DOJ's $1.27M March 2025 contract for off-site medical services awarded to J Allen and Associates

Contract Overview

Contract Amount: $1,265,627 ($1.3M)

Contractor: J Allen and Associates of Texas, LLC

Awarding Agency: Department of Justice

Start Date: 2025-03-01

End Date: 2025-03-31

Contract Duration: 30 days

Daily Burn Rate: $42.2K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: B2 / FY25 / MARCH / J. ALLEN / OFF-SITE COMPREHENSIVE MEDICAL SERVICES.

Place of Performance

Location: TUCSON, PIMA County, ARIZONA, 85741

State: Arizona Government Spending

Plain-Language Summary

Department of Justice obligated $1.3 million to J ALLEN AND ASSOCIATES OF TEXAS, LLC for work described as: B2 / FY25 / MARCH / J. ALLEN / OFF-SITE COMPREHENSIVE MEDICAL SERVICES. Key points: 1. Contract value represents a significant portion of the $4.2M benchmark for similar services. 2. Competition dynamics indicate a potentially favorable pricing environment for the government. 3. Performance risk appears low given the short duration and specific service scope. 4. This contract supports the Federal Prison System's need for specialized medical care. 5. The firm fixed-price structure provides cost certainty for the government. 6. Geographic focus on Arizona for service delivery.

Value Assessment

Rating: good

The contract's value of $1.27 million for a one-month period is notable. Benchmarking against the provided $4.2 million figure for comparable services suggests this award is within a reasonable range, potentially indicating good value. The firm fixed-price contract type further enhances cost predictability. Further analysis would benefit from comparing the per-diem or per-service rates against industry standards for comprehensive medical services within correctional facilities.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting that multiple vendors had the opportunity to bid. This competitive process is generally expected to drive down prices and ensure the government receives the best value. The number of bidders is not specified, but the open competition is a positive indicator for price discovery and market responsiveness.

Taxpayer Impact: Full and open competition typically leads to more competitive pricing, which directly benefits taxpayers by ensuring federal funds are used efficiently.

Public Impact

Inmates within the Federal Prison System in Arizona will receive comprehensive off-site medical services. The contract ensures continuity of care for medical needs that cannot be met by on-site facilities. Services are delivered within Arizona, impacting the local healthcare provider ecosystem. Potential for supporting local healthcare jobs through the contracted services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if off-site needs exceed initial projections.
Dependence on the contractor's ability to provide timely and quality care.
Ensuring seamless coordination between on-site prison medical staff and off-site providers.

Positive Signals

Firm fixed-price contract provides budget certainty.
Awarded through full and open competition, suggesting competitive pricing.
Short contract duration limits long-term financial exposure.
Specific service scope may reduce complexity and risk.

Sector Analysis

This contract falls within the Healthcare sector, specifically focusing on medical services for federal correctional facilities. The market for providing healthcare within correctional systems is specialized, often involving contracts with private entities to supplement government-provided care. The benchmark of $4.2 million for similar services indicates a substantial market for these types of contracts, with significant annual spending likely across various agencies and locations.

Small Business Impact

The provided data indicates that small business participation was not a specific set-aside for this contract (ss: false, sb: false). While this contract was awarded through full and open competition, there is no explicit information on subcontracting opportunities for small businesses. Future analysis could explore whether the prime contractor has a history of engaging small businesses in their supply chain.

Oversight & Accountability

Oversight for this contract would likely be managed by the Bureau of Prisons (BOP) contracting officers and program managers. The firm fixed-price nature of the contract provides a degree of financial oversight. Transparency is facilitated by the contract award being publicly available. The Inspector General's office for the Department of Justice would have jurisdiction for audits and investigations if any irregularities were suspected.

Related Government Programs

Federal Prison System Medical Services
Bureau of Prisons Healthcare Contracts
Off-site Inmate Medical Care
Department of Justice Healthcare Procurement

Risk Flags

Potential for higher costs compared to on-site care.
Logistical challenges in inmate transportation and security.
Risk of fragmented continuity of care.
Dependence on contractor's performance and quality.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $1.3 million to J ALLEN AND ASSOCIATES OF TEXAS, LLC. B2 / FY25 / MARCH / J. ALLEN / OFF-SITE COMPREHENSIVE MEDICAL SERVICES.

Who is the contractor on this award?

The obligated recipient is J ALLEN AND ASSOCIATES OF TEXAS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $1.3 million.

What is the period of performance?

Start: 2025-03-01. End: 2025-03-31.

What is the historical spending pattern for off-site comprehensive medical services by the Federal Prison System in Arizona?

Analyzing historical spending for off-site comprehensive medical services by the Federal Prison System (FPS) in Arizona requires accessing historical contract databases. Without direct access to this data, we can infer potential trends. Given the current contract's value of approximately $1.27 million for a single month, and a benchmark of $4.2 million for similar services, it suggests that the FPS expends significant resources on external medical care. If this contract is representative of a recurring need, annual spending in Arizona alone could range from several million to tens of millions of dollars, depending on the frequency and scope of such off-site needs. Factors influencing historical spending would include inmate population health trends, the capacity of on-site medical facilities, and the availability of specialized off-site providers. A detailed historical analysis would involve examining contract awards over the past 5-10 fiscal years for the Arizona region to identify patterns in contract values, durations, and the types of services procured.

How does the per-unit cost of this contract compare to industry benchmarks for similar medical services in correctional settings?

Determining the precise per-unit cost requires a breakdown of the services provided and their associated quantities (e.g., per diem rates, cost per procedure, cost per patient encounter). The current data provides a total contract value ($1.27M) for a 30-day period. To benchmark effectively, we would need to compare this against industry standards for comprehensive medical services within correctional facilities. For instance, if the contract covers a specific number of inmate patient-days, we could calculate a per-patient-day cost. Similarly, if specific procedures are included, their costs could be compared. The benchmark of $4.2 million for similar services provides a high-level comparison, suggesting the $1.27 million award is potentially cost-effective for the month. However, a more granular comparison with publicly available data on correctional healthcare costs or rates charged by other providers to similar government entities would offer a more definitive assessment of value for money.

What is the track record of J Allen and Associates of Texas, LLC in providing medical services to government entities?

Evaluating the track record of J Allen and Associates of Texas, LLC requires a review of their past performance on government contracts, particularly those with the Department of Justice or other federal agencies. Information regarding past performance can often be found in federal procurement databases (like SAM.gov or FPDS) which may list previous awards, contract types, and performance evaluations. A positive track record would include successful completion of similar medical service contracts, adherence to contract terms, positive past performance reviews, and a history of meeting quality and timeliness standards. Conversely, any history of contract disputes, performance issues, or negative past performance ratings would be a concern. Without specific historical contract data for J Allen and Associates, it's difficult to provide a definitive assessment of their track record. Further research into their contract history and any available performance feedback is recommended.

What are the potential risks associated with relying on off-site medical services for inmates?

Relying on off-site medical services for inmates presents several potential risks. Firstly, there are logistical challenges related to inmate transportation, security during transit and at the external facility, and timely return to the correctional institution. Delays in transportation or treatment can impact inmate health and institutional operations. Secondly, continuity of care can be fragmented; off-site providers may not have full access to the inmate's complete medical history maintained by the facility, potentially leading to incomplete treatment or adverse drug interactions. Thirdly, there are security risks associated with moving inmates outside the secure perimeter of the prison. Finally, the cost of off-site services can be significantly higher than on-site care due to transportation, security escorts, and potentially higher provider fees, impacting the overall budget. Effective risk mitigation involves robust security protocols, clear communication channels between on-site and off-site medical staff, and careful vendor selection.

How does the firm fixed-price contract type influence the risk and cost-effectiveness of this medical services contract?

A firm fixed-price (FFP) contract type is generally considered advantageous for the government when the scope of work is well-defined and the risks of cost overruns are relatively low. For this off-site comprehensive medical services contract, the FFP structure means that J Allen and Associates of Texas, LLC is obligated to perform the specified services for a predetermined price, regardless of their actual costs. This provides the Department of Justice with significant cost certainty and budget predictability. The risk of cost overruns is primarily borne by the contractor. This structure incentivizes the contractor to manage their costs efficiently to maximize profit. From a cost-effectiveness standpoint, if the contractor accurately estimates their costs and the scope is precisely met, FFP can lead to good value. However, if unforeseen circumstances arise that significantly increase the contractor's costs beyond their estimate, they may cut corners on quality or service delivery to maintain profitability, which could be a risk to the quality of care.

Industry Classification

NAICS: Health Care and Social Assistance › General Medical and Surgical Hospitals › General Medical and Surgical Hospitals

Product/Service Code: MEDICAL SERVICES › GENERAL HEALTH CARE SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 15 MARYS CREEK LN, FRIENDSWOOD, TX, 77546

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $1,265,627

Exercised Options: $1,265,627

Current Obligation: $1,265,627

Actual Outlays: $1,265,740

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 15BFA022D00000022

IDV Type: IDC

Timeline