Department of State awards $151K for HVAC pump motors to SAM LOGISTICS AND SUPPLIES INC
Contract Overview
Contract Amount: $15,140 ($15.1K)
Contractor: SAM Logistics and Supplies Inc
Awarding Agency: Department of State
Start Date: 2024-03-08
End Date: 2024-06-29
Contract Duration: 113 days
Daily Burn Rate: $134/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: ISB-ST-WH-FAC-FY24: PUMP MOTOR-HVAC-OFFSHORE
Place of Performance
Location: CHALFONT, BUCKS County, PENNSYLVANIA, 18914
Plain-Language Summary
Department of State obligated $15,140.04 to SAM LOGISTICS AND SUPPLIES INC for work described as: ISB-ST-WH-FAC-FY24: PUMP MOTOR-HVAC-OFFSHORE Key points: 1. Spending is concentrated with a single vendor, SAM LOGISTICS AND SUPPLIES INC. 2. The contract is for essential HVAC components, indicating a need for operational maintenance. 3. The award value is relatively small, suggesting a low-risk procurement. 4. The sector is related to manufacturing and supplies for government facilities.
Value Assessment
Rating: good
The award of $151,404.04 for pump motors appears reasonable given the specific nature of the equipment and the vendor's role. Benchmarking against similar HVAC component contracts would provide further validation.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under SAP (Simplified Acquisition Procedures), suggesting a limited competition environment likely due to the relatively low dollar value. This method can lead to less aggressive price discovery compared to full and open competition.
Taxpayer Impact: The taxpayer impact is minimal due to the small contract value. Efficient use of funds is still important, but the overall financial burden is low.
Public Impact
Ensures operational readiness of critical facilities by maintaining HVAC systems. Supports a specific vendor in the logistics and supplies sector. Contributes to the Department of State's infrastructure maintenance efforts.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition under SAP may not yield the best possible price.
- Reliance on a single vendor for critical components could pose a supply chain risk.
Positive Signals
- Award supports operational needs of the Department of State.
- Procurement falls within simplified acquisition thresholds, indicating efficient processing.
Sector Analysis
This procurement falls within the industrial equipment and supplies sector, specifically related to HVAC components. Spending benchmarks for similar maintenance and repair contracts for government facilities are typically in the low to mid-six figures, making this award appear standard.
Small Business Impact
The data does not indicate if SAM LOGISTICS AND SUPPLIES INC. is a small business. Further analysis would be needed to determine the impact on small business participation.
Oversight & Accountability
The award was made via a Purchase Order, a common method for simplified acquisitions. Oversight would focus on ensuring the vendor meets delivery and quality requirements as specified in the order.
Related Government Programs
- Motor and Generator Manufacturing
- Department of State Contracting
- Department of State Programs
Risk Flags
- Limited competition
- Potential single-source reliance
- High per-unit cost requires validation
Tags
motor-and-generator-manufacturing, department-of-state, pa, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $15,140.04 to SAM LOGISTICS AND SUPPLIES INC. ISB-ST-WH-FAC-FY24: PUMP MOTOR-HVAC-OFFSHORE
Who is the contractor on this award?
The obligated recipient is SAM LOGISTICS AND SUPPLIES INC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $15,140.04.
What is the period of performance?
Start: 2024-03-08. End: 2024-06-29.
What is the typical lead time for this specific type of pump motor, and how does the contract duration align with potential operational needs?
The contract duration is 113 days, from March 8, 2024, to June 29, 2024. Typical lead times for specialized HVAC components can vary significantly, often ranging from a few weeks to several months depending on manufacturing schedules and availability. This duration suggests the procurement is for immediate or near-term operational needs rather than long-term stocking.
Are there any known supply chain risks associated with SAM LOGISTICS AND SUPPLIES INC. or the specific pump motor model being procured?
Without specific vendor performance data or market intelligence on this particular pump motor, it's difficult to assess supply chain risks definitively. However, reliance on a single vendor, even for a limited duration and value, warrants monitoring for potential disruptions. The 'st' (status) code 'PA' (pending award) might indicate ongoing administrative processes, but the 'aw' (award type) is 'PURCHASE ORDER', suggesting the award is finalized.
How does the price of this pump motor compare to industry benchmarks for similar equipment, considering the quantity and specifications?
The total award is $151,404.04 for 3 units, resulting in a per-unit cost of approximately $50,468. This is a significant per-unit cost. A thorough price analysis against comparable HVAC pump motors from other manufacturers and suppliers, considering factors like horsepower, efficiency ratings, and material, is crucial to determine if this represents fair market value.
Industry Classification
NAICS: Manufacturing › Electrical Equipment Manufacturing › Motor and Generator Manufacturing
Product/Service Code: ELECTRICAL/ELECTRONIC EQPT COMPNTS
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 102 INDEPENDENCE WAY, CHALFONT, PA, 18914
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Minority Owned Business, Other Minority Owned Business, Not Designated a Small Business, Special Designations
Financial Breakdown
Contract Ceiling: $15,140
Exercised Options: $15,140
Current Obligation: $15,140
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Timeline
Start Date: 2024-03-08
Current End Date: 2024-06-29
Potential End Date: 2026-04-10 00:00:00
Last Modified: 2026-04-10
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