DOI Awards $868K for Salesforce & DocuSign Licenses to GovSmart, Inc. for ICOST Systems
Contract Overview
Contract Amount: $86,871 ($86.9K)
Contractor: Govsmart, Inc.
Awarding Agency: Department of the Interior
Start Date: 2025-09-10
End Date: 2026-10-29
Contract Duration: 414 days
Daily Burn Rate: $210/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 9
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: DOI AQD FMD SALESFORCE AND DOCUSIGN LICENSES FOR THE ICOST SYSTEMS
Place of Performance
Location: HERNDON, FAIRFAX County, VIRGINIA, 20170
State: Virginia Government Spending
Plain-Language Summary
Department of the Interior obligated $86,870.65 to GOVSMART, INC. for work described as: DOI AQD FMD SALESFORCE AND DOCUSIGN LICENSES FOR THE ICOST SYSTEMS Key points: 1. Contract awarded to GovSmart, Inc. for essential software licenses. 2. Full and open competition was utilized, indicating a competitive bidding process. 3. The contract duration is over a year, suggesting ongoing need. 4. The North American Industry Classification System (NAICS) code is 541519, 'Other Computer Related Services'.
Value Assessment
Rating: fair
The contract value of $868,706.50 for software licenses appears reasonable given the duration and nature of the services. Benchmarking against similar enterprise software license procurements would provide a more definitive assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition after exclusion of sources, suggesting a robust process to ensure fair pricing and access for eligible vendors. This method generally leads to better price discovery.
Taxpayer Impact: Taxpayer funds are being used for essential software licenses, which are a common and necessary expense for government operations. The competitive nature of the award aims to ensure value for money.
Public Impact
Ensures continued operation of ICOST systems through access to critical software. Supports digital transformation initiatives within the Department of the Interior. Provides necessary tools for data management and workflow automation.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for vendor lock-in with proprietary software.
- Reliance on a single vendor for critical software renewals.
- Need for ongoing budget allocation for future license renewals.
Positive Signals
- Utilizes competitive procurement to ensure fair pricing.
- Supports essential government IT infrastructure.
- Clear contract duration and delivery order.
Sector Analysis
This contract falls within the IT services sector, specifically for computer-related services. Spending on enterprise software licenses is a significant component of government IT budgets, often benchmarked against industry standards for similar cloud-based solutions.
Small Business Impact
The data does not indicate if small businesses were involved in this specific procurement, either as prime contractors or subcontractors. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
The contract was awarded by the Department of the Interior, with oversight expected through their established procurement and financial management processes. The use of a delivery order under a larger contract structure implies existing oversight mechanisms.
Related Government Programs
- Other Computer Related Services
- Department of the Interior Contracting
- Departmental Offices Programs
Risk Flags
- Potential for price increases upon renewal.
- Dependence on specific software vendors.
- Need for ongoing budget allocation.
- Limited visibility into specific user counts driving cost.
Tags
other-computer-related-services, department-of-the-interior, va, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of the Interior awarded $86,870.65 to GOVSMART, INC.. DOI AQD FMD SALESFORCE AND DOCUSIGN LICENSES FOR THE ICOST SYSTEMS
Who is the contractor on this award?
The obligated recipient is GOVSMART, INC..
Which agency awarded this contract?
Awarding agency: Department of the Interior (Departmental Offices).
What is the total obligated amount?
The obligated amount is $86,870.65.
What is the period of performance?
Start: 2025-09-10. End: 2026-10-29.
What is the long-term cost projection for these software licenses, considering potential price increases and future needs?
Long-term cost projections are crucial for budgeting. This would involve analyzing historical price trends for Salesforce and DocuSign licenses, factoring in anticipated user growth, potential feature upgrades, and the impact of contract renewals. Understanding the vendor's pricing models and potential for escalation clauses is key to accurate forecasting and avoiding budget overruns.
Are there alternative, potentially more cost-effective software solutions that could meet the ICOST systems' requirements?
Exploring alternative solutions is vital for ensuring value. This involves market research into open-source software or competing commercial products that offer similar functionalities. A comparative analysis of features, total cost of ownership (including implementation, training, and support), and vendor viability would determine if more cost-effective options exist, potentially reducing long-term spending.
How does the per-user cost of these licenses compare to government-wide enterprise license agreements (GWACs) or other bulk purchasing vehicles?
Comparing the per-user cost against GWACs or other consolidated purchasing vehicles is essential for identifying potential savings. Government-wide agreements often leverage significant buying power to secure lower rates than individual agency procurements. If this contract's per-user cost is higher, it suggests an opportunity to renegotiate or explore participation in larger, more advantageous agreements.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 9
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 715 CHARLTON AVE STE 100, CHARLOTTESVILLE, VA, 22903
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $537,837
Exercised Options: $86,871
Current Obligation: $86,871
Actual Outlays: $41,562
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SD11B
IDV Type: GWAC
Timeline
Start Date: 2025-09-10
Current End Date: 2026-10-29
Potential End Date: 2030-10-29 00:00:00
Last Modified: 2026-04-08
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