Standing Rock Agency contracts $102,872 for propane, with a 259-day duration

Contract Overview

Contract Amount: $102,872 ($102.9K)

Contractor: Standing Rock Propane

Awarding Agency: Department of the Interior

Start Date: 2025-12-15

End Date: 2026-08-31

Contract Duration: 259 days

Daily Burn Rate: $397/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PROPANE FOR STANDING ROCK AGENCY

Place of Performance

Location: FORT YATES, SIOUX County, NORTH DAKOTA, 58538

State: North Dakota Government Spending

Plain-Language Summary

Department of the Interior obligated $102,872 to STANDING ROCK PROPANE for work described as: PROPANE FOR STANDING ROCK AGENCY Key points: 1. The contract value appears reasonable for the specified duration and service. 2. Competition dynamics indicate a standard procurement process was followed. 3. Risk indicators are low given the nature of the commodity and contract type. 4. Performance context suggests a routine supply need for the agency. 5. The contract aligns with essential operational support within the Bureau of Indian Affairs and Education.

Value Assessment

Rating: good

The contract value of $102,872 for propane over approximately 2 years (259 days) seems appropriate for a government agency's needs. Without specific per-unit pricing, a direct comparison is difficult, but the total amount is modest for a recurring utility service. The firm fixed-price structure provides cost certainty for the government. The duration of the contract is standard for this type of supply agreement.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), suggesting a competitive process was utilized for a purchase order. The presence of 5 bidders indicates a healthy level of interest and competition for this requirement. This level of competition is generally favorable for price discovery and ensuring the government receives a competitive rate.

Taxpayer Impact: The competitive bidding process for this propane supply contract likely resulted in a more favorable price for taxpayers compared to a sole-source award.

Public Impact

The Standing Rock Agency benefits from a reliable supply of propane for its operations. Essential services, likely including heating and cooking, will be supported. The geographic impact is focused on the Standing Rock Indian Reservation area in North Dakota. Workforce implications are minimal, primarily related to the delivery and installation of propane.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Competitive bidding process utilized.
Firm fixed-price contract provides cost predictability.
Standard commodity with readily available suppliers.
Modest contract value reduces financial risk.

Sector Analysis

The industrial gas manufacturing sector, specifically propane supply, is a critical component of energy infrastructure for various organizations, including government agencies. This contract fits within the broader energy and utilities sector, supporting essential operational needs. Comparable spending benchmarks for propane supply to federal facilities can vary significantly based on location, volume, and contract duration, but this award appears to be within a typical range for a smaller agency requirement.

Small Business Impact

There is no indication that this contract was specifically set aside for small businesses, nor is there information on subcontracting requirements. The award was made under Simplified Acquisition Procedures, which can sometimes favor small business participation, but this is not guaranteed. Further analysis would be needed to determine the extent of small business involvement.

Oversight & Accountability

As a purchase order awarded under Simplified Acquisition Procedures, oversight is typically managed by the contracting office within the Bureau of Indian Affairs and Bureau of Indian Education. Standard procurement regulations and agency policies govern the award and performance. Transparency is provided through contract databases like FPDS. Inspector General jurisdiction would apply if significant fraud or mismanagement were suspected.

Related Government Programs

Federal Energy Procurement
Bureau of Indian Affairs Operations
Bureau of Indian Education Support
North Dakota Federal Contracts

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $102,872 to STANDING ROCK PROPANE. PROPANE FOR STANDING ROCK AGENCY

Who is the contractor on this award?

The obligated recipient is STANDING ROCK PROPANE.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Indian Affairs and Bureau of Indian Education).

What is the total obligated amount?

The obligated amount is $102,872.

What is the period of performance?

Start: 2025-12-15. End: 2026-08-31.

What is the historical spending pattern for propane at the Standing Rock Agency?

Analyzing historical spending for propane at the Standing Rock Agency would involve reviewing past contract awards and purchase orders for similar goods and services. This would help establish a baseline for current spending and identify any significant fluctuations or trends. For instance, if previous contracts were for much larger or smaller amounts, or if the duration varied significantly, it could indicate changes in operational needs or market conditions. Without access to historical data specific to this agency and commodity, it's difficult to provide a precise pattern. However, federal agencies typically aim for consistent and predictable spending on essential utilities like propane, barring unforeseen circumstances or changes in facility usage.

How does the per-unit cost of propane in this contract compare to market rates in North Dakota?

Determining the per-unit cost of propane in this contract requires knowing the total volume purchased. The contract value is $102,872 for a 259-day period. North Dakota propane prices can fluctuate based on seasonal demand, supply chain factors, and regional market dynamics. Typically, government contracts aim to secure prices at or below market rates through competitive bidding. To perform a precise comparison, one would need to divide the total contract value by the estimated gallons of propane to be supplied and then compare this to current or average market prices for commercial or industrial propane in the specific region of North Dakota where the Standing Rock Agency is located. Publicly available data on propane prices from sources like the U.S. Energy Information Administration (EIA) or state energy offices could be used as benchmarks.

What are the specific risks associated with this propane supply contract?

The primary risks associated with this propane supply contract are relatively low, given it's a standard commodity. Potential risks include supply chain disruptions (e.g., due to weather, transportation issues, or supplier capacity limitations), price volatility if the contract were not firm fixed-price (though it is), and potential quality issues with the propane delivered. For a firm fixed-price contract, the supplier bears the risk of cost increases. The government's main risk is ensuring consistent availability and quality. Given the competitive nature of the award and the established market for propane, these risks are generally manageable through proper contract administration and supplier vetting.

What is the track record of Standing Rock Propane as a government contractor?

Information regarding the specific track record of 'Standing Rock Propane' as a government contractor is not detailed in the provided data. To assess their track record, one would typically look at their past performance on federal contracts, including on-time delivery, quality of goods/services, and adherence to contract terms. Databases like the Federal Procurement Data System (FPDS) or the Contractor Performance Assessment Reporting System (CPARS) would be primary sources for this information. Without access to these specific records, it's assumed they were deemed capable and responsible based on the award of this purchase order under SAP, which involves a level of vetting.

How does the duration of this contract (259 days) align with typical propane supply needs for federal agencies?

A contract duration of 259 days, which is approximately 8.5 months, aligns reasonably well with seasonal propane needs for federal agencies, particularly in regions with cold winters like North Dakota. Many agencies procure propane on an annual or multi-year basis, often with options for renewal. A duration shorter than a full year might suggest a specific, limited need or a strategy to re-compete more frequently to capture potentially lower prices or ensure ongoing competition. However, for consistent heating and operational needs throughout the year, a 12-month or longer contract is often more efficient. The 259-day term could also reflect the remaining period within a fiscal year or a specific project timeline.

Industry Classification

NAICS: Manufacturing › Basic Chemical Manufacturing › Industrial Gas Manufacturing

Product/Service Code: CHEMICALS AND CHEMICAL PRODUCTS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140A0126Q0002

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 9403 11TH AVE, FORT YATES, ND, 58538

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Native American Owned Business, Not Designated a Small Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $102,872

Exercised Options: $102,872

Current Obligation: $102,872

Actual Outlays: $22,191

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline