BIA Propane Delivery Order for Standing Rock Agency Awarded to MEC Services LLC for $11,456

Contract Overview

Contract Amount: $11,456 ($11.5K)

Contractor: MEC Services LLC

Awarding Agency: Department of the Interior

Start Date: 2025-03-04

End Date: 2025-03-08

Contract Duration: 4 days

Daily Burn Rate: $2.9K/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Energy

Official Description: PROPANE DELIVERY ORDER #4 FOR THE BUREAU OF INDIAN AFFAIRS (BIA), STANDING ROCK AGENCY IN FORT YATES, ND.

Place of Performance

Location: FORT YATES, SIOUX County, NORTH DAKOTA, 58538

State: North Dakota Government Spending

Plain-Language Summary

Department of the Interior obligated $11,456 to MEC SERVICES LLC for work described as: PROPANE DELIVERY ORDER #4 FOR THE BUREAU OF INDIAN AFFAIRS (BIA), STANDING ROCK AGENCY IN FORT YATES, ND. Key points: 1. The contract is for propane delivery to the Bureau of Indian Affairs (BIA) at the Standing Rock Agency. 2. MEC Services LLC is the awardee for this delivery order. 3. The contract was competed under SAP (Simplified Acquisition Procedures). 4. The total value of this order is $11,456. 5. The North American Industry Classification System (NAICS) code is 324110 (Petroleum Refineries).

Value Assessment

Rating: fair

The contract value of $11,456 is relatively small for a government procurement. Without specific volume or pricing details, it's difficult to benchmark against similar propane delivery contracts. However, the firm fixed price suggests a defined cost structure.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition for smaller dollar amounts. However, the specific competition method (e.g., number of quotes received) is not detailed, impacting the certainty of price discovery.

Taxpayer Impact: The taxpayer impact is minimal given the small contract value. The use of SAP aims for efficiency in acquiring necessary goods and services.

Public Impact

Ensures essential heating fuel for the BIA's Standing Rock Agency operations. Supports a specific vendor, MEC Services LLC, through a government contract. The delivery location in Fort Yates, ND, highlights regional service provision. The contract duration is short, indicating a specific, immediate need for propane.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed volume/usage data for precise cost benchmarking.
SAP competition details are not fully transparent, limiting assessment of best value.
NAICS code 324110 (Petroleum Refineries) seems misapplied for a delivery service.

Positive Signals

Contract was competed, suggesting some level of market engagement.
Firm fixed price provides cost certainty for this specific order.
Addresses a direct operational need for the BIA.

Sector Analysis

This contract falls under the broader energy sector, specifically fuel delivery. Government spending on propane is often tied to agency operations in remote or specific locations where access to natural gas is limited. Benchmarks for such contracts vary widely based on location, volume, and market fluctuations.

Small Business Impact

The awardee, MEC Services LLC, is not explicitly identified as a small business in the provided data. Further investigation would be needed to determine if this contract contributed to small business goals.

Oversight & Accountability

Oversight for this contract would typically reside with the Department of the Interior and the Bureau of Indian Affairs. The use of SAP implies streamlined procedures, but standard procurement regulations and agency policies should still apply to ensure accountability.

Related Government Programs

Petroleum Refineries
Department of the Interior Contracting
Bureau of Indian Affairs and Bureau of Indian Education Programs

Risk Flags

Potential NAICS code misclassification.
Limited transparency on the specific competition details under SAP.
Absence of volume data hinders thorough price analysis.
Awardee's small business status is not specified.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $11,456 to MEC SERVICES LLC. PROPANE DELIVERY ORDER #4 FOR THE BUREAU OF INDIAN AFFAIRS (BIA), STANDING ROCK AGENCY IN FORT YATES, ND.

Who is the contractor on this award?

The obligated recipient is MEC SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Indian Affairs and Bureau of Indian Education).

What is the total obligated amount?

The obligated amount is $11,456.

What is the period of performance?

Start: 2025-03-04. End: 2025-03-08.

What is the expected volume of propane to be delivered under this order, and how does the unit price compare to market rates for North Dakota?

The provided data does not specify the volume of propane. To assess value, the $11,456 total cost would need to be divided by the gallons delivered. Comparing this unit price to prevailing market rates in North Dakota for the delivery period (March 4-8, 2025) is crucial for determining if the government secured a competitive price.

Given the NAICS code 324110 (Petroleum Refineries), is MEC Services LLC a refinery, or is this code incorrectly assigned for a propane delivery service?

NAICS code 324110 typically applies to establishments primarily engaged in petroleum refining. It is highly unlikely that a propane delivery company is a refinery. This suggests a potential misclassification of the industry code, which could impact future procurement targeting and data analysis accuracy.

How many quotes were solicited and received under the SAP competition, and what was the basis for selecting MEC Services LLC?

The data states the contract was 'COMPETED UNDER SAP' but does not provide the number of quotes solicited or received. Understanding the competitive landscape (e.g., if quotes were solicited from multiple vendors) and the evaluation criteria used to select MEC Services LLC is essential for assessing the effectiveness of the procurement process and ensuring fair competition.

Industry Classification

NAICS: Manufacturing › Petroleum and Coal Products Manufacturing › Petroleum Refineries

Product/Service Code: CHEMICALS AND CHEMICAL PRODUCTS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3949 HIGHWAY 8, NEW TOWN, ND, 58763

Business Categories: American Indian Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $11,456

Exercised Options: $11,456

Current Obligation: $11,456

Actual Outlays: $11,456

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 140A0124D0013

IDV Type: IDC

Timeline