Interior's $3.4M adult detention services contract for Grady County awarded to local authority

Contract Overview

Contract Amount: $3,414,749 ($3.4M)

Contractor: Grady County Criminal Justice Authority

Awarding Agency: Department of the Interior

Start Date: 2023-07-01

End Date: 2027-06-30

Contract Duration: 1,460 days

Daily Burn Rate: $2.3K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 7

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: ADULT DETENTION CENTER SERVICES - GRADY COUNTY

Place of Performance

Location: CHICKASHA, GRADY County, OKLAHOMA, 73018

State: Oklahoma Government Spending

Plain-Language Summary

Department of the Interior obligated $3.4 million to GRADY COUNTY CRIMINAL JUSTICE AUTHORITY for work described as: ADULT DETENTION CENTER SERVICES - GRADY COUNTY Key points: 1. Contract provides essential correctional services for a specific geographic region. 2. Awarded through full and open competition, suggesting a competitive bidding process. 3. The contract type is Time and Materials, which can pose cost control challenges. 4. Duration of 1460 days indicates a long-term need for these services. 5. The contractor is a local government entity, potentially offering community-specific expertise. 6. No small business set-aside was utilized, indicating a focus on broader competition.

Value Assessment

Rating: fair

Benchmarking the value of this contract is challenging without specific service metrics or comparable contracts. The Time and Materials pricing structure introduces inherent risk for cost overruns if not managed diligently. However, awarding to a local authority might leverage existing infrastructure and reduce overhead compared to a private, for-profit provider. Further analysis of the unit rates and labor hours billed against the expected workload is needed to fully assess value for money.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. The presence of 7 bidders suggests a healthy level of interest and competition for these services. This broad competition is generally favorable for price discovery and ensuring the government receives competitive offers.

Taxpayer Impact: A competitive process helps ensure taxpayer funds are used efficiently by driving down prices and encouraging innovative solutions from multiple providers.

Public Impact

Provides essential adult detention services for Grady County, Oklahoma. Ensures the secure housing and management of individuals within the justice system. Supports the operational needs of the Bureau of Indian Affairs and Bureau of Indian Education. Maintains public safety by providing necessary correctional infrastructure. Impacts the local workforce through employment opportunities at the detention facility.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials contract type can lead to cost escalation if not closely monitored.
Lack of specific performance metrics in the provided data makes it difficult to assess service quality.
The long duration of the contract could reduce flexibility to adapt to changing needs or market conditions.

Positive Signals

Awarded through full and open competition, indicating a robust bidding process.
Contractor is a local government entity, potentially fostering community integration and understanding.
The contract addresses a critical public service need for detention and correctional services.

Sector Analysis

This contract falls within the government services sector, specifically focusing on correctional and detention facilities. The market for such services is often characterized by government entities contracting with local authorities or specialized private companies. Benchmarking would typically involve comparing per-diem rates and operational costs against similar facilities in the region or nationally, considering factors like capacity, security levels, and staffing.

Small Business Impact

The contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses. This suggests that the competition was open to all eligible entities, and the primary contractor is likely capable of handling the full scope of services without relying on small business partners for this specific award.

Oversight & Accountability

Oversight for this contract would typically fall under the Bureau of Indian Affairs and Bureau of Indian Education within the Department of the Interior. Accountability measures would be defined in the contract terms, likely including performance standards, reporting requirements, and potential penalties for non-compliance. Transparency is generally facilitated through contract award databases, though detailed operational oversight specifics are not publicly available.

Related Government Programs

Federal Prison System Operations
State and Local Law Enforcement Support
Bureau of Indian Affairs Law Enforcement
Correctional Facility Management Contracts

Risk Flags

Time and Materials contract type requires diligent oversight to control costs.
Lack of detailed performance metrics makes quality assessment difficult.
Contractor's federal performance history not readily available.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $3.4 million to GRADY COUNTY CRIMINAL JUSTICE AUTHORITY. ADULT DETENTION CENTER SERVICES - GRADY COUNTY

Who is the contractor on this award?

The obligated recipient is GRADY COUNTY CRIMINAL JUSTICE AUTHORITY.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Indian Affairs and Bureau of Indian Education).

What is the total obligated amount?

The obligated amount is $3.4 million.

What is the period of performance?

Start: 2023-07-01. End: 2027-06-30.

What is the historical spending pattern for adult detention services by the Department of the Interior in Oklahoma?

Analyzing historical spending for adult detention services by the Department of the Interior in Oklahoma requires access to detailed procurement data over several fiscal years. Without specific historical data for this agency and location, it's difficult to provide a precise pattern. However, federal agencies often contract with local or state facilities for detention services, especially when dealing with specific populations or geographic constraints, such as those managed by the Bureau of Indian Affairs. Spending can fluctuate based on caseloads, intergovernmental agreements, and the availability of suitable facilities. A review of past contracts awarded by the BIA or other Interior bureaus in Oklahoma would reveal trends in contract values, durations, and the types of entities (e.g., county jails, private operators) that have been awarded these services.

How does the per-diem cost of this contract compare to national averages for similar detention facilities?

To compare the per-diem cost of this contract to national averages, we would need to know the total contract value and the estimated number of inmate days it covers, or a stated per-diem rate. The provided data shows a total contract value of $3,414,749.43 over 1460 days. If we assume this contract is for a specific capacity, we could derive an approximate per-diem cost. National averages for detention facilities vary significantly based on security levels (minimum, medium, maximum), services provided (medical, mental health), and location. County jails often have lower per-diem rates than federal or private maximum-security prisons. Without knowing the exact capacity and services, a precise comparison is difficult. However, typical per-diem rates can range from $70 to over $200 per inmate per day. If this contract serves a moderate-sized facility with standard services, its per-diem rate would need to be calculated and then benchmarked against available data from sources like the Bureau of Justice Statistics or private correctional operator reports.

What are the specific risks associated with a Time and Materials contract for detention services?

Time and Materials (T&M) contracts, like the one awarded to Grady County Criminal Justice Authority, carry inherent risks for the government, primarily related to cost control. In a T&M contract, the government pays the contractor for the actual cost of direct labor (at specified hourly rates) and materials, plus a fee or profit. The primary risk is that the contractor may not have a strong incentive to control costs or improve efficiency, as their profit is often tied to the amount of labor and materials used. This can lead to cost overruns if the scope of work is not well-defined or if the contractor's labor hours and material usage are not rigorously monitored and justified. For detention services, this could mean higher-than-expected staffing costs or unexpected material expenses for facility maintenance or operations. Effective oversight, detailed record-keeping, and clear milestones are crucial to mitigate these risks.

What is the track record of the Grady County Criminal Justice Authority as a federal contractor?

Information regarding the specific track record of the Grady County Criminal Justice Authority as a federal contractor is not detailed in the provided data. As a local government entity, its primary experience may lie in managing local correctional facilities rather than extensive federal contracting. To assess its track record, one would typically look at past federal contract performance reviews (e.g., Contractor Performance Assessment Reporting System - CPARS), any history of contract disputes or terminations, and its experience with similar government requirements. Without this specific federal performance history, it's assumed the award was based on its capacity, capability, and competitive pricing demonstrated during the full and open competition process for this specific need.

How does the number of bidders (7) impact the potential value for money in this contract?

A higher number of bidders, such as the seven identified for this contract, generally indicates a more competitive environment. This increased competition typically leads to better price discovery, as bidders are motivated to offer more favorable terms and pricing to win the contract. For taxpayers, this means a greater likelihood that the government is receiving services at a fair market price, potentially avoiding inflated costs that might arise in a less competitive scenario. Furthermore, a robust competition can encourage innovation and efficiency among bidders, as they strive to differentiate their offerings. The presence of multiple bidders suggests that the contract requirements were clear enough to attract a diverse range of capable providers, enhancing the overall value proposition for the government.

Industry Classification

NAICS: Public Administration › Justice, Public Order, and Safety Activities › Correctional Institutions

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 140A0323R0001

Offers Received: 7

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 215 N 3RD ST, CHICKASHA, OK, 73018

Business Categories: Category Business, Government, U.S. Local Government, U.S. National Government, Not Designated a Small Business

Financial Breakdown

Contract Ceiling: $9,846,634

Exercised Options: $7,846,634

Current Obligation: $3,414,749

Actual Outlays: $2,978,431

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline