State Dept. Awards $4.88M Facilities Maintenance Contract to PACARCTIC, LLC for Florida Regional Center
Contract Overview
Contract Amount: $4,881,161 ($4.9M)
Contractor: Pacarctic, LLC
Awarding Agency: Department of State
Start Date: 2018-11-01
End Date: 2026-08-31
Contract Duration: 2,860 days
Daily Burn Rate: $1.7K/day
Competition Type: NOT AVAILABLE FOR COMPETITION
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: COMPLETE FACILITIES MAINTENANCE FLORIDA REGIONAL CENTER US DEPARTMENT OF STATE
Place of Performance
Location: FORT LAUDERDALE, BROWARD County, FLORIDA, 33309
State: Florida Government Spending
Plain-Language Summary
Department of State obligated $4.9 million to PACARCTIC, LLC for work described as: COMPLETE FACILITIES MAINTENANCE FLORIDA REGIONAL CENTER US DEPARTMENT OF STATE Key points: 1. Contract awarded for facilities maintenance services at the Florida Regional Center. 2. PACARCTIC, LLC is the sole contractor for this delivery order. 3. The contract spans nearly eight years, indicating a long-term need. 4. Services fall under Facilities Support Services, a common government requirement.
Value Assessment
Rating: fair
The contract value of $4.88 million over nearly 8 years suggests a moderate annual spend. Without comparable contracts or detailed scope, assessing value is difficult. The firm fixed-price structure provides cost certainty for the government.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract is listed as 'NOT AVAILABLE FOR COMPETITION', indicating a limited competition approach. This could be due to specific requirements, existing relationships, or other factors that restrict broader bidding, potentially impacting price discovery.
Taxpayer Impact: The limited competition raises questions about whether taxpayers received the best possible price. Further justification for the non-competitive award is needed to ensure optimal use of funds.
Public Impact
Ensures operational readiness of the Florida Regional Center through essential maintenance. Supports the Department of State's infrastructure management and service delivery. Provides employment opportunities through PACARCTIC, LLC's operations.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition raises concerns about potential overpricing.
- Lack of detailed performance metrics makes assessing effectiveness challenging.
- Long contract duration without clear performance reviews could lead to complacency.
Positive Signals
- Firm fixed-price contract provides budget predictability.
- Contract supports critical infrastructure for a government facility.
- Clear end date provides a defined period for service.
Sector Analysis
Facilities Support Services (NAICS 561210) is a broad category encompassing maintenance and operational support for buildings and grounds. Government spending in this sector is substantial, driven by the need to maintain federal properties nationwide. Benchmarks vary widely based on facility size, type, and location.
Small Business Impact
The data does not indicate whether small businesses were involved as subcontractors or partners in this contract. Further investigation would be needed to determine the extent of small business participation.
Oversight & Accountability
Oversight would typically involve contract officers and program managers within the Department of State ensuring PACARCTIC, LLC meets the terms of the delivery order. Regular performance reviews and adherence to the firm fixed-price agreement are key accountability measures.
Related Government Programs
- Facilities Support Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Limited competition award.
- Lack of transparency on justification for sole-source.
- Potential for cost inefficiencies due to limited bidding.
- Long contract duration without clear performance indicators.
Tags
facilities-support-services, department-of-state, fl, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $4.9 million to PACARCTIC, LLC. COMPLETE FACILITIES MAINTENANCE FLORIDA REGIONAL CENTER US DEPARTMENT OF STATE
Who is the contractor on this award?
The obligated recipient is PACARCTIC, LLC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $4.9 million.
What is the period of performance?
Start: 2018-11-01. End: 2026-08-31.
What specific factors justified the 'NOT AVAILABLE FOR COMPETITION' status for this significant facilities maintenance contract?
The justification for a 'NOT AVAILABLE FOR COMPETITION' award typically stems from unique circumstances, such as urgent needs where only one source can reasonably fulfill the requirement, or if the services are a continuation of a previous contract with specific proprietary knowledge or equipment involved. Without specific documentation from the Department of State, the exact reasons remain unclear, but these are common rationales.
How does the $4.88 million contract value compare to industry benchmarks for similar facilities maintenance services in Florida?
Benchmarking this contract's value requires detailed information on the scope of services, square footage maintained, specific maintenance tasks (e.g., HVAC, janitorial, groundskeeping), and the complexity of the Florida Regional Center. A preliminary assessment suggests the annual spend is moderate, but without a detailed comparison of service levels and facility characteristics, it's difficult to definitively state if it aligns with or deviates from industry norms.
What performance metrics are in place to ensure PACARCTIC, LLC delivers effective facilities maintenance throughout the contract's duration?
The provided data does not specify the performance metrics or Service Level Agreements (SLAs) associated with this contract. Effective oversight would require clearly defined metrics for response times, quality of work, preventative maintenance completion, and customer satisfaction. The absence of this information in the summary makes it difficult to assess how the government will ensure the contractor's effectiveness and accountability over the nearly eight-year period.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services
Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS
Competition & Pricing
Extent Competed: NOT AVAILABLE FOR COMPETITION
Solicitation Procedures: ONLY ONE SOURCE
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 3800 CENTERPOINT DR STE 502, ANCHORAGE, AK, 99503
Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $6,298,786
Exercised Options: $6,029,404
Current Obligation: $4,881,161
Actual Outlays: $1,279,235
Contract Characteristics
Multi-Year Contract: Yes
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 19AQMM18D0117
IDV Type: IDC
Timeline
Start Date: 2018-11-01
Current End Date: 2026-08-31
Potential End Date: 2026-08-31 00:00:00
Last Modified: 2026-02-03
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