DOJ's FBI Spends $8.5M on KVM Switches via Full & Open Competition
Contract Overview
Contract Amount: $8,494,255 ($8.5M)
Contractor: Government Acquisitions Inc
Awarding Agency: Department of Justice
Start Date: 2025-09-18
End Date: 2026-03-31
Contract Duration: 194 days
Daily Burn Rate: $43.8K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 9
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: ITBB 25-2 KVM SWITCHES
Place of Performance
Location: CINCINNATI, HAMILTON County, OHIO, 45202
State: Ohio Government Spending
Plain-Language Summary
Department of Justice obligated $8.5 million to GOVERNMENT ACQUISITIONS INC for work described as: ITBB 25-2 KVM SWITCHES Key points: 1. The FBI is acquiring KVM switches for $8.5M, a significant investment in IT infrastructure. 2. The contract was awarded using full and open competition, indicating a competitive bidding process. 3. The firm-fixed-price contract type suggests predictable costs for the government. 4. The North American Industry Classification System (NAICS) code 541519 covers 'Other Computer Related Services'.
Value Assessment
Rating: good
The total award amount of $8.5M for 9 units of KVM switches appears high on the surface. However, without specific details on the KVM switch capabilities and quantities per unit, a precise per-unit cost benchmark is difficult. The benchmark of $43,785 per unit is provided, but its accuracy depends heavily on the specific technical requirements.
Cost Per Unit: $43,785
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' suggesting that while competition was sought, specific sources may have been excluded initially. This method aims for competitive pricing but could limit the pool of bidders.
Taxpayer Impact: The use of full and open competition is generally beneficial for taxpayers as it encourages multiple vendors to bid, potentially driving down prices and ensuring value for money.
Public Impact
Ensures FBI agents have necessary tools for secure and efficient access to multiple computer systems. Supports critical law enforcement operations by maintaining robust IT infrastructure. The acquisition of advanced KVM switches can enhance cybersecurity posture. Investment in IT hardware contributes to the modernization of federal agencies.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for limited competition due to 'exclusion of sources' clause.
- High per-unit cost benchmark requires further validation against specific technical requirements.
- Contract duration of 194 days is relatively short for a large hardware acquisition.
Positive Signals
- Awarded through full and open competition.
- Firm fixed price contract provides cost certainty.
- Supports critical FBI operations.
Sector Analysis
The IT hardware sector is characterized by rapid technological advancements and competitive pricing. Spending on IT infrastructure, such as KVM switches, is crucial for federal agencies to maintain operational efficiency and security. Benchmarks for similar IT hardware can vary widely based on specifications and volume.
Small Business Impact
The provided data does not indicate whether small businesses participated in or benefited from this contract. Further analysis would be needed to determine the extent of small business involvement.
Oversight & Accountability
The contract was awarded by the Department of Justice's Federal Bureau of Investigation. Oversight would typically involve contract performance monitoring, quality assurance, and financial accountability measures to ensure the KVM switches meet specifications and are delivered on time.
Related Government Programs
- Other Computer Related Services
- Department of Justice Contracting
- Federal Bureau of Investigation Programs
Risk Flags
- High per-unit cost benchmark.
- Ambiguity in 'exclusion of sources' clause.
- Lack of detailed technical specifications.
- Short contract duration for a significant hardware purchase.
Tags
other-computer-related-services, department-of-justice, oh, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $8.5 million to GOVERNMENT ACQUISITIONS INC. ITBB 25-2 KVM SWITCHES
Who is the contractor on this award?
The obligated recipient is GOVERNMENT ACQUISITIONS INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Bureau of Investigation).
What is the total obligated amount?
The obligated amount is $8.5 million.
What is the period of performance?
Start: 2025-09-18. End: 2026-03-31.
What specific technical capabilities do these KVM switches offer to justify the per-unit cost?
The provided data lacks specific technical details about the KVM switches. Understanding their features, such as the number of ports, video resolution support, security protocols, and management capabilities, is crucial for a thorough cost-benefit analysis. Without this information, it's difficult to definitively assess if the $43,785 per-unit benchmark represents fair value for the required functionality.
What was the rationale for excluding certain sources in the 'full and open competition after exclusion of sources' award method?
The exclusion of sources in a 'full and open competition' scenario typically occurs when specific technical requirements, security certifications, or existing infrastructure compatibility necessitate limiting the vendor pool. The rationale would likely stem from unique operational needs of the FBI's IT environment, ensuring that only vendors capable of meeting stringent demands could participate, thereby mitigating potential risks associated with non-compliant solutions.
How will the effectiveness of these KVM switches be measured to ensure they meet the FBI's operational needs?
Effectiveness will likely be measured through acceptance testing upon delivery, ensuring the switches meet all specified technical requirements and performance standards. Post-implementation, key performance indicators could include system uptime, latency, security compliance adherence, and user feedback from FBI personnel. Regular performance reviews and adherence to service level agreements, if applicable, will also contribute to assessing their ongoing effectiveness.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - END USER
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 15F06725Q0000481
Offers Received: 9
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 2060 READING ROAD, CINCINNATI, OH, 45202
Business Categories: Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $8,494,255
Exercised Options: $8,494,255
Current Obligation: $8,494,255
Actual Outlays: $8,468,702
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SD23B
IDV Type: GWAC
Timeline
Start Date: 2025-09-18
Current End Date: 2026-03-31
Potential End Date: 2026-03-31 00:00:00
Last Modified: 2026-02-23
More Contracts from Government Acquisitions Inc
- Land Mobile Radio Standarditation Hhsn263999900442i — $91.1M (Department of Defense)
- Purchase of Workstations, KVM Switches, Monitors, Headsets — $32.0M (Department of Justice)
- Description: Gsd/Gamb Remedy SW Subscription POP: 3/31/2022 - 3/30/2027 — $21.4M (Department of Agriculture)
- Desktops and Related Services to Complete an Agency-Wide Hardware Refresh AS Part of the Atlas CCE Project. Equipment to BE Shipped to Multiple Locations — $21.3M (Department of Homeland Security)
- FY12 Oracle Premier Support — $18.9M (Department of the Treasury)
Other Department of Justice Contracts
- Contractor Owned and Operated Existing Correctional Facility for Approximately 3,500 LOW Security Male Inmates — $794.5M (Cornell Companies, Inc.)
- Detention Services - SAN Diego — $776.9M (THE GEO Group, Inc.)
- CO: Telly Renfroe Award of NEW Task Order Base Year Initial Funding — $616.4M (AT&T Enterprises, LLC)
- TAS 151060 - Services for the Management and Operation of a Contractor-Owned, Contractor-Operated, Correctional Facility for 2,567 Beds in Adams County, Mississippi — $574.3M (Corecivic, Inc.)
- Provide Services for the Management and Operation of a Correctional Facility in Accordance With Rfp-Pcc-0014 — $568.9M (Cornell Companies, Inc.)