California's Electronic Death Records System Contract Awarded at $7.26M for Computing Infrastructure
Contract Overview
Contract Amount: $7,256,510 ($7.3M)
Contractor: Public Health, California Department of
Awarding Agency: Social Security Administration
Start Date: 2024-08-15
End Date: 2026-12-26
Contract Duration: 863 days
Daily Burn Rate: $8.4K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: CALIFORNIA (CA) - ELECTRONIC DEATH RECORDS (EDR)
Place of Performance
Location: SACRAMENTO, SACRAMENTO County, CALIFORNIA, 95814
Plain-Language Summary
Social Security Administration obligated $7.3 million to PUBLIC HEALTH, CALIFORNIA DEPARTMENT OF for work described as: CALIFORNIA (CA) - ELECTRONIC DEATH RECORDS (EDR) Key points: 1. Contract awarded to Social Security Administration for computing infrastructure, data processing, and web hosting. 2. The contract value is $7.26 million with a duration of 863 days. 3. This is a definitive contract with a firm fixed price. 4. The contract was not competed under SAP, raising potential competition concerns.
Value Assessment
Rating: questionable
The contract value of $7.26 million for computing infrastructure and related services appears high without a competitive benchmark. Further analysis is needed to compare pricing against similar government or commercial contracts for EDR systems.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was not competed under SAP, indicating a limited competition approach. This method may not have resulted in the best possible price discovery for the government.
Taxpayer Impact: The $7.26 million expenditure represents taxpayer funds allocated to a critical public health system. Ensuring cost-effectiveness is paramount for responsible use of these funds.
Public Impact
Ensures the continuity of California's Electronic Death Records system, crucial for public health data and vital statistics. Potential for increased costs due to lack of full and open competition. Impacts the efficiency and accuracy of death record management in California.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition
- Lack of SAP competition
- Potential for overpricing
Positive Signals
- Definitive contract awarded
- Firm fixed price agreement
- Addresses critical public health need
Sector Analysis
This contract falls under the IT and Data Processing sector, specifically related to government infrastructure for vital records. Benchmarks for similar EDR systems are scarce, making direct cost comparisons difficult.
Small Business Impact
There is no indication that small businesses were involved in this procurement, as the awardee is the Social Security Administration. Future procurements should consider opportunities for small business participation.
Oversight & Accountability
The lack of competition under SAP warrants closer oversight to ensure the government received fair value. Accountability for the pricing and performance of this contract will be essential.
Related Government Programs
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Social Security Administration Contracting
- Social Security Administration Programs
Risk Flags
- Limited competition raises concerns about price fairness.
- Lack of transparency in the procurement process.
- Potential for cost overruns without competitive pressure.
- Absence of small business participation.
Tags
computing-infrastructure-providers-data-, social-security-administration, ca, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Social Security Administration awarded $7.3 million to PUBLIC HEALTH, CALIFORNIA DEPARTMENT OF. CALIFORNIA (CA) - ELECTRONIC DEATH RECORDS (EDR)
Who is the contractor on this award?
The obligated recipient is PUBLIC HEALTH, CALIFORNIA DEPARTMENT OF.
Which agency awarded this contract?
Awarding agency: Social Security Administration (Social Security Administration).
What is the total obligated amount?
The obligated amount is $7.3 million.
What is the period of performance?
Start: 2024-08-15. End: 2026-12-26.
What is the justification for not competing this contract under SAP, and what specific benefits were identified to warrant a limited competition approach?
The justification for not competing under SAP is not explicitly stated in the provided data. Typically, limited competition is used when only one source can provide the required service or when urgency dictates. Without further details, it's difficult to assess if the benefits of this approach outweigh the potential drawbacks of reduced price competition and innovation.
How does the $7.26 million contract value compare to industry benchmarks for similar Electronic Death Records systems or comparable IT infrastructure services?
Direct industry benchmarks for Electronic Death Records (EDR) systems are difficult to ascertain due to the specialized nature of such platforms and varying state-specific requirements. However, the $7.26 million for computing infrastructure, data processing, and web hosting over approximately two years suggests a significant investment. A thorough cost analysis comparing it to commercial cloud hosting and data management services for large datasets would be necessary to determine its competitiveness.
What are the key performance indicators (KPIs) and service level agreements (SLAs) in place to ensure the effectiveness and reliability of the EDR system under this contract?
The provided data does not specify the key performance indicators (KPIs) or service level agreements (SLAs) associated with this contract. For a critical system like Electronic Death Records, robust KPIs and SLAs are essential to ensure data accuracy, system uptime, security, and timely processing. These metrics would typically cover aspects like system availability, data integrity, response times, and security compliance.
Industry Classification
NAICS: Information › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1615 CAPITOL AVE, SACRAMENTO, CA, 95814
Business Categories: Category Business, Government, U.S. Local Government, U.S. National Government, Not Designated a Small Business, U.S. Regional/State Government
Financial Breakdown
Contract Ceiling: $12,635,120
Exercised Options: $7,256,510
Current Obligation: $7,256,510
Actual Outlays: $4,375,982
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2024-08-15
Current End Date: 2026-12-26
Potential End Date: 2028-12-26 00:00:00
Last Modified: 2026-04-07
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