State Dept. Awards $2.2M for Milan Winter Olympics Lodging to C W Worldwide Meetings Inc

Contract Overview

Contract Amount: $2,231,617 ($2.2M)

Contractor: C W Worldwide Meetings Inc

Awarding Agency: Department of State

Start Date: 2024-02-06

End Date: 2026-05-31

Contract Duration: 845 days

Daily Burn Rate: $2.6K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: LABOR HOURS

Sector: Other

Official Description: HOTEL AND LODGING FOR DS AGENTS IN MILAN FOR WINTER OLYMPICS 2026

Plain-Language Summary

Department of State obligated $2.2 million to C W WORLDWIDE MEETINGS INC for work described as: HOTEL AND LODGING FOR DS AGENTS IN MILAN FOR WINTER OLYMPICS 2026 Key points: 1. Significant contract for lodging services during a major international event. 2. Competition method indicates potential for competitive pricing. 3. Risk of price escalation due to event-driven demand. 4. Travel agency sector is highly competitive, but specialized event services can command premiums.

Value Assessment

Rating: fair

The award amount of $2.23 million for lodging services over 845 days appears reasonable given the scope and duration. However, without specific per-diem rates or comparable event lodging costs, a precise valuation is difficult.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition after exclusion of sources, suggesting a robust price discovery process. This method aims to ensure the government receives competitive pricing.

Taxpayer Impact: Taxpayer funds are being used for essential logistical support for government agents at a high-profile international event, ensuring operational effectiveness.

Public Impact

Ensures operational support for Department of State agents attending the Winter Olympics. Supports the logistical needs of a major international sporting event. Potential impact on local Milan lodging market during the Olympics.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price gouging due to event demand.
Logistical complexities of international event support.
Reliance on a single contractor for critical services.

Positive Signals

Full and open competition utilized.
Clear contract duration and scope.
Awarded to a specialized travel agency.

Sector Analysis

This contract falls within the travel agency sector, specifically focused on specialized event logistics. Spending benchmarks for similar large-scale event accommodations can vary widely based on location and duration.

Small Business Impact

The data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors. Further analysis would be needed to assess small business participation.

Oversight & Accountability

The Department of State is responsible for overseeing this contract. Standard oversight procedures for travel and lodging contracts would apply, including performance monitoring and payment verification.

Related Government Programs

Travel Agencies
Department of State Contracting
Department of State Programs

Risk Flags

Potential for price inflation due to event demand.
Limited visibility into specific per-diem rates.
Reliance on a single vendor for critical lodging.
Geopolitical or event-related disruptions.

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $2.2 million to C W WORLDWIDE MEETINGS INC. HOTEL AND LODGING FOR DS AGENTS IN MILAN FOR WINTER OLYMPICS 2026

Who is the contractor on this award?

The obligated recipient is C W WORLDWIDE MEETINGS INC.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $2.2 million.

What is the period of performance?

Start: 2024-02-06. End: 2026-05-31.

What is the average per-diem rate negotiated for the lodging, and how does it compare to government rates for Milan?

The provided data does not specify the average per-diem rate. A key analytical step would be to compare the negotiated rates against the GSA per-diem rates for Milan during the relevant period to assess value for money and identify potential overspending.

What are the specific risks associated with providing lodging for agents during a major international event like the Winter Olympics?

Risks include inflated pricing due to high demand, limited availability of suitable accommodations, potential security concerns, and logistical challenges in coordinating travel and lodging for multiple agents. Ensuring contract flexibility for unforeseen circumstances is also crucial.

How effectively will this contract support the Department of State's mission during the Winter Olympics?

The contract's effectiveness hinges on the reliability of the lodging provider and the quality of accommodations. If C W Worldwide Meetings Inc. delivers seamless, secure, and comfortable lodging, it will directly support agent productivity and mission success during the event.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Travel Arrangement and Reservation Services › Travel Agencies

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › TRAVEL, LODGING, RECRUITMENT SVCS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Address: 1023 ROUTE 146, CLIFTON PARK, NY, 12065

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $2,231,617

Exercised Options: $2,231,617

Current Obligation: $2,231,617

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 19AQMM19D0126

IDV Type: IDC

Timeline