State Dept. Spends $48K on VTC Equipment from CDW Government LLC
Contract Overview
Contract Amount: $47,959 ($48.0K)
Contractor: CDW Government LLC
Awarding Agency: Department of State
Start Date: 2026-04-10
End Date: 2026-04-10
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: EQUIPM: VTC CONFERENCE ROOMS - DT AND DT PROGRAM
Place of Performance
Location: VERNON HILLS, LAKE County, ILLINOIS, 60061
State: Illinois Government Spending
Plain-Language Summary
Department of State obligated $47,958.99 to CDW GOVERNMENT LLC for work described as: EQUIPM: VTC CONFERENCE ROOMS - DT AND DT PROGRAM Key points: 1. Spending is concentrated with a single vendor, CDW Government LLC. 2. The contract was competed under SAP, suggesting a potentially limited competition. 3. The equipment is for VTC conference rooms, indicating a need for communication infrastructure. 4. The sector is Audio and Video Equipment Manufacturing.
Value Assessment
Rating: fair
The total award amount is $47,958.99. Without specific unit details or a direct comparison to similar VTC equipment contracts, a precise pricing assessment is difficult. However, the amount suggests a moderate investment for conference room setups.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under SAP (Simplified Acquisition Procedures), which typically involves limited competition. While this can expedite the procurement process, it may not always yield the most competitive pricing compared to full and open competition.
Taxpayer Impact: Taxpayer funds are being used for essential communication equipment. The impact is likely minimal given the relatively small award amount, but efficient pricing is still important.
Public Impact
Enhances communication capabilities for the Department of State. Supports remote collaboration and virtual meetings. Acquisition of modern audio and video equipment.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition under SAP
- Single vendor concentration
Positive Signals
- Supports essential government functions
- Modernization of communication infrastructure
Sector Analysis
The Department of State is procuring audio and video equipment, falling under the Audio and Video Equipment Manufacturing sector. Spending benchmarks for VTC equipment can vary widely based on features and scale, but this award appears to be for a moderate number of conference rooms.
Small Business Impact
The data indicates the award went to CDW Government LLC, a large business. There is no indication that small businesses were involved in this specific procurement.
Oversight & Accountability
The Department of State is responsible for overseeing this contract. Standard procurement regulations and oversight processes would apply to ensure proper execution and delivery of the VTC equipment.
Related Government Programs
- Audio and Video Equipment Manufacturing
- Department of State Contracting
- Department of State Programs
Risk Flags
- Limited competition
- Single vendor award
- Lack of detailed specifications for value assessment
Tags
audio-and-video-equipment-manufacturing, department-of-state, il, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $47,958.99 to CDW GOVERNMENT LLC. EQUIPM: VTC CONFERENCE ROOMS - DT AND DT PROGRAM
Who is the contractor on this award?
The obligated recipient is CDW GOVERNMENT LLC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $47,958.99.
What is the period of performance?
Start: 2026-04-10. End: 2026-04-10.
What specific VTC equipment was procured, and what are the key features that justify the cost?
The provided data does not specify the exact VTC equipment or its features. To assess value, a detailed breakdown of items (e.g., cameras, microphones, displays, control systems) and their technical specifications would be necessary. This would allow for comparison against market prices for comparable technology and determine if the $47,958.99 award represents a fair price for the capabilities acquired.
What was the rationale for using SAP, and were any efforts made to broaden competition?
The rationale for using Simplified Acquisition Procedures (SAP) is typically to streamline the procurement of goods and services below certain dollar thresholds, aiming for efficiency. However, the data doesn't detail the specific justification or if alternative methods to increase competition, such as posting on SAM.gov for broader visibility, were considered before awarding to CDW Government LLC.
How will the effectiveness of this VTC equipment be measured to ensure it meets the Department of State's communication needs?
Effectiveness is typically measured through user feedback, system uptime, and successful completion of virtual meetings. The Department of State should have performance metrics outlined in the purchase order, potentially including requirements for image/audio quality and system reliability. Post-implementation reviews would confirm if the equipment adequately supports their operational requirements.
Industry Classification
NAICS: Manufacturing › Audio and Video Equipment Manufacturing › Audio and Video Equipment Manufacturing
Product/Service Code: OFFICE SUPPLIES AND DEVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 230 N MILWAUKEE AVE, VERNON HILLS, IL, 60061
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $47,959
Exercised Options: $47,959
Current Obligation: $47,959
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Timeline
Start Date: 2026-04-10
Current End Date: 2026-04-10
Potential End Date: 2026-04-10 00:00:00
Last Modified: 2026-04-10
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