Origami Risk LLC awarded $6.8M contract for SaaS incident reporting and workers' compensation case management

Contract Overview

Contract Amount: $6,840,672 ($6.8M)

Contractor: Origami Risk LLC

Awarding Agency: Department of Agriculture

Start Date: 2022-02-24

End Date: 2026-12-31

Contract Duration: 1,771 days

Daily Burn Rate: $3.9K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PROVIDING SOFTWARE AS A SERVICE (SAAS) FOR REPORTING INCIDENTS OF WORK RELATED ACCIDENTS, INJURIES, ILLNESSES AND SAFETY STORIES AND FOR PERFORMING WORKERS COMPENSATION (WC) CASE MANAGEMENT. BASE + 4 OPTION YEARS, OPTION TO EXTEND CLAUSE - NTE 6-MON

Place of Performance

Location: CHICAGO, COOK County, ILLINOIS, 60601

State: Illinois Government Spending

Plain-Language Summary

Department of Agriculture obligated $6.8 million to ORIGAMI RISK LLC for work described as: PROVIDING SOFTWARE AS A SERVICE (SAAS) FOR REPORTING INCIDENTS OF WORK RELATED ACCIDENTS, INJURIES, ILLNESSES AND SAFETY STORIES AND FOR PERFORMING WORKERS COMPENSATION (WC) CASE MANAGEMENT. BASE + 4 OPTION YEARS, OPTION TO EXTEND CLAUSE - NTE 6-MON Key points: 1. The contract provides essential software-as-a-service for tracking workplace accidents and managing workers' compensation claims. 2. Competition was full and open, suggesting a robust market for these specialized services. 3. The contract duration extends through December 2026, indicating a long-term need for these capabilities. 4. The firm-fixed-price structure helps control costs and provides budget certainty. 5. The North American Industry Classification System (NAICS) code 541519 points to a broad range of computer-related services. 6. The contract was awarded to Origami Risk LLC, a single entity, for the base period and option years.

Value Assessment

Rating: good

The contract's value of approximately $6.84 million over its potential duration appears reasonable for specialized software-as-a-service supporting critical safety and claims management functions. Benchmarking against similar government contracts for incident reporting and workers' compensation software is challenging without more specific data on feature sets and user volume. However, the firm-fixed-price nature of the award suggests that the government has negotiated a set price, which aids in cost control. The duration of the contract, including option years, allows for stable service provision.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that multiple vendors were likely solicited and had the opportunity to bid. The presence of 5 bids suggests a competitive marketplace for this type of specialized software and case management service. A competitive process generally leads to better pricing and service offerings as vendors strive to win the contract. The government's ability to receive multiple proposals is a positive sign for price discovery and value for money.

Taxpayer Impact: Taxpayers benefit from a competitive bidding process that is expected to drive down costs and ensure the government receives high-quality services at a fair market price.

Public Impact

Federal employees across the Department of Agriculture, specifically the Forest Service, will benefit from improved incident reporting and workers' compensation case management. The service delivered includes software for reporting work-related accidents, injuries, illnesses, and safety stories. It also encompasses performing workers' compensation case management, streamlining claims processing. The geographic impact is likely nationwide, supporting the Forest Service's operations across various locations. Workforce implications include providing tools for safety officers, HR personnel, and claims managers to perform their duties more efficiently.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if switching to a new system is complex or costly.
Reliance on a single vendor for critical safety and claims data could pose a risk.
Ensuring data security and privacy within the SaaS platform is paramount.

Positive Signals

The use of SaaS provides scalability and potentially lower upfront infrastructure costs.
Firm-fixed-price contract helps manage budget predictability.
Full and open competition suggests a healthy market and potential for innovation.

Sector Analysis

The contract falls within the broader IT services sector, specifically focusing on specialized software solutions for risk management and compliance. The market for such services is growing as organizations increasingly adopt digital tools for operational efficiency and regulatory adherence. Comparable spending benchmarks are difficult to establish without detailed feature comparisons, but government agencies frequently procure similar software for HR, safety, and claims management functions. The market size for government IT services is substantial, with significant portions dedicated to software development, maintenance, and cloud-based solutions.

Small Business Impact

This contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses in the provided data. The award to Origami Risk LLC, a single entity, suggests that the primary contractor will be responsible for delivering the service. Further analysis would be needed to determine if any subcontracting opportunities exist within the performance of this contract.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and the program office within the Forest Service. Accountability measures are inherent in the firm-fixed-price contract type, requiring the vendor to deliver specified services. Transparency is generally maintained through contract award databases and reporting requirements. The Inspector General's office for the Department of Agriculture may have jurisdiction for audits and investigations related to this contract if any concerns arise.

Related Government Programs

Workers' Compensation Management Systems
Incident Reporting Software
Government IT Services
Cloud-Based Software Solutions
Department of Agriculture IT Procurement

Risk Flags

Potential for vendor lock-in
Data security and privacy concerns
Service continuity and availability

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $6.8 million to ORIGAMI RISK LLC. PROVIDING SOFTWARE AS A SERVICE (SAAS) FOR REPORTING INCIDENTS OF WORK RELATED ACCIDENTS, INJURIES, ILLNESSES AND SAFETY STORIES AND FOR PERFORMING WORKERS COMPENSATION (WC) CASE MANAGEMENT. BASE + 4 OPTION YEARS, OPTION TO EXTEND CLAUSE - NTE 6-MON

Who is the contractor on this award?

The obligated recipient is ORIGAMI RISK LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $6.8 million.

What is the period of performance?

Start: 2022-02-24. End: 2026-12-31.

What is the track record of Origami Risk LLC in providing similar services to other government agencies?

Information regarding Origami Risk LLC's specific track record with other government agencies is not detailed in the provided data. However, the award of this contract suggests they possess the necessary qualifications and experience to meet the government's requirements for software-as-a-service in incident reporting and workers' compensation case management. A deeper dive into federal procurement databases like SAM.gov or FPDS would be necessary to ascertain their past performance on similar contracts, including client satisfaction, past performance ratings, and any history of contract disputes or awards.

How does the pricing of this contract compare to similar commercial offerings?

Direct comparison of this contract's pricing to similar commercial offerings is challenging without a detailed breakdown of the software's features, user licenses, and support levels. The contract value of approximately $6.84 million over its potential duration is for a comprehensive SaaS solution. Commercial pricing for risk management and claims software varies widely based on customization, scale, and vendor. The firm-fixed-price nature of this award implies that the government has negotiated a price deemed fair and reasonable for the scope of work. Benchmarking would require identifying comparable commercial products and their pricing structures.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks include potential vendor lock-in, data security and privacy breaches within the SaaS platform, and the possibility of service disruptions. Mitigation strategies are likely embedded within the contract terms, including service level agreements (SLAs) that define performance standards and remedies for non-compliance. Data security protocols and compliance with federal data protection regulations (e.g., FISMA) would be critical contractual requirements. The firm-fixed-price structure also mitigates cost overrun risks for the government. Regular performance reviews and clear communication channels with the contractor are essential for ongoing risk management.

How effective is the chosen software in improving incident reporting and workers' compensation case management processes?

The effectiveness of the software in improving processes is not directly measurable from the contract award data alone. Its effectiveness will depend on user adoption, integration with existing workflows, and the software's actual capabilities in streamlining data entry, analysis, and claims processing. Success metrics would typically be established post-award through performance monitoring and user feedback. The Forest Service's choice of this specific solution suggests an expectation of improved efficiency, accuracy, and potentially reduced claim resolution times compared to previous methods.

What has been the historical spending pattern for incident reporting and workers' compensation software within the Department of Agriculture?

Historical spending patterns for this specific type of software within the Department of Agriculture are not provided in the current data. To assess this, one would need to analyze past contracts awarded by the agency for similar services. This would involve searching procurement databases for contracts related to incident management, safety reporting, and workers' compensation claims processing over several fiscal years. Understanding historical spending can help contextualize the current $6.84 million award and identify trends in technology adoption and investment within the agency.

What are the implications of the contract duration (base + 4 option years) for long-term IT planning and budget?

The contract's potential duration of up to five years (base year plus four option years) provides the Forest Service with service continuity and stability for critical functions. This long-term outlook allows for better IT planning and budget forecasting, reducing the need for frequent re-procurement processes. It also enables the contractor to invest in developing and refining the service, potentially leading to better long-term value. However, it also necessitates careful monitoring to ensure the service remains aligned with evolving agency needs and technological advancements throughout its term.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - IT MANAGEMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 12760421Q0122

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 222 N LASALLE ST STE 2125, CHICAGO, IL, 60601

Business Categories: Category Business, Not Designated a Small Business, Partnership or Limited Liability Partnership, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $12,166,358

Exercised Options: $11,386,668

Current Obligation: $6,840,672

Actual Outlays: $6,260,396

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline