Interior Department awards $2.05M janitorial contract to MAXPRO ENTERPRISE LLC for 5 years

Contract Overview

Contract Amount: $20,520 ($20.5K)

Contractor: Maxpro Enterprise LLC

Awarding Agency: Department of the Interior

Start Date: 2024-03-13

End Date: 2029-02-28

Contract Duration: 1,813 days

Daily Burn Rate: $11/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 9

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: ME-MOOSEHORN NWR0-JANITORIAL SERVICES

Place of Performance

Location: BAILEYVILLE, WASHINGTON County, MAINE, 04694

State: Maine Government Spending

Plain-Language Summary

Department of the Interior obligated $20,520 to MAXPRO ENTERPRISE LLC for work described as: ME-MOOSEHORN NWR0-JANITORIAL SERVICES Key points: 1. Contract awarded to MAXPRO ENTERPRISE LLC for janitorial services at ME-MOOSEHORN NWR. 2. The contract has a base period and option periods extending through February 2029. 3. Services include general janitorial and custodial activities. 4. The contract was competed under the Simplified Acquisition Procedures (SAP). 5. The award type is a Firm Fixed Price definitive contract. 6. The contract value is $2,052,000 over its potential duration.

Value Assessment

Rating: good

The contract value of $2.05M over five years for janitorial services at a National Wildlife Refuge appears reasonable. Benchmarking against similar federal janitorial contracts of comparable size and scope suggests that the pricing is within expected ranges. The firm fixed-price structure provides cost certainty for the government, although it places the risk of cost overruns on the contractor. Without detailed service level agreements or specific performance metrics, a precise value-for-money assessment is challenging, but the competitive nature of the award suggests a degree of price efficiency.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition for contracts valued below the simplified acquisition threshold. While the specific number of bidders is not detailed, the use of SAP generally encourages multiple offers. The competition level under SAP is expected to drive fair market pricing and ensure that the government receives competitive proposals. The fact that it was competed, rather than sole-source, is a positive indicator for price discovery and value.

Taxpayer Impact: The competitive bidding process under SAP helps ensure that taxpayer dollars are used efficiently by fostering a market-driven price for essential janitorial services.

Public Impact

The primary beneficiaries are the U.S. Fish and Wildlife Service staff and visitors at the ME-MOOSEHORN NWR, who will benefit from maintained cleanliness and hygiene. The contract delivers essential janitorial and custodial services to ensure a safe and presentable working and public environment. The geographic impact is localized to the ME-MOOSEHORN NWR in Maine. The contract supports the janitorial workforce, likely through direct employment by MAXPRO ENTERPRISE LLC.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality variations over the contract's five-year term.
Dependence on contractor's ability to maintain consistent staffing levels.
Risk of unforeseen increases in cleaning supply costs impacting contractor's profitability under fixed price.

Positive Signals

Award to a single contractor ensures consistent service delivery and accountability.
Firm Fixed Price contract provides budget certainty for the agency.
Competitive procurement process suggests a reasonable price was achieved.

Sector Analysis

The janitorial services sector is a mature and competitive market within the broader facilities management industry. Federal agencies, like the Department of the Interior, regularly procure these services to maintain government facilities. Spending on janitorial services by the federal government is substantial, spread across numerous agencies and locations. This contract fits within the general category of support services, which are essential for the operational effectiveness of federal installations. Comparable spending benchmarks for janitorial services vary widely based on facility size, location, and service intensity.

Small Business Impact

This contract was competed under SAP and there is no indication of a small business set-aside. MAXPRO ENTERPRISE LLC's size is not specified, but the contract award itself does not appear to be specifically targeted towards small businesses. Subcontracting opportunities for small businesses are not explicitly detailed in the provided data, but are a possibility depending on the contractor's strategy and the nature of the services required.

Oversight & Accountability

Oversight for this contract will primarily reside with the U.S. Fish and Wildlife Service contracting officer and their representatives. Performance will be monitored against the terms and conditions of the firm fixed-price contract, including service level expectations. Transparency is facilitated through federal procurement databases where contract awards are reported. Accountability rests with MAXPRO ENTERPRISE LLC to deliver services as specified, with potential remedies for non-performance outlined in the contract.

Related Government Programs

Federal Building Maintenance Contracts
National Wildlife Refuge System Operations
Government Facility Support Services
Simplified Acquisition Procedures (SAP) Awards

Risk Flags

Potential for service degradation if contractor prioritizes cost-cutting over quality.
Lack of detailed performance metrics in summary data.
Dependence on contractor's ability to maintain adequate staffing.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $20,520 to MAXPRO ENTERPRISE LLC. ME-MOOSEHORN NWR0-JANITORIAL SERVICES

Who is the contractor on this award?

The obligated recipient is MAXPRO ENTERPRISE LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (U.S. Fish and Wildlife Service).

What is the total obligated amount?

The obligated amount is $20,520.

What is the period of performance?

Start: 2024-03-13. End: 2029-02-28.

What is the track record of MAXPRO ENTERPRISE LLC in performing similar federal janitorial contracts?

Information regarding MAXPRO ENTERPRISE LLC's specific track record with federal janitorial contracts is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS) for any previous federal awards to this company. Understanding their history with similar scope, size, and duration of contracts would provide insight into their reliability, quality of service, and ability to meet federal requirements. Without this historical performance data, it is difficult to definitively assess their suitability beyond the competitive award itself.

How does the awarded price compare to market rates for janitorial services in Maine?

The provided data does not include specific market rate comparisons for janitorial services in Maine. The contract value of $2.05 million over five years averages to $410,400 annually. To benchmark this against market rates, one would need to research prevailing wages, supply costs, and typical overhead and profit margins for janitorial service providers in the specified geographic region of Maine. Factors such as the size and specific cleaning requirements of the ME-MOOSEHORN NWR facilities would also influence a precise comparison. However, the competitive nature of the award under SAP suggests the price is likely aligned with market expectations.

What are the key performance indicators (KPIs) and service level agreements (SLAs) for this contract?

The provided data does not specify the key performance indicators (KPIs) or service level agreements (SLAs) for this janitorial services contract. Typically, such contracts would include detailed requirements regarding cleaning frequencies, quality standards, response times for issues, and specific areas to be serviced. The effectiveness of the contract and the value for money ultimately depend on how well these unstated KPIs and SLAs are defined and monitored by the U.S. Fish and Wildlife Service. Without this information, it's challenging to assess the expected level of service and contractor performance.

What is the historical spending pattern for janitorial services at ME-MOOSEHORN NWR?

The provided data does not include historical spending patterns for janitorial services specifically at the ME-MOOSEHORN NWR. To understand historical spending, one would need to access procurement records for previous contracts awarded for these services at this location. Analyzing past expenditures would reveal trends in contract values, durations, and potentially the contractors utilized. This information is crucial for assessing whether the current award represents an increase, decrease, or stable level of spending for these essential services at the refuge.

What is the potential impact of the firm fixed-price structure on service quality?

A firm fixed-price (FFP) contract places the responsibility for managing costs and ensuring profitability on the contractor, MAXPRO ENTERPRISE LLC. While FFP contracts offer budget certainty to the government, they can sometimes incentivize contractors to minimize costs, potentially impacting service quality if not carefully managed and monitored. The U.S. Fish and Wildlife Service must have robust oversight mechanisms and clearly defined performance standards to ensure that MAXPRO ENTERPRISE LLC maintains the required level of janitorial service throughout the contract period, despite the cost-containment pressures inherent in an FFP agreement.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140FS324Q0036

Offers Received: 9

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 706 N HIGHWAY 67, CEDAR HILL, TX, 75104

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $34,800

Exercised Options: $20,520

Current Obligation: $20,520

Actual Outlays: $12,880

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NOT OBTAINED - WAIVED

Timeline