Agriculture's Forest Service Awards $2M Janitorial Contract to PCI Services Inc

Contract Overview

Contract Amount: $2,018,839 ($2.0M)

Contractor: PCI Services Inc

Awarding Agency: Department of Agriculture

Start Date: 2022-09-19

End Date: 2026-09-18

Contract Duration: 1,460 days

Daily Burn Rate: $1.4K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 8

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL SERVICES FOR FOREST PRODUCTS LABORATORY

Place of Performance

Location: ROCKFORD, WINNEBAGO County, ILLINOIS, 61107

State: Illinois Government Spending

Plain-Language Summary

Department of Agriculture obligated $2.0 million to PCI SERVICES INC for work described as: JANITORIAL SERVICES FOR FOREST PRODUCTS LABORATORY Key points: 1. Contract value of $2,001,839 over 4 years. 2. Competed under Simplified Acquisition Procedures (SAP). 3. Risk of limited competition due to SAP. 4. Sector: Facilities Support Services.

Value Assessment

Rating: fair

The contract value of $2,001,839 for janitorial services over four years appears reasonable for a federal facility of this nature. Benchmarking against similar contracts is difficult without more specific service level details.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically involves a limited number of quotes. This method may not achieve the best price discovery compared to full and open competition.

Taxpayer Impact: The use of SAP suggests an effort to streamline procurement for smaller dollar amounts, potentially saving administrative costs but possibly at the expense of maximum price competition.

Public Impact

Ensures a clean and safe working environment at the Forest Products Laboratory. Supports the operational continuity of critical research facilities. Potential for local economic impact through service provision.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition due to SAP.
Potential for price inefficiencies under SAP.
Contract duration of 4 years.

Positive Signals

Clear service requirement (Janitorial Services).
Firm Fixed Price contract type.

Sector Analysis

This contract falls within the facilities support services sector, which is a common area of government spending. Benchmarks for janitorial services can vary widely based on facility size, location, and service intensity.

Small Business Impact

The data does not indicate whether PCI SERVICES INC is a small business. Further analysis would be needed to determine the impact on small business participation.

Oversight & Accountability

Oversight would typically be managed by the Forest Service contracting officer's representative (COR) to ensure service delivery meets contract requirements.

Related Government Programs

Janitorial Services
Department of Agriculture Contracting
Forest Service Programs

Risk Flags

Potential for higher costs due to limited competition under SAP.
Risk of service quality issues if not adequately monitored.
Long contract duration may limit future cost savings opportunities.
Lack of small business participation data.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $2.0 million to PCI SERVICES INC. JANITORIAL SERVICES FOR FOREST PRODUCTS LABORATORY

Who is the contractor on this award?

The obligated recipient is PCI SERVICES INC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $2.0 million.

What is the period of performance?

Start: 2022-09-19. End: 2026-09-18.

What is the specific scope of janitorial services required, and how does it compare to industry standards for similar facilities?

The provided data lacks specific details on the scope of janitorial services. A comprehensive understanding requires reviewing the Statement of Work (SOW) to compare service levels, frequency, and specialized cleaning requirements against industry benchmarks for research laboratories of similar size and function.

What was the pricing strategy used during the SAP competition, and what was the basis for the award price?

Under SAP, the pricing strategy likely involved soliciting quotes from a limited number of vendors. The award price would be based on the most advantageous offer received, considering both price and other factors. Without the solicitation details, it's difficult to ascertain the exact price discovery mechanism or if it yielded optimal value.

How will the Forest Service ensure effective service delivery and accountability over the 4-year contract term?

Effective service delivery and accountability will rely on the Forest Service's Contracting Officer's Representative (COR) to monitor performance against the SOW, conduct regular inspections, and manage any performance issues. Clear communication channels and a robust inspection process are crucial for ensuring PCI SERVICES INC meets all contractual obligations.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 12444822Q0025

Offers Received: 8

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 843 N MADISON ST, ROCKFORD, IL, 61107

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $2,770,092

Exercised Options: $2,149,920

Current Obligation: $2,018,839

Actual Outlays: $1,741,000

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline