State Dept. Awards $8.6M Passport Office Renovation to Medpro Systems LLC
Contract Overview
Contract Amount: $8,606,814 ($8.6M)
Contractor: Medpro Systems LLC
Awarding Agency: Department of State
Start Date: 2025-10-10
End Date: 2028-06-09
Contract Duration: 973 days
Daily Burn Rate: $8.8K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 5
Pricing Type: FIRM FIXED PRICE
Sector: Construction
Official Description: CHARLESTON REGIONAL CENTER BUILDING D PASSPORT OFFICE RENOVATION
Place of Performance
Location: NORTH CHARLESTON, CHARLESTON County, SOUTH CAROLINA, 29405
Plain-Language Summary
Department of State obligated $8.6 million to MEDPRO SYSTEMS LLC for work described as: CHARLESTON REGIONAL CENTER BUILDING D PASSPORT OFFICE RENOVATION Key points: 1. The contract is for renovation of Passport Office facilities. 2. Medpro Systems LLC is the sole awardee. 3. The contract type is Firm Fixed Price. 4. The duration is 973 days. 5. The project is located in South Carolina.
Value Assessment
Rating: fair
The award amount of $8.6 million for a 973-day renovation project appears within a reasonable range for commercial building construction of this scope. Benchmarking against similar government renovation contracts would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The competition method was 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES'. This suggests an initial broad solicitation followed by a narrowing of sources, which may limit price discovery compared to unrestricted full and open competition.
Taxpayer Impact: The firm fixed price contract aims to control costs, but the limited competition could potentially lead to a higher price than if broader competition were pursued.
Public Impact
Improved passport processing facilities could enhance citizen services. The renovation project will create construction jobs in South Carolina. Taxpayers are funding the renovation of federal facilities. The project duration of nearly three years may impact operational continuity.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition may have inflated costs.
- Long project duration could lead to cost overruns or delays.
Positive Signals
- Firm Fixed Price contract provides cost certainty.
- Renovation aims to improve critical government infrastructure.
Sector Analysis
This contract falls under Commercial and Institutional Building Construction. Spending in this sector can vary significantly based on project size, complexity, and location. Federal construction projects often adhere to specific building codes and security requirements.
Small Business Impact
The data indicates that small business participation was not a factor in this award (ss: false, sb: false). Further analysis would be needed to determine if opportunities were missed for small businesses in this construction project.
Oversight & Accountability
The Department of State is responsible for overseeing this contract. Standard oversight procedures for federal construction projects should be in place to ensure quality, adherence to schedule, and budget compliance.
Related Government Programs
- Commercial and Institutional Building Construction
- Department of State Contracting
- Department of State Programs
Risk Flags
- Limited competition may lead to higher costs.
- Long project duration increases risk of delays and cost escalation.
- Lack of small business participation noted.
- Potential for unforeseen issues in building renovations.
Tags
commercial-and-institutional-building-co, department-of-state, sc, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $8.6 million to MEDPRO SYSTEMS LLC. CHARLESTON REGIONAL CENTER BUILDING D PASSPORT OFFICE RENOVATION
Who is the contractor on this award?
The obligated recipient is MEDPRO SYSTEMS LLC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $8.6 million.
What is the period of performance?
Start: 2025-10-10. End: 2028-06-09.
What specific factors led to the exclusion of sources after initial full and open competition, and how did this impact the final price?
The specific reasons for excluding sources after the initial solicitation are not detailed in the provided data. This exclusion could be due to technical qualifications, past performance, or other criteria set by the agency. If the pool of eligible bidders was significantly reduced, it may have limited competitive pressure, potentially resulting in a higher price than if a broader range of qualified contractors had remained in contention.
What are the key performance indicators (KPIs) for this renovation project, and how will their achievement be measured to ensure effectiveness?
Key performance indicators for this renovation project would likely include adherence to the project schedule, completion within the firm fixed price budget, quality of construction meeting specified standards, and successful integration of new passport processing systems. Effectiveness will be measured through post-completion inspections, user feedback from passport office staff, and potentially metrics related to improved processing times or capacity once the renovated facilities are operational.
Given the nearly three-year duration, what are the contingency plans for potential cost increases or unforeseen challenges during the renovation?
While a Firm Fixed Price contract generally shifts cost overrun risk to the contractor, significant unforeseen challenges (e.g., discovery of hazardous materials, major structural issues) could necessitate contract modifications. The Department of State's contingency planning would likely involve a contract officer's reserve fund, clear change order procedures, and robust project management to mitigate risks and address issues promptly, potentially through negotiated change orders if scope changes are unavoidable.
Industry Classification
NAICS: Construction › Nonresidential Building Construction › Commercial and Institutional Building Construction
Product/Service Code: CONSTRUCT OF STRUCTURES/FACILITIES › CONSTRUCTION OF BUILDINGS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: 19AQMM25R0163
Offers Received: 5
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 909 TALL PINE RD, MOUNT PLEASANT, SC, 29464
Business Categories: Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $8,606,814
Exercised Options: $8,606,814
Current Obligation: $8,606,814
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Timeline
Start Date: 2025-10-10
Current End Date: 2028-06-09
Potential End Date: 2028-06-09 00:00:00
Last Modified: 2026-04-02
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