALTIMORE CITY County, MARYLAND, 21235
State: Maryland Government Spending
Plain-Language Summary
Social Security Administration obligated $14,259.6 to NEW TECH SOLUTIONS, INC. for work described as: 12-MONTH SUBSCRIPTION TO MINDMANAGER SOFTWARE. RENEWAL OF 28321325FDX030062. Key points: 1. The Social Security Administration (SSA) is renewing a subscription for MindManager software. 2. The contract is with New Tech Solutions, Inc., a known provider. 3. The renewal is a firm-fixed-price contract, indicating predictable costs. 4. The contract duration is approximately one year, allowing for periodic review.
Value Assessment
Rating: good
The price of $14,259.60 for a 12-month subscription appears reasonable for enterprise software. Benchmarking against similar software subscriptions would provide a more definitive assessment of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
This contract was awarded under full and open competition after exclusion of sources, suggesting a competitive process was intended. The specific reason for excluding other sources needs further clarification to ensure maximum price discovery.
Taxpayer Impact: The cost of $14,260 represents a modest expenditure for essential software, with the competitive award process aiming to secure a fair price for taxpayers.
Public Impact
Employees will continue to have access to MindManager for project management and visualization tools. The renewal ensures continuity of operations for users relying on this software. Potential for cost savings if alternative, more cost-effective solutions are explored in future procurements.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific details on the exclusion of sources in the competition.
- No clear indication of whether alternative software solutions were considered.
- Potential for vendor lock-in if MindManager becomes deeply integrated into workflows.
Positive Signals
- Firm-fixed-price contract provides cost certainty.
- Renewal of existing software suggests user familiarity and potential productivity.
- Awarded under a competitive process, aiming for fair market value.
Sector Analysis
The IT software sector is characterized by rapid innovation and diverse pricing models. Benchmarking against similar software-as-a-service (SaaS) contracts for productivity and project management tools is crucial for assessing value.
Small Business Impact
The awardee, New Tech Solutions, Inc., is not identified as a small business in the provided data. Further investigation would be needed to determine if small businesses were excluded or had an opportunity to compete.
Oversight & Accountability
The contract is a delivery order under a larger agreement, suggesting some level of pre-existing oversight. However, the specific justification for excluding sources warrants closer examination by oversight bodies.
Related Government Programs
- Other Computer Related Services
- Social Security Administration Contracting
- Social Security Administration Programs
Risk Flags
- Potential lack of true competition due to 'exclusion of sources'.
- No clear evidence of market research for alternative solutions.
- Risk of vendor lock-in with specialized software.
- Limited transparency on the specific benefits of MindManager over competitors.
Tags
other-computer-related-services, social-security-administration, md, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Social Security Administration awarded $14,259.6 to NEW TECH SOLUTIONS, INC.. 12-MONTH SUBSCRIPTION TO MINDMANAGER SOFTWARE. RENEWAL OF 28321325FDX030062.
Who is the contractor on this award?
The obligated recipient is NEW TECH SOLUTIONS, INC..
Which agency awarded this contract?
Awarding agency: Social Security Administration (Social Security Administration).
What is the total obligated amount?
The obligated amount is $14,259.6.
What is the period of performance?
Start: 2026-04-10. End: 2027-04-12.
What was the specific justification for excluding other sources during the 'full and open competition after exclusion of sources' process?
The justification for excluding other sources needs to be clearly documented and publicly available. Typically, this involves demonstrating that only specific vendors can meet unique requirements, or that a prior competitive process yielded a best-value solution. Without this detail, it's difficult to ascertain if the exclusion truly served the government's best interest or limited competitive options unnecessarily.
Has the SSA evaluated alternative project management and visualization software options to ensure continued cost-effectiveness?
Evaluating alternative software is crucial for long-term cost management. While this renewal ensures continuity, the SSA should periodically conduct market research to identify newer, potentially more affordable or feature-rich solutions. This proactive approach helps prevent overspending and ensures the government leverages the most efficient tools available in the dynamic IT market.
What is the user adoption rate and perceived value of MindManager software within the SSA?
Understanding user adoption and perceived value is key to assessing the true effectiveness of the software. High adoption and positive feedback suggest the software meets user needs and contributes to productivity. Conversely, low adoption or frequent complaints might indicate the software is not the best fit, prompting a re-evaluation of the procurement strategy and potential alternatives.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 28321326Q00000106
Offers Received: 4
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 4179 BUSINESS CENTER DR, FREMONT, CA, 94538
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $14,260
Exercised Options: $14,260
Current Obligation: $14,260
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SC82B
IDV Type: GWAC
Timeline
Start Date: 2026-04-10
Current End Date: 2027-04-12
Potential End Date: 2027-04-12 00:00:00
Last Modified: 2026-04-10
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