Treasury awards $2.07M for data management, with a 364-day term and firm fixed price

Contract Overview

Contract Amount: $2,068,297 ($2.1M)

Contractor: Abaco Strategy, LLC

Awarding Agency: Department of the Treasury

Start Date: 2025-10-03

End Date: 2026-10-02

Contract Duration: 364 days

Daily Burn Rate: $5.7K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: DATA ENTRY, DOCUMENT MANAGEMENT, SCANNING, AND SUPPORT SERVICES

Place of Performance

Location: CINCINNATI, HAMILTON County, OHIO, 45202

State: Ohio Government Spending

Plain-Language Summary

Department of the Treasury obligated $2.1 million to ABACO STRATEGY, LLC for work described as: DATA ENTRY, DOCUMENT MANAGEMENT, SCANNING, AND SUPPORT SERVICES Key points: 1. The contract value of $2.07 million for data management services appears reasonable for a one-year term. 2. Competition was conducted under 'full and open competition after exclusion of sources,' suggesting a potentially limited but still competitive process. 3. The firm fixed-price contract type shifts performance risk to the contractor. 4. The contract is for data entry, document management, scanning, and support services. 5. The contractor, ABACO STRATEGY, LLC, is based in Ohio. 6. The contract duration is 364 days, aligning with a standard one-year service period.

Value Assessment

Rating: good

The contract value of $2.07 million for 364 days of data management services seems within a reasonable range for this type of support. Without specific benchmarks for 'data entry, document management, scanning, and support services' in the federal market, a direct comparison is difficult. However, the firm fixed-price structure suggests that the contractor bears the risk of cost overruns, which can be a positive indicator of value if the price is competitive.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'full and open competition after exclusion of sources.' This procurement method indicates that while the competition was intended to be open, specific sources may have been excluded for defined reasons, potentially limiting the pool of bidders. The number of bidders is not provided, making it difficult to fully assess the level of competition and its impact on price discovery.

Taxpayer Impact: The 'limited' competition level, as indicated by the procurement method, may mean that taxpayers did not benefit from the widest possible range of offers, potentially leading to a less competitive price than under a truly full and open solicitation.

Public Impact

Federal agencies requiring data entry, document management, and scanning services will benefit from this contract. The services delivered will support the Bureau of the Fiscal Service in managing its data efficiently. The geographic impact is primarily within the operational scope of the Bureau of the Fiscal Service, likely supporting federal financial operations. The contract supports the workforce involved in data management and administrative support roles.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The procurement method 'full and open competition after exclusion of sources' raises questions about why certain sources were excluded and if this limited competition.
Lack of specific details on the number of bidders makes it hard to confirm the extent of competition and its impact on pricing.
The specific nature of 'support services' is broad and could encompass a wide range of activities, requiring clear performance standards.

Positive Signals

The contract is firm fixed-price, which places cost risk on the contractor and can lead to predictable costs for the government.
The contract duration of 364 days allows for a full year of service, providing continuity.
The award to ABACO STRATEGY, LLC, based in Ohio, supports businesses within the specified geographic region.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically under computer systems design services. The market for federal data management and document processing is substantial, driven by the need for efficient record-keeping and digital transformation across agencies. Comparable spending benchmarks would typically involve analyzing other contracts for similar services, considering factors like volume of data, complexity of digitization, and required support levels.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a set-aside provision. The primary contractor, ABACO STRATEGY, LLC, is not explicitly identified as a small business in the provided data, but its size would determine its own subcontracting opportunities or requirements if it were a large business.

Oversight & Accountability

Oversight for this contract would typically be managed by the Bureau of the Fiscal Service, the contracting activity. Accountability measures are embedded in the firm fixed-price contract type, requiring the contractor to deliver services as specified. Transparency is generally facilitated through contract databases like FPDS, where award details are published. Inspector General jurisdiction would apply if any fraud, waste, or abuse related to the contract were suspected.

Related Government Programs

Federal Records Management Services
Document Imaging and Management Solutions
Information Technology Support Services
Administrative and Business Support Services

Risk Flags

Limited competition due to exclusion of sources
Potential for performance issues if quality standards are not rigorously enforced
Lack of detailed historical spending data for benchmarking

Frequently Asked Questions

What is this federal contract paying for?

Department of the Treasury awarded $2.1 million to ABACO STRATEGY, LLC. DATA ENTRY, DOCUMENT MANAGEMENT, SCANNING, AND SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is ABACO STRATEGY, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Treasury (Bureau of the Fiscal Service).

What is the total obligated amount?

The obligated amount is $2.1 million.

What is the period of performance?

Start: 2025-10-03. End: 2026-10-02.

What is the track record of ABACO STRATEGY, LLC in performing similar federal contracts?

Information regarding the specific track record of ABACO STRATEGY, LLC in performing similar federal contracts is not detailed in the provided data. A comprehensive assessment would require reviewing their past performance evaluations, contract history, and any reported issues or successes on previous government engagements. Understanding their experience with data entry, document management, and scanning services, particularly for federal agencies, is crucial for evaluating their capability to successfully execute this $2.07 million award. Without this historical data, the assessment of their reliability and past performance remains incomplete.

How does the awarded price compare to market rates for similar data management services?

The provided data does not include specific market rate benchmarks for the 'data entry, document management, scanning, and support services' being procured. To assess value for money, a comparison would be needed against industry pricing for similar services, considering factors such as the volume of documents, complexity of scanning and indexing, and the level of ongoing support required. The firm fixed-price nature of the contract is a positive indicator, as it shifts cost-overrun risk to the contractor. However, without comparative pricing data, it's challenging to definitively state if $2.07 million represents excellent value.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks associated with this contract include potential performance issues by the contractor (ABACO STRATEGY, LLC), such as delays, quality deficiencies in data entry or scanning, or failure to provide adequate support. The firm fixed-price contract type mitigates financial risk for the government by capping costs. Performance risks are typically mitigated through clearly defined service level agreements (SLAs), performance metrics, and regular oversight by the Bureau of the Fiscal Service. The procurement method, 'full and open competition after exclusion of sources,' might introduce a risk of not achieving the best possible price due to a potentially limited bidder pool.

How effective is the 'full and open competition after exclusion of sources' method in ensuring competitive pricing for taxpayers?

The effectiveness of 'full and open competition after exclusion of sources' in ensuring competitive pricing for taxpayers is variable and depends heavily on the specific reasons for excluding sources. If sources are excluded based on objective, justifiable criteria (e.g., lack of specific certifications, past performance issues), and a sufficient number of capable bidders remain, it can still yield competitive pricing. However, if the exclusions are overly broad or not well-justified, it can limit the bidder pool, potentially leading to higher prices than a truly unrestricted full and open competition. Without knowing the specifics of the exclusions, it's difficult to definitively assess the impact on taxpayer value.

What is the historical spending pattern for data management services by the Bureau of the Fiscal Service?

The provided data snippet does not contain historical spending patterns for data management services by the Bureau of the Fiscal Service. To analyze this, one would need to access historical contract databases (like FPDS) and query for similar contract actions awarded by this agency over previous fiscal years. Examining past spending would reveal trends in contract values, durations, types of services procured, and the contractors frequently used. This historical context is essential for benchmarking the current $2.07 million award and identifying any significant deviations or patterns in the agency's procurement of these services.

What are the potential implications of the firm fixed-price contract type on service quality?

A firm fixed-price (FFP) contract type generally incentivizes the contractor to control costs and operate efficiently to maximize profit. For service quality, the implications can be mixed. On one hand, the contractor has a strong incentive to meet the contract's performance requirements to receive payment. On the other hand, if not carefully managed with robust performance standards and oversight, an FFP contract could lead a contractor to cut corners on quality to save costs, especially if the profit margin is tight. Clear performance metrics and quality assurance surveillance plans are critical to ensure that cost-efficiency does not come at the expense of service quality.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - DATA CENTER

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 20341426R00001

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 107 HARRISON ST NE, LEESBURG, VA, 20176

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Hispanic American Owned Business, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $4,177,944

Exercised Options: $2,068,297

Current Obligation: $2,068,297

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 47QTCB21D0189

IDV Type: GWAC

Timeline