Texas DSR Contract for Electronic Death Records Awarded at $5.7M to Social Security Administration
Contract Overview
Contract Amount: $5,735,218 ($5.7M)
Contractor: Department of State Health Services
Awarding Agency: Social Security Administration
Start Date: 2024-07-24
End Date: 2026-12-26
Contract Duration: 885 days
Daily Burn Rate: $6.5K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: TEXAS (TX) - ELECTRONIC DEATH RECORDS (EDR)
Place of Performance
Location: AUSTIN, TRAVIS County, TEXAS, 78756
State: Texas Government Spending
Plain-Language Summary
Social Security Administration obligated $5.7 million to DEPARTMENT OF STATE HEALTH SERVICES for work described as: TEXAS (TX) - ELECTRONIC DEATH RECORDS (EDR) Key points: 1. The contract value is $5.7 million, covering electronic death records. 2. The awardee is the Social Security Administration, raising questions about competition. 3. The contract is for computing infrastructure and data processing services. 4. The duration is 885 days, ending in December 2026.
Value Assessment
Rating: questionable
The contract value of $5.7 million for computing infrastructure and data processing is difficult to benchmark without specific service details. The lack of competition suggests potential overpricing.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was not competed under SAP and was awarded to the Social Security Administration. This limited competition likely impacted price discovery and may have led to a higher price than a fully competed contract.
Taxpayer Impact: Taxpayers may be paying more due to the lack of competitive bidding for these essential data processing services.
Public Impact
Ensures the continuity of electronic death record keeping in Texas. Potential for data security and privacy concerns with sensitive health information. Impacts the efficiency of vital statistics and public health reporting.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition
- Potential for sole-source award implications
- Lack of clear performance metrics in provided data
Positive Signals
- Essential service for state health department
- Long-term contract provides stability
Sector Analysis
This contract falls within the IT and data processing sector, specifically related to government services. Benchmarks for similar government IT contracts vary widely based on scope and complexity.
Small Business Impact
The data indicates no specific provisions or set-asides for small businesses in this contract award. The award to a large federal agency suggests small business participation is unlikely.
Oversight & Accountability
Oversight of this contract will be crucial, especially given the limited competition. The Department of State Health Services should ensure robust performance monitoring and accountability from the Social Security Administration.
Related Government Programs
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Social Security Administration Contracting
- Social Security Administration Programs
Risk Flags
- Limited competition raises cost concerns
- Potential for vendor lock-in
- Lack of transparency in award process
- Data security and privacy risks
Tags
computing-infrastructure-providers-data-, social-security-administration, tx, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Social Security Administration awarded $5.7 million to DEPARTMENT OF STATE HEALTH SERVICES. TEXAS (TX) - ELECTRONIC DEATH RECORDS (EDR)
Who is the contractor on this award?
The obligated recipient is DEPARTMENT OF STATE HEALTH SERVICES.
Which agency awarded this contract?
Awarding agency: Social Security Administration (Social Security Administration).
What is the total obligated amount?
The obligated amount is $5.7 million.
What is the period of performance?
Start: 2024-07-24. End: 2026-12-26.
What is the justification for awarding this contract to the Social Security Administration instead of competing it?
The provided data states the contract was 'NOT COMPETED UNDER SAP' and awarded as a 'DEFINITIVE CONTRACT' to the Social Security Administration. Without further details on the specific circumstances or justifications for this limited competition, it is unclear why a full and open competition was not pursued. This lack of transparency raises concerns about potential inefficiencies or missed opportunities for better pricing and service.
What are the specific data security and privacy measures in place for handling electronic death records?
The provided data does not detail the specific security and privacy measures for handling electronic death records. Given the sensitive nature of this information, it is imperative that the Social Security Administration adheres to stringent federal data protection standards and that the Texas Department of State Health Services has robust oversight mechanisms in place to ensure compliance and prevent breaches.
How does the $5.7 million contract value compare to similar electronic death record systems in other states?
Benchmarking this $5.7 million contract value against similar electronic death record systems in other states is challenging without more granular data on the scope of services, user base, and specific technological components. However, the fact that it was not competed under SAP and awarded to a federal agency suggests the price may not reflect the most cost-effective solution achievable through competitive bidding.
Industry Classification
NAICS: Information › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1100 W 49TH ST, AUSTIN, TX, 78756
Business Categories: Category Business, Government, U.S. National Government, Not Designated a Small Business, U.S. Regional/State Government
Financial Breakdown
Contract Ceiling: $9,916,299
Exercised Options: $5,735,218
Current Obligation: $5,735,218
Actual Outlays: $3,502,714
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: YES
Timeline
Start Date: 2024-07-24
Current End Date: 2026-12-26
Potential End Date: 2028-12-26 00:00:00
Last Modified: 2026-03-06
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