DOJ awards $5,200 for copier replacement in SCIF, highlighting need for specialized IT services

Contract Overview

Contract Amount: $5,200 ($5.2K)

Contractor: CDW Government LLC

Awarding Agency: Department of Justice

Start Date: 2026-04-01

End Date: 2026-05-01

Contract Duration: 30 days

Daily Burn Rate: $173/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: (2) REPLACEMENT COPIERS FOR THE CIVIL DIVISION'S SCIF IN LST.

Place of Performance

Location: VERNON HILLS, LAKE County, ILLINOIS, 60061

State: Illinois Government Spending

Plain-Language Summary

Department of Justice obligated $5,200 to CDW GOVERNMENT LLC for work described as: (2) REPLACEMENT COPIERS FOR THE CIVIL DIVISION'S SCIF IN LST. Key points: 1. Contract value is modest, suggesting a focused need for specific equipment. 2. Competition dynamics indicate a standard procurement process for IT hardware. 3. Performance period is short, implying a quick turnaround or temporary need. 4. Sector positioning is within IT hardware and support services. 5. Risk indicators appear low due to the small contract value and defined scope.

Value Assessment

Rating: good

The contract value of $5,200 for two replacement copiers is relatively small. Benchmarking against similar government procurements for office equipment suggests this price is within a reasonable range, especially considering potential bulk discounts or specific model requirements for a Sensitive Compartmented Information Facility (SCIF). The firm fixed-price structure helps control costs for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. While the specific number of bidders is not provided, this method generally fosters competitive pricing and ensures the government receives the best value. The award type is a delivery order, suggesting it was part of a larger indefinite-delivery/indefinite-quantity (IDIQ) contract or a similar framework.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by allowing market forces to drive down prices for necessary equipment.

Public Impact

The primary beneficiaries are the personnel within the Department of Justice's Civil Division SCIF who require reliable document reproduction capabilities. The service delivered is the provision of two replacement copiers, essential for daily operations. The geographic impact is localized to the specific SCIF facility in Illinois. Workforce implications are minimal, primarily involving the installation and potential maintenance of the copiers.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Short performance period could indicate potential urgency or a need for rapid deployment.
Lack of detailed technical specifications in the summary makes it difficult to assess if the chosen copiers are optimally suited for SCIF environments.

Positive Signals

Awarded under full and open competition, suggesting a competitive pricing environment.
Firm fixed-price contract type provides cost certainty for the government.
Delivery order structure implies adherence to established procurement vehicles.

Sector Analysis

This contract falls within the broader IT hardware and services sector, specifically focusing on office equipment procurement. The market for government copiers and multifunction devices is competitive, with numerous vendors offering solutions. The value of this specific contract is small relative to the overall government IT spending, but it represents a common type of procurement for maintaining essential office infrastructure across various agencies.

Small Business Impact

The provided data does not indicate any specific small business set-aside or subcontracting requirements for this contract. As it was awarded under full and open competition, it's possible that small businesses could have bid, but there's no explicit indication of their participation or benefit. Further analysis of the specific IDIQ vehicle, if applicable, would be needed to determine subcontracting opportunities.

Oversight & Accountability

The contract is subject to standard federal procurement oversight. As a delivery order under a likely larger contract, oversight would stem from the contracting officer at the Department of Justice. Transparency is facilitated by public contract databases. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

General Services Administration (GSA) Schedule IT contracts
Department of Justice IT procurement
Office equipment procurement
SCIF infrastructure support

Risk Flags

Short performance period could pose logistical challenges if delays occur.
Lack of detailed technical specifications limits full assessment of suitability.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $5,200 to CDW GOVERNMENT LLC. (2) REPLACEMENT COPIERS FOR THE CIVIL DIVISION'S SCIF IN LST.

Who is the contractor on this award?

The obligated recipient is CDW GOVERNMENT LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $5,200.

What is the period of performance?

Start: 2026-04-01. End: 2026-05-01.

What specific models of copiers were procured, and do they meet SCIF security requirements?

The provided data does not specify the exact models of the two replacement copiers. However, given the location within a Sensitive Compartmented Information Facility (SCIF), it is highly probable that the selected copiers meet stringent security requirements mandated for such environments. These requirements often include features like secure data erasure, hardened firmware, and potentially specific network isolation protocols. The contracting officer would have ensured compliance with relevant security directives (e.g., ICD 503) during the selection process, even if the specific models are not publicly detailed in this summary.

How does the $5,200 price compare to market rates for similar government-grade copiers?

The $5,200 price for two replacement copiers is a modest sum, suggesting either a focus on essential functionality over advanced features or potentially a competitive bid outcome. Without knowing the specific models and their capabilities (e.g., print/scan/copy volume, security features, network integration), a precise market comparison is difficult. However, government-grade copiers, especially those meeting SCIF standards, can range from $1,000 to $5,000 or more per unit depending on features and volume capacity. This contract's total value suggests the copiers are likely mid-range or that the competition was particularly effective.

What is the typical duration for contracts involving copier replacements in federal agencies?

The typical duration for contracts involving copier replacements can vary significantly. For outright purchases like this delivery order, the 'duration' often refers to the delivery and installation period, which is very short (30 days). However, many agencies utilize copier leases or service contracts that can extend for several years (e.g., 3-5 years), encompassing maintenance, supplies, and replacement units. This specific contract's short timeframe suggests a direct purchase for immediate replacement needs rather than a long-term leasing or managed print service agreement.

What are the potential risks associated with a short 30-day performance period for copier delivery?

A short 30-day performance period for copier delivery primarily carries risks related to timely fulfillment and potential disruption if the vendor faces unforeseen logistical or supply chain issues. If the existing copiers fail unexpectedly before the new ones arrive, operations could be significantly impacted. There's also a minor risk that the vendor might rush installation, potentially leading to suboptimal setup or initial malfunctions. However, for a relatively small purchase of standard equipment, these risks are generally manageable, especially with the firm fixed-price structure providing leverage for the government.

How does the 'Computer Systems Design Services' NAICS code apply to copier procurement?

The NAICS code 541512, 'Computer Systems Design Services,' might seem unusual for a copier procurement. However, it can encompass a broader range of IT-related services beyond just hardware sales. In this context, it likely includes the integration of the copiers into the existing IT network, configuration of security settings, and potentially ensuring compatibility with the SCIF's specific IT infrastructure. Government procurements often use broader NAICS codes to capture the full scope of services associated with technology deployment, including setup and integration, rather than just the physical product.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - END USER

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 230 N MILWAUKEE AVE, VERNON HILLS, IL, 60061

Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,200

Exercised Options: $5,200

Current Obligation: $5,200

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QTCA18D004K

IDV Type: FSS

Timeline