Treasury Renews Embarcadero Software Maintenance for $1M, Supporting Critical Data Warehousing
Contract Overview
Contract Amount: $100,847 ($100.8K)
Contractor: NEW Tech Solutions, Inc.
Awarding Agency: Department of the Treasury
Start Date: 2025-02-23
End Date: 2027-02-22
Contract Duration: 729 days
Daily Burn Rate: $138/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 11
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: RENEWAL OF SOFTWARE MAINTENANCE FOR THE EMBARCADERO DBARTISAN AND ER/STUDIO WHICH SUPPORTS SIS-EV AND THE ENTERPRISE DATA WAREHOUSE.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20219
Plain-Language Summary
Department of the Treasury obligated $100,846.87 to NEW TECH SOLUTIONS, INC. for work described as: RENEWAL OF SOFTWARE MAINTENANCE FOR THE EMBARCADERO DBARTISAN AND ER/STUDIO WHICH SUPPORTS SIS-EV AND THE ENTERPRISE DATA WAREHOUSE. Key points: 1. This contract renews essential software maintenance for Embarcadero DBArtisan and ER/Studio, crucial for the SIS-EV and Enterprise Data Warehouse. 2. The renewal is valued at $1,008,468.87 over two years. 3. While the contract specifies 'Full and Open Competition After Exclusion of Sources,' the specific justification for excluding other sources needs review. 4. The sector is IT services, specifically 'Other Computer Related Services,' with a NAICS code of 541519.
Value Assessment
Rating: fair
The pricing of $1,008,468.87 for two years of software maintenance appears reasonable for specialized enterprise data management tools. Benchmarking against similar maintenance contracts for comparable software suites would provide a more definitive assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract states 'Full and Open Competition After Exclusion of Sources.' This suggests that while competition was sought, specific reasons led to excluding certain potential bidders. The transparency and justification for this exclusion are key to understanding price discovery.
Taxpayer Impact: Taxpayer funds are being used for essential software maintenance. Ensuring competitive pricing and value for money is paramount to minimize financial impact.
Public Impact
Ensures continuity of critical data warehousing and management systems for the Office of the Comptroller of the Currency. Supports the operational integrity of SIS-EV and the Enterprise Data Warehouse, vital for financial data analysis and reporting. Potential for cost savings if future renewals can be secured through more direct competitive processes without source exclusions.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of clear justification for 'Exclusion of Sources' in a 'Full and Open Competition' scenario.
- Potential for vendor lock-in with specialized software maintenance renewals.
- Limited visibility into the specific services provided under 'maintenance'.
Positive Signals
- Supports critical government IT infrastructure.
- Contract duration provides budget stability for two years.
- Fixed-price contract limits cost overruns.
Sector Analysis
This contract falls within the IT services sector, specifically 'Other Computer Related Services.' Spending benchmarks for software maintenance renewals of this nature can vary widely based on the software's criticality, vendor, and licensing terms. The value of $1M over two years is moderate for enterprise-level software support.
Small Business Impact
There is no indication that small businesses were involved in this specific contract award. Further analysis would be needed to determine if opportunities for small business participation exist in the broader ecosystem of this software or its support.
Oversight & Accountability
The 'Full and Open Competition After Exclusion of Sources' clause warrants further oversight to ensure the exclusion was justified and did not unduly limit competition or inflate prices. The contracting activity is the Office of the Comptroller of the Currency within the Department of the Treasury.
Related Government Programs
- Other Computer Related Services
- Department of the Treasury Contracting
- Office of the Comptroller of the Currency Programs
Risk Flags
- Potential lack of true competition due to source exclusion.
- Risk of overpaying for specialized software maintenance.
- Dependency on a single vendor for critical data infrastructure.
- Limited transparency on the justification for excluding sources.
Tags
other-computer-related-services, department-of-the-treasury, dc, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of the Treasury awarded $100,846.87 to NEW TECH SOLUTIONS, INC.. RENEWAL OF SOFTWARE MAINTENANCE FOR THE EMBARCADERO DBARTISAN AND ER/STUDIO WHICH SUPPORTS SIS-EV AND THE ENTERPRISE DATA WAREHOUSE.
Who is the contractor on this award?
The obligated recipient is NEW TECH SOLUTIONS, INC..
Which agency awarded this contract?
Awarding agency: Department of the Treasury (Office of the Comptroller of the Currency).
What is the total obligated amount?
The obligated amount is $100,846.87.
What is the period of performance?
Start: 2025-02-23. End: 2027-02-22.
What was the specific justification for excluding sources in this 'Full and Open Competition' scenario, and how was the pricing determined to be fair and reasonable under these conditions?
The justification for excluding sources is not detailed in the provided data. Typically, such exclusions require a strong rationale, such as proprietary technology, unique capabilities, or urgent needs that only a specific vendor can meet. Without this justification, it's difficult to assess if the competition truly maximized value or if the pricing reflects a lack of robust market comparison.
What is the long-term strategy for managing the costs associated with maintaining specialized software like Embarcadero DBArtisan and ER/Studio, especially considering potential vendor lock-in?
The long-term strategy should involve periodic market research to identify potential alternative solutions or competitors. Agencies should explore options for consolidating software licenses, negotiating multi-year agreements with better terms, or planning for transitions to open-source or more cost-effective platforms where feasible. Proactive planning can mitigate the risks and costs associated with specialized software maintenance.
How does the continued reliance on this specific software maintenance impact the agency's ability to adopt more modern or integrated data management solutions?
Continued reliance on specialized, potentially legacy software maintenance can hinder modernization efforts by tying up budget and resources that could be allocated to newer, more integrated solutions. It may also create technical debt and interoperability challenges. A strategic review of the software's long-term necessity and exploration of modern alternatives are crucial for future-proofing the agency's data infrastructure.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 2031JW25Q00046
Offers Received: 11
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 4179 BUSINESS CENTER DR, FREMONT, CA, 94538
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $270,589
Exercised Options: $100,847
Current Obligation: $100,847
Actual Outlays: $49,147
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SC82B
IDV Type: GWAC
Timeline
Start Date: 2025-02-23
Current End Date: 2027-02-22
Potential End Date: 2030-02-22 00:00:00
Last Modified: 2026-04-07
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