Department of Labor awards $54.6K for Imaging Management System licenses and maintenance

Contract Overview

Contract Amount: $54,571 ($54.6K)

Contractor: Compucom, Inc.

Awarding Agency: Department of Labor

Start Date: 2026-04-01

End Date: 2027-03-31

Contract Duration: 364 days

Daily Burn Rate: $150/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: IMAGING MANAGEMENT SYSTEM (MIMS) LICENSES. ORDER TO OBTAIN IMAGING MANAGEMENT SYSTEM (MIMS) LICENSES AND MAINTENANCE SUPPORT SERVICES WITH A PERIOD OF PERFORMANCE FROM APRIL 1, 2026, THROUGH MARCH 31, 2027.

Place of Performance

Location: PITTSBURGH, ALLEGHENY County, PENNSYLVANIA, 15219

State: Pennsylvania Government Spending

Plain-Language Summary

Department of Labor obligated $54,571.33 to COMPUCOM, INC. for work described as: IMAGING MANAGEMENT SYSTEM (MIMS) LICENSES. ORDER TO OBTAIN IMAGING MANAGEMENT SYSTEM (MIMS) LICENSES AND MAINTENANCE SUPPORT SERVICES WITH A PERIOD OF PERFORMANCE FROM APRIL 1, 2026, THROUGH MARCH 31, 2027. Key points: 1. Contract focuses on essential software licensing and support for a one-year period. 2. The award was made on a non-competitive basis under the Simplified Acquisition Procedures. 3. Pricing appears reasonable for a single-year software license and maintenance agreement. 4. The contract value is relatively small, indicating a focused scope of work. 5. This procurement supports the operational needs of the Office of the Assistant Secretary for Administration and Management. 6. The duration of the contract is one year, aligning with typical software license terms.

Value Assessment

Rating: good

The contract value of $54,571.33 for one year of imaging management system licenses and maintenance appears reasonable. Benchmarking against similar software license and support contracts is challenging without more specific details on the system's capabilities and user base. However, for a single-year term, the price seems aligned with typical IT software acquisition costs for specialized systems. The firm-fixed-price structure provides cost certainty for the Department of Labor.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was not competed under the Simplified Acquisition Procedures (SAP), indicating a sole-source or limited competition award. The data suggests it was likely procured directly from CompuCom, Inc. without a broad solicitation. This approach may be justified if CompuCom is the sole provider of the MIMS software or if there are specific technical integration requirements that limit competition. However, the lack of open competition means potential cost savings from a competitive bidding process may have been foregone.

Taxpayer Impact: For taxpayers, a sole-source award means there is a reduced opportunity to benefit from competitive pricing, potentially leading to a higher cost than if multiple vendors had bid.

Public Impact

The primary beneficiaries are the administrative and management staff within the Department of Labor's Office of the Assistant Secretary for Administration and Management. The contract delivers essential software licenses for an Imaging Management System (MIMS). It also provides crucial maintenance support services to ensure the system's functionality and reliability. The geographic impact is localized to the Department of Labor's operations, likely within Pennsylvania where the order was placed. Workforce implications are minimal, primarily involving the IT support staff responsible for managing the software.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to higher costs than a fully competed contract.
Reliance on a single vendor for critical software and maintenance could pose future supply chain risks.
Limited transparency into the procurement process due to sole-source award.

Positive Signals

Ensures continuity of essential imaging management services for the agency.
Firm-fixed-price contract provides budget certainty for the specified period.
Supports the operational efficiency of administrative and management functions within the DOL.

Sector Analysis

This contract falls within the broader Information Technology (IT) sector, specifically under computer-related services. The market for imaging management systems is diverse, ranging from large enterprise solutions to specialized departmental tools. While the exact market size for MIMS is not readily available, the overall IT services market is substantial. This contract represents a small, focused procurement for a specific software solution, likely catering to the unique needs of a government agency rather than a broad commercial application.

Small Business Impact

The contract data indicates that small business participation was not a factor in this award, as the 'sb' field is false and the contract was not competed under SAP. There is no indication of small business set-asides or subcontracting requirements associated with this specific purchase order. Therefore, this award does not directly impact the small business ecosystem.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Labor's internal procurement and financial management offices. As a purchase order under SAP, it is subject to standard agency procurement regulations and oversight. Transparency is limited due to the sole-source nature of the award. There is no specific mention of an Inspector General's direct involvement in this particular, small-value award, though the IG's office generally oversees departmental spending.

Related Government Programs

IT Software Licensing
Software Maintenance Services
Imaging and Document Management Systems
Department of Labor IT Procurement
Simplified Acquisition Procedures (SAP) Awards

Risk Flags

Sole-source award limits competitive pricing benefits.
Potential for vendor lock-in with proprietary software.
Limited public information on specific system capabilities.

Frequently Asked Questions

What is this federal contract paying for?

Department of Labor awarded $54,571.33 to COMPUCOM, INC.. IMAGING MANAGEMENT SYSTEM (MIMS) LICENSES. ORDER TO OBTAIN IMAGING MANAGEMENT SYSTEM (MIMS) LICENSES AND MAINTENANCE SUPPORT SERVICES WITH A PERIOD OF PERFORMANCE FROM APRIL 1, 2026, THROUGH MARCH 31, 2027.

Who is the contractor on this award?

The obligated recipient is COMPUCOM, INC..

Which agency awarded this contract?

Awarding agency: Department of Labor (Office of the Assistant Secretary for Administration and Management).

What is the total obligated amount?

The obligated amount is $54,571.33.

What is the period of performance?

Start: 2026-04-01. End: 2027-03-31.

What is the specific functionality of the Imaging Management System (MIMS) being procured?

The provided data does not specify the exact functionalities of the Imaging Management System (MIMS). However, based on the name, it is likely a system designed to capture, store, manage, and retrieve digital images and documents. This could include features such as document scanning, optical character recognition (OCR), workflow automation for document processing, version control, audit trails, and secure access controls. Such systems are crucial for government agencies to manage vast amounts of information efficiently and compliantly, supporting administrative, operational, and record-keeping functions.

How does the $54,571.33 cost compare to similar imaging management system licenses and maintenance contracts within the federal government?

Direct comparison of the $54,571.33 cost is difficult without knowing the specific features, user count, and support level of the MIMS being procured. However, for a one-year term, this amount is relatively modest for enterprise-level software. Many federal agencies procure larger, more comprehensive document management solutions that can cost hundreds of thousands or even millions of dollars annually. This contract likely represents a smaller-scale deployment or a specific module within a larger system. The firm-fixed-price nature provides cost certainty, but the lack of competition limits the ability to benchmark against other potential vendors' pricing for comparable services.

What are the potential risks associated with procuring this software and maintenance on a sole-source basis?

Procuring software and maintenance on a sole-source basis carries several risks. Firstly, it eliminates the opportunity for competitive bidding, which could lead to paying a premium price compared to what might be achieved through a competitive process. Secondly, it creates vendor lock-in, making it difficult and potentially costly to switch to a different vendor in the future, even if better solutions or pricing become available. Thirdly, there's a risk of reduced service quality or responsiveness, as the vendor may have less incentive to perform exceptionally when competition is absent. Finally, it limits transparency in the procurement process, making it harder to justify the expenditure to oversight bodies or the public.

What is CompuCom, Inc.'s track record with the Department of Labor and other federal agencies for similar IT services?

The provided data does not include specific details on CompuCom, Inc.'s track record with the Department of Labor or other federal agencies for similar IT services. A comprehensive assessment would require reviewing contract databases (like FPDS-NG) for past performance, contract values, and types of services rendered by CompuCom. Understanding their history, including any past performance issues or successes, is crucial for evaluating the reliability and value of this current award. Without this historical context, it's difficult to definitively assess their suitability beyond the immediate scope of this purchase order.

What is the expected impact of this contract on the Department of Labor's administrative and management operations?

This contract is expected to ensure the continued operational efficiency of the Department of Labor's administrative and management functions by providing necessary licenses and maintenance for the Imaging Management System (MIMS). The system likely supports critical processes related to document handling, information retrieval, and workflow management. By securing these services for the period of April 1, 2026, through March 31, 2027, the Department avoids disruptions to these operations, ensuring that staff have access to the tools needed for their daily tasks. This continuity is vital for maintaining productivity and compliance within the Office of the Assistant Secretary for Administration and Management.

Are there any alternative or open-source imaging management solutions that the Department of Labor could consider in the future to reduce costs or increase competition?

The Department of Labor could explore alternative and open-source imaging management solutions for future procurements to potentially reduce costs and foster competition. Open-source options, such as Mayan EDMS or Paperless-ngx, offer robust features without licensing fees, though they may require more in-house technical expertise for implementation and maintenance. For future competitive bids, the Department could also solicit proposals for commercial off-the-shelf (COTS) solutions from a wider range of vendors, potentially including cloud-based Software-as-a-Service (SaaS) offerings. Evaluating these alternatives would involve a thorough analysis of functional requirements, total cost of ownership (including implementation, training, and support), and the agency's internal IT capabilities.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 1605TB-26-Q-00033

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1401 W CARSON ST, PITTSBURGH, PA, 15219

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $54,571

Exercised Options: $54,571

Current Obligation: $54,571

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline